HomeMy WebLinkAbout09-17-2018 Transportation Minutes
MEETING MINUTES
TRANSPORTATION COMMITTEE
September 17, 2018 8:30 AM
County Board Room-Government Center
County Board Room - 1101 Carmichael Road, Hudson,
Wisconsin
CALL TO ORDER
ROLL CALL
Attendee Name Organization Title Status Arrived
Ed Schachtner St. Croix County Supervisor Present
Lynda Miller St. Croix County Supervisor Present
Dave Ostness St. Croix County Vice Chair Excused
David Peterson St. Croix County Supervisor Present
William Peavey St. Croix County Chair Present
APPROVAL OF MINUTES
1. Transportation Committee – Regular Meeting – July 16, 2018 8:30 AM
Randi Tolonen was removed from Item 8.
RESULT: ACCEPTED
PUBLIC COMMENT
BUSINESS ITEMS
1. Capital & Operating Budget Review
Ken Witt reviewed the Highway Department Budget.
RESULT: DISCUSSED
2. Monthly Financial Report
Kathy Rineck reviewed the Highway Department Finance report through August 2018.
RESULT: DISCUSSED
3. Highway Department Report
STP Urban & Rural applications are due Friday. The City of New Richmond was awarded
a Transportation Alternative Grant. The St. Croix County Highway Department Safety
Day is October 25, 2018. Ad Hoc Transportation Space Needs Committee meets at the
Baldwin Highway Facility tomorrow. The Baldwin building project is moving along well.
Contractors are working on construction of the salt shed. The roof is almost complete
on the main shop. Construction has begun on the cold storage building. Staff reported
a recent incident of a flag person receiving a slight injury when struck by a car.
RESULT: DISCUSSED
4. Review & Discuss Highway Department Initiatives
Rob Krejci reviewed the Initiatives list which are items outside of core maintenance. Staff
will be working on the Local Road Safety Plan with public meetings around the County.
Chipseal and sealcoat alternatives are being tested.
RESULT: DISCUSSED
5. Discuss STP-Urban CTH GG Project Extension
WisDOT has granted an extension on our construction funded County Road GG project
through September 2020. St. Croix County will be responsible for the re-design of the
bike pedestrian path with an approximate cost of $30,000.
RESULT: DISCUSSED
6. Discus WISDOT Replace in Kind Policy applicable to the Local Bridge and Surface
Transportation Program (STP)
The State has made significant changes to the Local Bridge Program including standard
guideline changes. These changes will affect our bridge applications which can take four
to six years for design/construction process. Staff will be monitoring these changes as
they occur.
RESULT: DISCUSSED
7. Update on CTH T & CTH B Bridge Closings
The bridges on County Highway T and County Highway B were affected by new Federal
Highway formula changes in weight restrictions. County Highway Engineer Jeff Durkee
with worked with Wheeler Lumber to create a pilot bridge strengthening program and
reinforcement of the deck of the existing structure to allow for elimination of the weight
restrictions. Both bridges will be completed by the end of September.
RESULT: DISCUSSED
8. Discuss & Consider Draft ATV Policy
Staff reviewed the draft ATV policy. The Committee requests staff to send out the draft
policy to the local Units of Government for review and feedback by November 1, 2018.
Staff plans to attend the October Wisconsin Towns Association meeting to answer any
questions.
RESULT: DISCUSSED
9. Discuss and Consider County Board Recommendations and Revisions to Just Fix It
Resolution
The Transportation requests the draft of the Just Fix It resolution be sent to Supervisor
Nordstrand for a rewrite.
RESULT: DISCUSSED
10. The Committee may convene into closed session pursuant to Wis. Stats § 19.85(1)(e)
for the purpose of deliberating or negotiating the purchase of real estate for St. Croix
County Highway Department operations sale of real estate competitive or bargaining
reasons require a closed session.
