HomeMy WebLinkAboutPersonnel Committee 05-06-02ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: C. W. Malick, St. Croix County Board Chairman
FROM: Daryl Standafer, Convener
COMMITTEE TITLE: Personnel
DATE: May 6, 2002
TIME: 9 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF THE AGENDA
COMMITTEE ORGANIZATION
Election of officers
Set regular meeting dates
ACTION ON PREVIOUS MINUTES from April 17, 2002
UNFINISHED BUSINESS:
Closed session per WI Stat. 19.85 (1) c for the purpose of reviewing labor negotiation
issues in preparation for contract bargaining; reconvene into open session to conclude
agenda items.
Update on Organizational Study -- Whiting
Health Insurance Update
Elected Officials Compensation — Walsh, Meyer- Frascht
NEW BUSINESS:
Review of Personnel- related data, fact sheets
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
ADJOURNMENT
NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN
THIS ORDER.
SUBMITTED BY: Debra Kathan, Personnel Director
DATE: April 24, 2002, Rev. May 3, 2002
COPIES TO: County Board Office, County Clerk, News Media, Notice Board, and
Committee Members
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PERSONNEL COMMITTEE MEETING
Date: May 6, 2002 Location: Government Center, Hudson
The Personnel Committee meeting was called to order at 9 a.m. by Convener Daryl
Standafer. Members present: Standafer, Stan Krueger, Leon Berenschot, Julie Speer, and Dick
King. Also present: Chuck Whiting, Administrative Coordinator; Buck Malick, Board
Chairman; and Debra Kathan, Personnel Director. Moved (Speer, King) and approved to accept
the agenda as presented, with the understanding that the agenda would include the setting of
future meeting dates.
Standafer noted that it was necessary to elect the Chairman, Vice Chairman, and
Secretary positions for the Personnel Committee. Standafer opened nominations for the
Chairman position. Moved (Krueger, Berenschot) to nominate Daryl Standafer. Call for
additional nominees. Moved (Berenschot, Krueger) and approved to close nominations and cast
a unanimous ballot for Daryl Standafer as Chairman of the Personnel Committee.
Committee members were asked to consider a candidate for the Vice Chairman position.
Moved (Speer, Krueger) to nominate Leon Berenschot. Call for additional nominees. Moved
(Speer, Krueger) and approved to close nominations and cast a unanimous ballot for Leon
Berenschot as Vice Chairman.
Committee members were asked to consider a candidate for the Secretary position. King
nominated Julie Speer. Call for additional nominees. Moved (Krueger, Berenschot) and
approved to close nominations and cast a unanimous ballot for Julie Speer as Secretary.
It was determined that the regular meeting date for the Personnel Committee would be
the first Monday of the month. It was noted that some flexibility might be needed in the meeting
dates as the Committee approaches negotiations with the County's bargaining units this summer
and fall.
Moved (Speer, Krueger) and approved the accept the April 17, 2002 minutes of the
Personnel Committee as a fair and accurate representation of themeeting, as attended by Julie
Speer. Discussion regarding the item in the minutes which noted that the County Treasurer's
wage rate would be set at $43,000 for two years. Moved (Speer, Krueger) and approved to
modify the April 17 elected officials' compensation recommendation of the Personnel
Committee and increase the County Treasurer's annual wages to $44,075 in 2004. King voted
no.
Malick suggested, and the Committee concurred, that they should review elected
official's salaries several months prior to the taking -out of papers rather than two or three months
prior to the papers, as had been the practice in the past. Kathan was directed to include a listing
of the benefits included in the compensation package, for County Board information purposes
only.
Whiting provided a review of the Organizational Study. Departments have completed
mission statements and an assessment of business responsibilities that have been entered into an
Access spreadsheet by the Springsted Group. Eventually, departmental responsibilities and
individual job responsibilities will be added to the data. Key words will be available to sort jobs
by areas of accountability, knowledge, or training. The job description phase will be activated
sometime this summer. Discussion regarding the use of performance evaluations as a component
of the Organizational Study. It was noted that the performance evaluation is not part of the job
description, but comes alongside the process —using the job description as the basis for
determining whether or not each employee is satisfactorily completing priority tasks and duties.
Motion (Berenschot, Krueger) to go into closed session per WI Stat. 19.85 (1) c for the
purpose of reviewing labor negotiations issues in preparation for bargaining. Roll call vote: all
aye; moved into closed session at 10:40 a.m. Moved (Berenschot, Krueger) and approved to
come out of closed session at 12:42 p.m.
Whiting reviewed the current status of the health insurance plan. The fund continues to
increase it's operation into "the black" and claims are running at approximately 68% of the
aggregate maximum of 125 %.
Kay Walsh, Register of Deeds; Sue Nelson, County Clerk and Lori Meyer - Frascht, Clerk
of Court appeared before the Committee to request reconsideration of the compensation package
for the elected officials. Meyer - Frascht expressed concern that the wage increase was
insufficient to offset the additional health insurance contribution to be made by the employee,
thereby putting the officials in a negative or loss status compared with this year's wage and
insurance compensation. She distributed materials regarding the wages paid to Clerk of Court
positions in the 17- comparable counties used by St. Croix County for comparison purposes. Her
position is below the average of the 17 counties. Walsh indicated her concern with the impact of
increased health insurance premiums without offsetting increases in wages. She also reviewed
her position in light of the 17- comparable counties. Nelson reviewed her previous request to
have sick leave time that she forfeited when she moved to an elected position reactivated and
used as premium payments for her health insurance upon retirement. Walsh and Nelson were
concerned with the lack of a wage increase for the position of County Treasurer and asked that
the Committee review that action from last month's meeting. Standafer thanked them for
sharing their concerns with the committee.
Standafer noted that the Committee had addressed the County Treasurer issue earlier in
the meeting. He asked if any committee members were inclined to revisit the actions taken by
the previous Personnel Committee regarding the recommendation for an Elected Official
Compensation Package. No action taken.
Kathan distributed data sheets regarding Employees by Department, Wisconsin
Retirement Rates, and Health Insurance Rates. Discussion regarding the materials contained
therein. Whiting noted that he had spoken with the Finance Committee regarding the review
and/or audit of the County's health insurance plan. Studies could range from a review of high
use areas and recommendations for policy changes that would provide for cost - saving
opportunities to claim audits to review the accuracy of payments made by Preferred One. It was
noted that new HIPAA regulations limit access to data that would identify policy users. The
Personnel Committee instructed Whiting to provide more research into firms (and costs) that
provide audit services, then bring this information back to the Finance and Personnel
Committees.
Next agenda is to include an update on an audit firm. Moved (Berenschot, Krueger) and
approved to adjourn at 1:50 p.m.
Respectfully submitted,
Julie Speer, Secretary
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