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HomeMy WebLinkAboutPersonnel Committee 04-17-02ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Tom Dorsey, St. Croix County Board Chairman FROM: Gerald Peterson, Personnel Committee Chairman COMMITTEE TITLE: Personnel DATE: April 17, 2002 TIME: 8:30 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF THE AGENDA ACTION ON PREVIOUS MINUTES from March 20, 2002 UNFINISHED BUSINESS: Organizational Study Update —C. Whiting Health Insurance Update —C. Whiting Software Update —D. Kathan PTO Update —T. Boron Closed session per WI Stat. 19.85 (1) c for the review of labor issues; reconvene into open session to conclude the agenda items. ( approximate time: 9:30 a.m.) Elected Officials Salaries for next term NEW BUSINESS: Filling of Site Manager position at Perch Lake ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURNMENT NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER. SUBMITTED BY: Debra Kathan, Personnel Director DATE: April 9, 2002 Rev. 4/9/02 COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee Members � o22CC�7E1J PERSONNEL COMMITTEE MEETING Date: April 17, 2002 (Rev. 4i 22) Location: Government Center, Hudson The Personnel Committee meeting was called to order at 8:30 a.m. by Chairman Gerald Peterson. Members present: Peterson, Julie Speer, Mary Louise Olson, Ralph Swenson, and Art Jacobson. Also present: Debra Kathan and Chuck Whiting. Moved (Swenson, Jacobson) and approved to adopt the agenda as presented. Moved (Swenson, Olson) and approved to accept the minutes of the March 20 meeting. The next meeting date was not set. Peterson indicated that it would be discussed and set during or soon after the special County Board session on April 23. Whiting updated the Committee regarding the Organizational Study, noting that mission statements and business requirements for each department had been entered into a database maintained by the Springsted group. The next portion of the study will highlight staffing, training, policy direction, physical demands, etc. Whiting stated that he looked at the possibility of auditing the health insurance claims to assure accuracy and efficiency in service delivery. He discussed the issue with the Finance Committee, but thought the initial bids for service were too costly. Swenson noted that it was important, from the standpoint of fiduciary responsibility, to provide an audit every few years. Whiting will look for other companies and bids and report back to the Finance and Personnel Committees. Kathan stated that new computers had arrived in the Personnel Department. She attended a 3- hour Excel training session sponsored by the Computer Services Department and was in the process of preparing costing documents in anticipation of negotiations. Once loaded and fully functioning, the information will be shared in real -time during the negotiations. Motion (Jacobson, Olson) to go into closed session per WI Stat. 19.85 (1) c for the purpose of reviewing labor issues. Roll call vote: all aye; moved into closed session at 9:40 a.m. Also in the closed session for a portion of the meeting were Highway Committee Chairman Dick King and Patrol Superintendent James Harer. Jacobson left the meeting due to a previous commitment at I p.m. Moved (Swenson, Peterson) and approved to come out of closed session at 1:30 p.m. Discussion regarding the compensation for elected officials for their next term. In response to a request at the last meeting from Sue Nelson, asking for consideration of converting forfeited sick leave time (from time spent as an employee prior to being elected) into a cash value for the purchase of health insurance, the Committee indicated that they were not interested in pursuing that option. Moved (Olson, Speer) and approved to retain the existing personnel handbook language regarding employees' long term sick leave banks and therefore not extend the payout or insurance conversion options to elected officials. The Committee discussed wage and benefit compensation for the elected officials. Moved (Speer, Swenson) and approved to recommend the following compensation package to the County Board at its May meeting: Compensation package for Elected Officials Position Wages for years: 2003 2004 2005 2006 County Clerk $43,733 $44,826 County Treasurer $43,000 $43,000 Register of Deeds $44,826 $45,947 Clerk of Court $46,399 $47,559 Sheriff $68,160 $69,864 $71,611 $73,401 In addition to the wage portion of the compensation, it is the recommendation of the Personnel Committee that the Elected Officials provide a percentage contribution to the monthly health insurance premium, based upon the total premium rate. 2003 2004 2005 2006 Monthly Premium, Employee Share 6% 8% 10% 12% Kathan indicated that the law enforcement union, LAW, requested an exchange of proposals in June with a tentative date at the June 19 Personnel Committee meeting. This would begin the negotiations process for a 2003 contract. The members stated that they were not comfortable setting a date until the membership within the Committee is set. Kathan asked if the Personnel Department should go ahead with instructions for non -union reclassification requests as part of the budget process for 2003. In the past, such notices have been sent to Department Heads and Committee Chairs in late April. The Committee asked that the procedure be delayed until reviewed by the new Committee in May. The Committee received an update on the filing of the Site Manager position for the Perch Lake project. Kathan indicated an initial concern regarding a decision by the Planning, Zoning, and Parks Committee to have the new position report directly to the Committee rather than the Department Head. This would be contrary to organizational structure, as it has been used in St. Croix County and as such should be reviewed by the Personnel Committee. However, the PZP Chairman recently assured Kathan that the new position would report to the Department Head and only come before, the PZP Committee independently as directed by the Department Head and when providing specific information regarding Homestead Park operations. At the conclusion of the negotiations for 2000 -2002, the AFSCME Joint contract was disbanded and each union bargained independently. Agreement was not reached on new contracts acknowledging the independence of the units. Recently the County and the GGSS Union have worked on a contract that acknowledges its independent bargaining role and provides "housekeeping" efforts to incorporate side letter agreements and appendix information into the body of the contract. The Committee accepted the contract as the document to use when the County goes forward into negotiations with the GGSS Union regarding a 2003 contract. It was noted that the union's executive board had also reviewed and approved the document. Swenson called for adjournment at 1:50 p.m. Respectfully submitted, Mary Louise Olson Secretary