Motion by Peterson/Miller to move into closed session. Motion Carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: David Peterson, Supervisor
SECONDER: Lynda Miller, Supervisor
AYES: Ed Schachtner, Lynda Miller, David Peterson, William Peavey
11. Reconvene into Open Session to Report and/or Take Action on Items Discussed in
Closed Session
Motion by Peterson/Miller to come of Closed Session. Motion Carried. The Committee
authorized Rob Krejci to continue negotiations with the Village of Somerset.
RESULT: APPROVED [UNANIMOUS]
MOVER: David Peterson, Supervisor
SECONDER: Lynda Miller, Supervisor
AYES: Ed Schachtner, Lynda Miller, David Peterson, William Peavey
REQUEST FOR FUTURE AGENDA ITEMS
ANNOUNCEMENTS & CORRESPONDENCE
ADJOURN
DATE OF NEXT MEETING OCTOBER 15, 2018, 8:30 AM, COUNTY BOARD ROOM,
HUDSON, WI
MEETING MINUTES
TRANSPORTATION COMMITTEE
July 16, 2018 8:30 AM
County Board Room-Government Center
County Board Room - 1101 Carmichael Road, Hudson,
Wisconsin
CALL TO ORDER
ROLL CALL
Attendee Name Organization Title Status Arrived
Ed Schachtner St. Croix County Supervisor Present
Lynda Miller St. Croix County Supervisor Absent
Dave Ostness St. Croix County Vice Chair Present
David Peterson St. Croix County Supervisor Present
William Peavey St. Croix County Chair Present
Also present for all or part of the meeting-Roger Larson; County Board Chair; Rob Krejci,
Highway Commissioner; Todd Rehnelt, Assistant Highway Commissioner; Jeff Durkee,
Highway Engineer; Kathy Rineck, Fiscal Manager; Randi Tolonen; Ben Fuchs, citizen.
APPROVAL OF MINUTES
1. Transportation Committee – Regular Meeting – June 18, 2018 8:30 AM
RESULT: ACCEPTED
PUBLIC COMMENT
BUSINESS ITEMS
1. Monthly Financial Report
Rineck gave an overview of the financial report. Krejci commented some of the budget
adjustments are due to winter maintenance costs.
RESULT: DISCUSSED
2. Highway Department Report
Rehnelt updated the Baldwin Highway Facility progress-footings are to be finished this
week, pre cast panels are being installed next week, grading is expected to be complete
at the end of August. Staff and WISDOT are discussing the State salt shed building
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construction. Krejci reviewed the local road safety plan-more information is be sent out
this fall for public meetings. Chip seal- first round is complete. Fog seal application is
scheduled to begin soon.
RESULT: DISCUSSED
3. Transit Commission Update
Ostness updated the Committee on the Transit Commission provider information press
release. The Request for Information is available on the Transit Commission web page.
Members discussed recording video and audio of the Transit Commission meetings
versus traveling to various meeting places in the County. At this time, the County Board
room in Hudson is the only place meetings can be live streamed.
RESULT: DISCUSSED
4. Update on ATV Policy Development in St. Croix County
Krejci reviewed the draft ATV policy. All applications for County Road access would be
sent to a Town, City or Village for approval prior to being sent to the Highway
Department. Cost allocation for ATV signage would be billed to the corresponding Town,
City or Village to bill the applicant. Staff plans to present the draft policy at the next
Wisconsin Towns Association meeting and also at an ATV coalition meeting. Schatchner
commented that it would be good to have County put up any signs for consistency. The
policy will be sent to the County Board for Ordinance approval.
RESULT: DISCUSSED
5. Update on Deer Pick Up Contract
Krejci noted St. Croix County is contracted with a company that picks up dead deer.
A person calls the non-emergency number for St. Croix County to report the dead
deer. Dispatch will make a note to have it picked up. Dave Peterson commented he
has called, reported a dead deer and the deer was gone.
RESULT: DISCUSSED
6. Review and Consider County Trunk Highway MM Jurisdictional Transfer
Krejci gave an overview of the Jurisdictional Transfers that will be effective September 1,
2018. County Road MM from Radio Road to Mann Lane will become County Road U.
Radio Road and Mann Lane will become County Road UU. County Road MM from Mann
Lane to County Road F will become a Mann Valley Drive. County Road MM from Main
Street to Radio Road will become Powell Road. Ostness inquired about the bike and
pedestrian path on Carlson Road. Staff indicated this path is not in our jurisdiction.
