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HomeMy WebLinkAboutPersonnel Committee 09-10-02ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: C. W. Malick, St. Croix County Board Chairman FROM: Daryl Standafer, Personnel Committee Chairman COMMITTEE TITLE: Personnel (including a joint session with the Finance Committee at 8:45 a.m.) DATE: September 10, 2002 TIME: 8:30 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF THE AGENDA ACTION ON PREVIOUS MINUTES from September 4, 2002 DATE OF NEXT MEETING: September 16, 2002 at SCHC UNFINISHED BUSINESS: Review of temporary help requests for 2003 budget Review of bargaining issues in preparation for AFSCME bargain Review of non -union compensation for 2003 -2004; review of LAW contract in preparation for ratification vote at County Board NEW BUSINESS: Closed session per WI Stat. 19.85 (1) e for the purpose of reviewing bargaining strategy; reconvene into open session to conclude agenda items. ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURNMENT NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER. SUBMITTED BY: Debra Kathan, Personnel Director DATE: September 5, 2002 COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee Members Official PERSONNEL COMMITTEE MEETING Date: September 10, 2002 Location: Government Center, Hudson The Personnel Committee meeting was called to order at 8:30 a.m. by Chairman Daryl Standafer. Members present: Standafer, Dick King, Leon Berenschot, and Julie Speer. Stan Krueger was excused as he was in attendance at the Finance Committee meeting. Moved ( Berenschot, King) and approved to accept the agenda as presented. Moved (King, Speer) and approved to accept the minutes of the September 4 meeting. The next meeting was set for September 16 at 10 a.m., then later changed to a noon start time at the Health Center in New Richmond. Kathan shared information regarding an area wage survey for nursing homes and the cost of nursing home overtime during the last four years. The Committee met in Joint Session with the Finance Committee at 8:45 a.m. Motion (Malick, Krueger) to go into closed session per WI. Stat. 19.85 (1) e for the purpose of reviewing negotiations issues. Roll call vote for both committees: all aye; moved into closed session at 8:50 a.m. Moved (Malick, Krueger) and approved to come out of closed session at 9:30 a.m. Motion (Malick, Krueger) for Finance Committee consideration to modify the 2003 budget instructions so that departmental budgets would project a three percent wage increase. This was at the recommendation of the Personnel Committee. Approved by the Finance Committee members. Discussion with both Committees regarding the funding of a Legal Advocate position through a VOCA grant. It was noted that a permanent half- time position exists, however funding has been made available to increase that position to full -time as of October 1, 2002. The request for a full -time position in 2003 has been reviewed and approved by the Personnel Committee. The Victim/Witness Coordinator requests that the position be permitted to function as a full -time permanent position as of October 1, 2002, in light of the federal funding that is based on an October through September calendar year. The Personnel Committee had no objections. Moved (Krueger, Swenson) and approved to permit the October 1 date for implementing the full - time position of Legal Advocate providing that the action is acceptable to the Supervising Committee and with the understanding that it does not reflect acceptance of the full -time position in 2003; and furthermore that a contingency fund transfer of $3,519.50 would be made to cover the County's matching fund amount for October, November, and December of 2002. It was noted that action on the position continuing as full -time for 2003 needs to be taken as part of the budgeting process for next year. Krueger noted that the Personnel Committee took considerable time in reviewing the requests for new and upgraded positions to be included in the 2003 budget. The Committee felt the positions they approved were adequately justified as needed for 2003. Moved (Krueger, Wentz) and approved by the Finance Committee to place the new and upgraded positions previously approved by the Personnel Committee in the departmental budgets for 2003 with the understanding that they will be reviewed by the Finance Committee and the County Board as part of the 2003 budgeting process. Malick noted that each Supervising Committee needed to determine the relative value of the new and upgraded positions when compared to other possible departmental costs such as operations expenses and capital outlay. The Personnel Committee returned to its singular meeting at 10 a.m. King was excused as he had to appear before the Finance Committee on behalf of the Highway Department budget. Two temporary positions were presented as part of the budgeting process for 2003. Moved (Speer, Berenschot) and approved (3 -0) to permit the temporary position of Law Enforcement Clerk in the Sheriff's budget for 2003. Moved ( Berenschot, Speer) and approved (3 -0) to permit the temporary position of Work Services Program Aide in the St. Croix Industries budget. Kathan indicated that she would send information to the Committee regarding bargaining issues prior to the meeting next Monday. The Committee took no action on a compensation package for non -union employees. A resolution will be written regarding a contract