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OFFICIAL MINUTES
INFORMATION SERVICES COMMITTEE
March 6th, 2002
Time Convened: 8:32 Time Adjourned: 10:03
a.m. a.m.
Location: Room 1281 Government Center
Members Present: Chuck Whiting, Dave Fodroczi,
Bob Heise, Dennis Hillstead, John
Borup, Rich Loney
Members Excused: Dan Fedderly
Members Absent: Einar Horne
Staff Present: Carolyn Krieger
Others Present:
Next Meeting: April 3rd, 2002 at 8:30 a.m.
Adoption of Agenda was adopted as presented.
Agenda:
Adoption of Minutes were approved as
Minutes: presented.
Announcements:
Old Business:
Software Updates: John Borup reported that the ECHO
upgrade was moving along ahead of the scheduled June 1st
live date. Becky Ruka and Kim Dupre have been working
very hard on this initial setup phase. The RevMan training
that was to take place next week will be backed off at least
on week because the trainer was in a car accident.
Carolyn Krieger reported to the committee on the Nursing
Home Software dilemma. The software company, Horizon
Healthcare Technology (HHT), has mandated that all
support for its DOS-based system will end at the end of the
year requiring users to move to their Windows product.
Calculated cost of moving to this product would cost
approximately $45,000. HHT has discounted the price of
the on-site training by 1/3 for those clients who sign up and
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pay 1/3 of the software price by March lst. Carolyn
reported that they would use monies from the Bayport
foundation for the down payment. She also reported that she
has been able to reduce budgeted expenses $441,000 this
year on an annualized basis with budgeted revenues to be
short about $160,000. Dave Fodroczi at this point felt that
as a committee, we should be deciding upon whether this is
a proper systems decision, not how we are going to pay for
it. Discussion continued with the committee agreeing that
this was a proper systems decision and that Carolyn should
be finding monies within her budget to fund this upgrade.
Carolyn then left the meeting.
Dennis Hillstead reported on the state of the Law
Enforcement software. Visions' has been installed for over
two years now and we still can't generate proper UCR
reports. These are the crime statistic reports needed our
Federal funding. He stated that input screens are
cumbersome requiring extra staff time and that the officers
don't like the system. The Jail is still required to have three
accounting systems to handle inmate's money. The Sheriff
has been in contact with LaCrosse and Eau Claire Counties
who are in search of new software. Currently we still owe
Visions approximately $100,000. Stan Krueger suggested
that we don't pay this balance and that Dennis should get
together with Corporation Council and pursue legal action
against Visions. The committee thought it prudent to stick
with Visions for the remainder of the year while searching
for an alterative system.
Tom Boron discussed the status of SAMS2000, the State
mandated Department of Aging software. We are using our
old mail server as the database server for this program but
still have been unable to log into the database. The State
does not have an installed server based system so they have
suggested we work with the software vendor directly.
Tom Boron has received revised copies of contracts for the
Time and Attendance software from Workforce Software.
They reduced the maintenance fees by half along with
reducing the consulting fees. Tom will run them past
Corporation Council. Tom has a concern with the size of
the Company along with how long they have been in
business. On the plus side of that equation, they have been
very responsive to questions and anxious to work with us.
Rich Loney requested we asked for a annual report from the
company.
Site-To-Site Communications: Tom received quotes to
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close the loop in our WAN. This would require a T1 line
between Hammond and New Richmond. This would give
us fault tolerance along with load balancing of traffic. The
monthly charge for this line is $363.80 per month. Tom
thought the Highway department agreed to pick up the
monthly fee. The committee agreed to move ahead if this
was the case.
New Business:
Budget cuts: Chuck Whiting stated that the Governor has
not backed off his proposal to cut County and Local aide and
that departments need to look at where they could make
reductions in their budgets. He stated that he did not want
departments spending monies now just in fear that they
might be cut later in the year.
Land Info: The Planning, Zoning, and Parks committee on
a 3 to 2 vote agreed to pursue state grant monies to provide
Land Information to the State portal. The information
submitted to the state will be governed by the internal
internet privacy policies created by this committee.
ID Theft - The Sheriff reported that they are handling
roughly 2 ID thefts a week. Most of these thefts are internet
related. Thefts are not a felony if under $2500 per incident
and the FBI won't touch anything under $10,000.
Prosecuting crimes are a problem because off who has
jurisdiction.
Other Items:
Agenda Items for Next Meeting:
. Issues for the Boards Goal Setting Meeting
Adjournment: Meeting Adjourned at 10:03 a.m.
Submitted by: Tom Boron
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