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RESULT: DISCUSSED
7. Discuss CTH E and CTH I Intersection
The Highway Department is aware of safety issues at this intersection. Staff is in design
process to make geometric changes to improve this intersection geometry. This project
is tied to a Federal grant which also includes improvements of the County Road E and
County Road A intersection, north of Burkhardt. A Public Informational Meeting is
scheduled for Thursday, July 26, 5:30 pm, at the Town of St. Joseph Town Hall to discuss
the County Trunk Highway E project from County Trunk Highway I to County Trunk
Highway A.
RESULT: DISCUSSED
8. Consider Wisconsin County Association Just Fix It Resolution
The Wisconsin Counties Association has asked all Wisconsin Counties bring forward the
Just Fix Resolution. This is a similar resolution to the one passed in 2016. Motion by
Peterson/Ostness to move this resolution forward to Administration Committee for
recommendation to the County Board. Motion carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: David Peterson, Supervisor
SECONDER: Dave Ostness, Vice Chair
AYES: Ed Schachtner, Dave Ostness, David Peterson, William Peavey
ABSENT: Lynda Miller
REQUEST FOR FUTURE AGENDA ITEMS
Review and revisit traffic flow and impact on County Road E one year after opening the
Stillwater bridge.
ANNOUNCEMENTS & CORRESPONDENCE
1. County Trunk Highway E Public Information Meeting
RESULT: DISCUSSED
ADJOURN
9:09
DATE OF NEXT MEETING: AUGUST 20, 2018 8:30 AM, COUNTY BOARD ROOM,
HUDSON
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Cost Centers 3000 Highway Department Budget Overview
2016 2017 2018 2018 2019 2019 2019 2020
Actual Actual Operating Budget August 24 Operating Budget Operating Budget Operating Budget Operating Budget
Final Final Adopted YTD Requested Recommended Adopted Projected
41110 General Property Taxes 5,848,145 5,956,782 -5,990,777 5,960,778 - - -
41170 Motor Vehicle Taxes 792,375 805,147 -418,396 815,000 - - -
43530 State Transportation Grant 2,159,812 2,283,343 - -2,303,697 - - -
43710 Highway and Bridges - - -52,300 - - - -
44910 Other Regulatory Permits and Fees 27,929 30,151 -27,990 40,000 - - -
46910 Other Public Charges for Services 610 1,296 - - - - - -
47230 Transportation - Records & Reports 118,804 129,888 -82,034 125,000 - - -
47231 Transportation - STHS Revenue 3,105,012 2,685,267 -2,200,502 3,120,000 - - -
47232 Transportation - Salt Storage 20,339 48,967 - -47,000 - - -
47233 Transportation - GPL Reimbursement 2,154 4,949 - -3,000 - - -
47234 Transporation - Two-Way Radios 3,806 6,734 - -5,000 - - -
47235 Transportation - Patrol Superintendent - - -53,486 73,000 - - -
47236 Transportation - LRIP Administration 6,784 7,468 -7,468 7,000 - - -
47237 Transportation - Equipment Storage 115,718 128,699 -106,257 120,000 - - -
47330 Transportation Other Local Gov 4,222,269 4,311,957 -3,301,998 4,332,300 - - -
48310 Property Sales Revenue (1,743)18,238 -71,867 25,000 - - -
48610 Miscellaneous Revenue -(81,448) - -3,000 - - -
Revenue 16,422,015 16,337,438 -12,313,074 16,979,775 - - -
51110 Salaries - - -3,216,976 763,880 - - -
51210 Wages 4,063,064 4,905,035 7,272,674 (71)4,272,544 - - -
51220 Overtime Wages 317,229 293,040 250,000 131 250,000 - - -
51240 PTO Pay-Hourly - - - -20,000 - - -
51310 PTO Incentive (391,171)(59,309)20,000 18,590 - - - -
Total Wages 3,989,121 5,138,766 7,542,674 3,235,625 5,306,424 - - -
51420 Committee Per Diem -(235) - - - - - -
