Loading...
HomeMy WebLinkAboutAdministration 11-14-11NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY ADMINISTRATION COMMITTEE November 14, 2011 - 8:30 A.M. St. Croix County Government Center — Room 1281 1101 Carmichael Road Hudson, Wisconsin L CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES: October 17, 2011 and November 1, 2011 IV. BUSINESS ITEMS 1. Financial Reports 2. Reconsideration of Encroachments 3. Unpaid copy costs for Open Records Request from WI Democrat Party 4. Resolution to Comply with Government Accounting Standards Board (GASB) No. 54, Fund Balance Reporting and Governmental Fund Type Definitions 5. Compensation Classification Plan V. ANNOUNCEMENTS & CORRESPONDENCE VI. ADJOURN DATE OF NEXT MEETING: December 19, 2011 at 8:30am REVIEWED AND APPROVED BY: Committee Chair and County Administrator DATE APPROVED: November 10, 2011 A quorum of the St. Croix County Board of Supervisors (County Board) may he present at this meeting. Therefore, this notice also serves as notice of'a meeting of'the County Boardfor the purpose of'ohtaining information relaxing to subjects listed above for use at future County Board Meetings. 111101201111:42 AM Official Minutes of Committee Meeting ST. CROIX COUNTY ADMINISTRATION COMMITTEE November 14, 2011 — 8:30 A.M. St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER — The meeting was called to order by Chair Norton- Bauman at 8:30 a.m. ROLL CALL — Present: Daryl Standafer, Lorin Sather, Sharon Norton- Bauman, Roger Rebholz, Esther Wentz, Buck Malick, and Ryan Sicard (arrived at 8:36 a.m.) Others present (some not mentioned below): Risk Manager Kristen Ziliak, Finance Director Michelle Pietrick, Human Resources Director Tammy Funk, Charlie Carlson of Carlson Dettmann Consulting and Lisa Plunkett from St. Croix County Child Support Office APPROVAL OF MINUTES OF PREVIOUS MEETINGS: Motion by Standafer, 2 nd by Wentz to approve the October 17, 2011 and November 1, 2011 minutes. Norton- Bauman noted a correction to the October 17 minutes on page three under the reconsideration of the encroachment matter in which it should be noted that Malick recused himself from the original vote. Carried unanimously. 1. Financial Report — County Administrator Patrick Thompson highlighted the financial reports for the Administration offices and elected officials. Reconciliation report reviewed. No questions. 2. Reconsideration of Encroachments - Thompson indicated this matter was placed on the agenda at the request of Norton- Bauman. Malick and Standafer requested to be recused from this matter. Motion by Sather, 2 nd by Wentz to deny the request to reconsider. Sather indicated all property owners encroaching on Government Center property should be treated the same with the original intent. Norton- Bauman felt the County should consider doing its best to be a good neighbor and not set standards that would not be doable for the encroaching landowner. She indicated leasing the property would generate additional revenue for the County. Wentz suggested the County Board decide on this issue. Discussion regarding land use, county liability and the placement of no trespassing signs. Failed: Yes — Sather and Wentz; No — Sicard, Rebholz, and Norton- Bauman. Motion by Sather, 2 nd by Wentz to take this issue to the County Board. Norton - Bauman reminded committee members that the Administration Committee has charge of county - owned land and buildings. She suggested the County Administrator negotiate with the property owner consideration of leasing a portion of the land and bring it before the County Board for approval. Wentz indicated the County Board should have an opportunity to vote on this matter before any negotiations are done. Carried: Yes — Sather, Wentz, Norton- Bauman; No: Sicard and Rebholz. 3. Unpaid Copy Costs for Open Records Request from Wisconsin Democrat Party — Standafer provided a copy of the July 11, 2011 open records request and his response. The response included a reimbursement request of $10.50. He has not received payment. Standafer acknowledged this is a small amount but it's the principle and added the DPW indicated they did not receive materials. Standafer recommends this committee record this as an uncollectable receivable, charge off the amount due and notify the DPW that this has been written off as a bad debt. Motion by Malick, 2 nd by Sather authorizing the County to write this off. Carried unanimously. Administration Committee November 14, 2011 Page 2 of 2 4. Resolution to Comply with Government Accounting Standards (GASB) No. 54, Fund Balance Reporting and Governmental Fund Type Definitions — Thompson reported all municipalities are required to become compliant under GASB 54. GASB 54 is intended to improve the usefulness of the amount reported in fund balance by providing more structured classification and clarify the definition of existing governmental fund types. This resolution creates five separate funds. Pietrick explained the reason for the change in fund balance reporting which will provide a consistent model across all governments and formalize fund balance policies. Pietrick noted late changes to the resolution and policy suggested by the auditors as follows: Line 35 under Committed Fund Balance add after authority "and committed prior to year end."; Line 45 should read, "WHEREAS, the County Administrator determines how amounts and classifications are reported in fund balance on the financial statements; and ". Pietrick highlighted the following Fund Balance Policy changes per the request of the auditors: page 1 under Committed Fund Balance add after authority, "and the commitment is formally approved prior to year end ", page 3 under Committed Fund Balance, add after date on the last line, ", as long as the method is approved before year end."; page 5 under Special Revenue Funds, 801 Dog License Fund — add "Agency fund ". Thompson highlighted the clarifications under the 101 Contingency Fund on the Appendix A — Fund Specific Policies. Motion by Wentz, 2 nd by Sicard to approve. Carried unanimously. 5. Compensation Classification Plan — Charlie Carlson reported on the status of the Compensation Classification Plan for SCOPE noting all Job Description Questionnaires (JDQs) have been submitted to Human Resources (HR). Carlson will review and evaluate the JDQs for job content. Carlson requested a policy direction for job comparisons asking if jobs be compared to the public sector and private sector noting government is somewhat isolated from the private sector. Carlson suggested HR review the past four or five years in hiring looking for the number of applicants, how many were interviewed, current salary at the time of application and what rate they were hired at by the County. Carlson stated this information is very helpful and recommended a plan be in place to reduce payroll by twenty -five percent in the next few years. Discussion regarding comparables. Thompson and committee members agreed they'd like to see both private and public sector comparables used. Discussion regarding including the Twin City market. Malick suggested including Washington County as a comparable. Carlson recommended not using the Twin City market and not using the usual eighteen - county comparables, but rather use the counties bordering St. Croix County. Discussion regarding outsourcing. Carlson confirmed he will gather data from the public and private sectors and report back to the Administration Committee. Carlson stated he is only studying SCOPE. Malick requested a future item for the Administration Committee is review selling excess bits and pieces of land owned by the county. Meeting adjourned at 9:51 a.m. Respectfully submitted, Ryan Sicard, Secretary Cindy Campbell, Recording Secretary