settlement agreement between St. Croix County and the Labor Association of Wisconsin (Sheriff's Department unionized employees). Standafer noted that at the September 16 meeting, the Committee would come together at noon, discussions regarding the bargain would begin with Steve Weld at 12:30, and the exchange of proposals would begin at 1 p.m. Standafer adjourned the meeting at 10:30 a.m. Respectfully submitted, Julie Speer, Secretary PERSONNEL COMMITTEE MEETING Date: September 10, 2002 Location: Government Center, Hudson The Personnel Committee meeting was called to order at 8:30 a.m. by Chairman Daryl Standafer. Members present: Standafer, Dick King, Leon Berenschot, and Julie Speer. Stan Krueger was excused as he was in attendance at the Finance Committee meeting. Moved ( Berenschot, King) and approved to accept the agenda as presented. Moved (King, Speer) and approved to accept the minutes of the September 4 meeting. Krueger noted a correction: One of the contingencies set forth in the approval of the Lead Telecommunicator position is that it will free -up the time of the Department Head to concentrate on planning and construction design for the microwave towers, thereby saving considerable money by limiting the need for an outside engineer and/or design specialist. The next meeting was set for September 16 at 10 a.m., then later changed to a noon start time at the Health Center in New Richmond. Kathan shared information regarding an area wage survey for nursing homes and the cost of nursing home overtime during the last four years. The Committee met in Joint Session with the Finance Committee at 8:45 a.m. Motion (Malick, Krueger) to go into closed session per WI. Stat. 19.85 (1) e for the purpose of reviewing negotiations issues. Roll call vote for both committees: all aye; moved into closed session at 8:50 a.m. Moved (Malick, Krueger) and approved to come out of closed session at 9:30 a.m. Motion (Malick, Krueger) for Finance Committee consideration to modify the 2003 budget instructions so that departmental budgets would project a three percent wage increase. This was at the recommendation of the Personnel Committee. Approved by the Finance Committee members. Discussion with both Committees regarding the funding of a Legal Advocate position through a VOCA grant. It was noted that a permanent half- time position exists, however funding has been made available to increase that position to full -time as of October 1, 2002. The request for a full -time position in 2003 has been reviewed and approved by the Personnel Committee. The Victim/Witness Coordinator requests that the position be permitted to function as a full -time permanent position as of October 1, 2002, in light of the federal funding that is based on an October through September calendar year. The Personnel Committee had no objections. Moved (Krueger, Swenson) and approved to permit the October 1 date for implementing the full - time position of Legal Advocate providing that the action is acceptable to the Supervising Committee and with the understanding that it does not reflect acceptance of the full -time position in 2003; and furthermore that a contingency fund transfer of $3,519.50 would be made to cover the County's matching fund amount for October, November, and December of 2002. It was noted that action on the position continuing as full -time for 2003 needs to be taken as part of the budgeting process for next year. Krueger noted that the Personnel Committee took considerable time in reviewing the requests for new and upgraded positions to be included in the 2003 budget. The Committee felt the positions they approved were adequately justified as needed for 2003. Moved (Krueger, Wentz) and approved by the Finance Committee to place the new and upgraded positions previously approved by the Personnel Committee in the departmental budgets for 2003 with the understanding that they will be reviewed by the Finance Committee and the County Board as part of the 2003 budgeting process. Malick noted that each Supervising Committee needed to determine the relative value of the new and upgraded positions when compared to other possible departmental costs such as operations expenses and capital outlay. The Personnel Committee returned to its singular meeting at 10 a.m. King was excused as he had to appear before the Finance Committee on behalf of the Highway Department budget. Two temporary positions were presented as part of the budgeting process for 2003. Moved (Speer, Berenschot) and approved (3 -0) to permit the temporary position of Law Enforcement Clerk in the Sheriff s budget for 2003. Moved ( Berenschot, Speer) and approved (3 -0) to permit the temporary position of Work Services Program Aide in the St. Croix Industries budget. Kathan indicated that she would send information to the Committee regarding bargaining issues prior to the meeting next Monday. The Committee took no action on a compensation package for non -union employees. A resolution will be written regarding a contract settlement agreement between St. Croix County and the Labor Association of Wisconsin (Sheriff's Department unionized employees). Standafer noted that at the September 16 meeting, the Committee would come together at noon, discussions regarding the bargain would begin with Steve Weld at 12:30, and the exchange of proposals would begin at 1 p.m. Standafer adjourned the meeting at 10:30 a.m. Respectfully submitted, Julie Speer, Secretary