51505 Fringe Benefits-ILC 2,671,979 2,849,226 -1,877,783 - - - -
51510 Social Security 379,107 388,512 411,226 239,240 405,941 - - -
51520 Retirement-Employer Share 374,882 348,484 354,276 211,231 340,509 - - -
51530 Dental Insurance 5,392 6,662 6,313 4,711 7,253 - - -
51540 Health Insurance 1,062,795 1,173,019 1,235,265 727,694 1,283,901 - - -
51545 HRA Liability 149,279 148,546 87,000 96,250 86,000 - - -
51550 Disability Insurance 15,134 16,541 16,172 9,357 14,846 - - -
51560 Workers Compensation 101,894 131,163 134,388 80,887 139,838 - - -
51570 Employment Physicals 4,405 3,786 1,500 - - - - -
51580 Life Insurance 5,961 6,637 6,511 3,769 6,360 - - -
51590 Unemployment Comp Charges - - -1,251 - - - -
Total Fringes 4,770,829 5,072,341 2,252,651 3,252,174 2,284,649 - - -
51599 Interdepartment Wage & Fringe (7,183) -(4,576,896) -(4,576,896) - - -
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Cost Centers 3000 Highway Department Budget Overview
2016 2017 2018 2018 2019 2019 2019 2020
Actual Actual Operating Budget August 24 Operating Budget Operating Budget Operating Budget Operating Budget
Final Final Adopted YTD Requested Recommended Adopted Projected
Net Wage & Fringe 8,752,767 10,211,108 5,218,429 6,487,799 3,014,177 - - -
51910 Staff Development 17,053 9,131 15,000 8,345 14,000 - - -
52116 Consultant Fees - - -1,695 2,900 - - -
52125 Purchased Services - - -4,990 8,000 - - -
52190 Other Professional Services 35,299 35,660 -9,261 15,000 - - -
52210 Water & Sewer 12,334 11,909 12,000 8,936 15,000 - - -
52220 Electricity 46,077 48,982 45,000 23,544 38,000 - - -
52230 Gas for Heating 22,165 22,555 30,000 24,535 41,000 - - -
52240 Telephone/Dictaphone 10,264 5,703 10,000 2,678 4,400 - - -
52250 Cellular Phone Service 5,419 12,777 -9,722 15,000 - - -
52251 Data Line Fees 3,836 3,066 4,000 1,297 2,200 - - -
52252 Internet Fees - - -192 500 - - -
52310 Repair and Maintenance Services - Streets and Related Facilities - -52,300 -52,300 - - -
52430 Building Maintenance - - -24,368 42,000 - - -
52440 Misc. Repair & Maintenance 346 313 1,000 (2,559) - - - -
52920 Computer Repair 1,185 191 50,000 -5,000 - - -
52930 Refuse Collection Services - - -3,989 8,000 - - -
52990 Other Contractual Services - - -681 1,200 - - -
53110 Postage 2,288 1,927 3,000 1,458 1,500 - - -
53120 Copy Expense 9,142 10,465 10,000 3,090 5,000 - - -
53190 Office Supplies 5,797 8,267 10,000 4,130 5,000 - - -
53210 Publications & Printing -(112,381) -575 1,000 - - -
53220 Advertising/Promotion 5,978 4,912 6,000 - - - - -
53240 Dues & Licenses -150 -1,813 3,000 - - -
53250 Software Subscriptions & Renewals 270 270 -15,278 15,000 - - -
53310 Employee Mileage 5,299 3,146 6,000 329 700 - - -
53320 Employee Lodging - - -4,235 7,300 - - -
53330 Employee Meal Expense - - -368 800 - - -
53340 Employee Airfare - - -517 900 - - -
53350 Employee Other Expenses - - -19,219 33,000 - - -
53430 Provided Food Expense - - -103 600 - - -
53440 Operating Supplies 5,013,754 4,855,215 6,000,000 728,147 3,890,698 - - -
53450 Uniform Expense/Supplies 3,294 3,491 3,000 2,114 3,000 - - -
53460 Instructional Aids - - -1,824 - - - -
53470 Fuel Expenses - - -148,924 200,000 - - -
53490 Other Operating Supplies - - -2,365 4,000 - - -
53510 Repair and Maintenance Supplies 23,855 20,638 -1,239 2,000 - - -
53710 Roadway Supplies - - -2,065,708 4,000,000 - - -
53910 Other Supplies and Expenses - - -4,699 - - - -
53920 Cell Phones & Accessories - - -336 600 - - -
53940 Equipment Purchased - Non Fixed Asset - - -4,061 7,000 - - -
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Cost Centers 3000 Highway Department Budget Overview
2016 2017 2018 2018 2019 2019 2019 2020
Actual Actual Operating Budget August 24 Operating Budget Operating Budget Operating Budget Operating Budget
Final Final Adopted YTD Requested Recommended Adopted Projected
53995 Vehicle Operating Expenses - - -1,143 - - - -
54490 Other Building Materials - - -512 - - - -
55180 Liability Insurance 105,000 50,576 110,000 110,000 120,000 - - -
55310 Rents and Leases 4,101,704 3,629,813 4,400,000 1,323,260 4,400,000 - - -
55410 Depreciation and Amortization 927,741 1,141,904 1,000,000 -1,000,000 - - -
59100 Cost Allocations-Sales (13,036,998)(13,244,636) -(6,962,088) - - - -
59101 Small Tools Allocations (441,969)(482,443) -(205) - - - -
59102 Records & Reports Allocations 6,567 (11,413) - - - - - -
59103 Journal Allocations 3,149,145 2,816,773 -1,877,997 - - - -
59104 Materials Allocations 5,271,095 5,843,895 -2,863,330 - - - -
59105 Voucher Allocations 866,485 1,258,602 -305,330 - - - -
59107 Equipment Storage Allocations (31,611)(32,413) - - - - - -
59108 Salt Shed Allocations 19,179 17,927 - - - - - -
59109 Inventory Adjustments (202,296)141,811 -(53,351) - - - -
59200 Overhead 491,276 (50,173) - - - - - -
59300 Core Credits (2,909)(3,912) -(292) - - - -
Operating 6,446,064 6,022,696 11,767,300 2,597,842 13,965,598 - - -
58130 New Computer Equipment - - -40 - - - -
Capital Outlay - - -40 - - - -
Total Expenses 15,198,830 16,233,803 16,985,729 9,085,681 16,979,775 - - -
Report Total 1,223,185 103,635 (16,985,729)3,227,393 - - - -
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Transportation Committee
Financial Report August 2018
Print Date September 6, 2018
FY16 FY17 FY18 2018 Percent
Total Total Budget YTD Balance Remaining
REVENUES
Highway All Cost Centers 41110 General Property Taxes 5,848,145 5,956,782 5,990,777 5,990,777 0 0.00%
Highway All Cost Centers 41170 Motor Vehicle Taxes 792,375 805,147 785,000 498,211 286,789 36.53%
Highway All Cost Centers 43500 State Grants 2,159,812 2,283,343 1,900,000 1,454,132 445,868 23.47%
Highway All Cost Centers 43710 Highway and Bridges 0 0 52,300 52,300 0 0.00%
Highway All Cost Centers 44000 Licenses and Permits 27,929 30,151 0 28,190 -28,190 -
Highway All Cost Centers
46000 Public Charges for
Services 610 1,296 163,652 -163,652 100.00%
Highway All Cost Centers
47000 Intergovernmental
Charges for Services 7,594,886 7,323,929 8,100,000 5,416,321 2,683,679 33.13%
Highway All Cost Centers 48000 Miscellaneous Revenue -1,743 780,996 0 72,389 -72,389 -
Highway All Cost Centers 49000 Other Financing Sources 199,547 0 0 -- -
Total Revenues 16,621,562 17,181,644 16,991,729 13,512,319 3,479,410 20.48%
EXPENSES
Highway All Cost Centers 51000 Personnel Services 8,769,819 10,220,239 5,233,429 6,904,411 -1,670,982 -31.93%
Highway All Cost Centers 52000 Contractual Services 136,925 141,156 210,300 106,584 103,716 49.32%
Highway All Cost Centers 53000 Supplies and Expenses 5,069,677 4,796,099 6,038,000 2,978,928 3,059,072 50.66%
Highway All Cost Centers 54000 Building Materials 0 0 0 512 -512 -
Highway All Cost Centers 55000 Fixed Charges 5,134,445 4,822,293 5,510,000 599,733 4,910,267 89.12%
Highway All Cost Centers 58000 Capital Outlay 0 0 0 40 -40 -
Highway All Cost Centers 59000 Cost Reallocations -3,912,035 -3,080,107 0 -1,062,255 1,062,255 -
Total Expenses 15,198,830 16,899,679 16,991,729 9,527,953 7,463,776 43.93%
Report Total 1,422,732 281,965 0 3,984,367 -3,984,367 -
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Highway Department
Highway Facility
920 Third Street PO BOX 108 | Hammond WI 54015
Telephone: 715-245-4200 | Fax: 715-245-4199
www.sccwi.gov
St. Croix County Policy – ATV/UTV Routes on County Trunk Highways
Wisconsin statutes (Wis. Stat. 23.33) provide St. Croix County the responsibility/authority to designate county
highways, or sections of county highways, for use by ATV/UTV /LSV’s (All-Terrain Vehicle/Utility-Terrain
Vehicle/Low Speed Vehicles). These sections/routes are generally recognized as connections of ends of off-highway
trails when it is obstructed by a city, village, natural obstacle, or other impediment.
St. Croix County’s primary concern when making a determination on designating a county highway as an
ATV/UTV route is public safety. ATV/UTV’s on county highways will create an additional conflict for the
travelling public and safety will be considered a priority.
Application/Process
Written applications are required for consideration by the St. Croix County Transportation Committe e. Applications
are available through the St. Croix County website (www.sccwi.gov) or from the St. Croix County Highway
Department. All applications must be submitted by the local jurisdiction (City/Village/Town) to be considered.
Applications will be considered annually, with the submittal deadline being the last Friday of January in the year to
be considered. All application will be considered at the March St. Croix County Transportation Committee meeting.
Upon recommendation of the St. Croix County Highway Committee, the route would be considered by the St. Croix
County Board. The designation and opening of an approved ATV/UTV route will become effective upon adoption
of a County Ordinance by the St. Croix County Board and erection of necessary signage by the St. Croix County
Highway Department. All costs associated with erection and maintenance of necessary signs shall be the
responsibility of the applicant.
Considerations
Safety of the travelling public is the utmost concern for St. Croix County, below is a list of factors that will be
considered by the County in determining whether a county highway, or section of county highway could be
designated as an ATV/UTV route. This list is not exhaustive, and as every county highway has unique features
additional factors may be considered:
ADT (Average Daily Traffic)
St. Croix County Sheriff’s Department – concerns
Accident Rate
Have all alternatives been considered
School zones/other special consideration areas
Does the requested highway/segment of highway connect segments of ATV/UTV trail networks
Speed limit
Vertical/horizontal highway alignment issues
Pavement width
Commercial truck volumes
Highway functional classification (Arterial/Collector/Local)
Length of requested route
Environmental hazards
Other Items
If a situation warrants closure of a designated ATV/UTV route on a county highway the Highway Commissioner
shall have the authority to temporarily suspend or close the route subject to a review and final de termination by the
St. Croix County Highway Committee. If the route is to be permanently closed the all ATV/UTV signage shall be
removed.
5.8.a
Packet Pg. 13
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5.9.a
Packet Pg. 14
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5.9.a
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