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HomeMy WebLinkAboutPlanning & Zoning 02-12-02AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETIN G TO: Tom Dorsey, St. Croix County Board Chairperson FROM: Ron Raymond, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, February 12, 2002 TIME: 9:00 a.m. LOCATION: St Croix County Government Center 1101 Carmichael Rd Hudson WI Room 1281 CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING Park Business a. Bills and Invoices b. Homestead Parklands c. Hunting Policy Update d. Park Manager's Report e. Troy Park FEMA f. Rodel/Wildwood Trail Matter 2. Planning Business a. Bills and Invoices b. Town Planning Projects c. Land Information Program d. WLIP Strategic Initiative Grant* e. LESA Work Group 3. Zoning Business a. Approval of C.S.M. in Eau Galle b. Update on Pending Rezoning Decisions* c. Rezoning Viewings* 4. Administrative Business a. County Personnel Study b. State Budget Adjustment 5. Register of Deeds* a. Request to Purchase Electric Numbering Machine AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St. Croix County Planning Department Date: February 7, 2002 cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON, WI FEBRUARY 12, 2002 Present: Supervisors Ron Raymond, Linda Luckey, Art Jensen, Gerald Larson and Buck Malick. Staff. Dave Fodroczi, Kay Walsh, Steve Fisher, Joe Grant, Dave Larson, Pete Kling and Judy Kahler. Guests: Greg Timmerman, Scott Ward, Donna Seim, Connie North, Amber North, Mark Vanasse and Bill Peavey. Chair Raymond called the meeting to order at 9: 01 a.m. Motion to adopt agenda was made by Malick, 2 nd by Jensen and carried. Minutes/Meeting Dates Minutes of December 19, 2001, January 9 January 15 th , January 18 and January 29, 2002 were approved b motion made by Malick, 2 nd by Luckey and carried. The Committee will meet Feb. 13 at 1:00 p.m. for discussion on the Springsted Study. The next Planning, Zoning and Parks will be combined with Land and Water Conservation/Resource and Education Committee at the Ag. Center in Baldwin on Feb. 19 at 9:00 a.m. On Feb. 20 a rezoning hearing is scheduled in Baldwin. The second regular meeting of the month is scheduled for February 26 at the Government Center at 9:00 a.m. February 27 a rezoning hearing will be held at the Government Center at 7:00 p.m. It was noted that the Croix County Board would not meet this month. PARK BUSINESS Bills and Invoices Motion by Larson/Malick to approve Park bills in the amount of $11,783.80 and carried. Homestead Parklands Kling reported nine bids were received for work at Homestead Parklands for Phase II and Phase III. Scott Ward from Bonestroo, said that bids were opened on January 31 St. The lowest bid was received from McCabe Construction of Eau Claire. It was almost $72,000 lower than the next bid. Although they are not experienced in park work, they have done earthwork. This work would consist of paving work, excavating and beach development. Staff is recommending that we accept the low bid from McCabe Construction after careful review with the bidder. Since McCabe was the contractor for the County V project in St. Joseph, Luckey requested that staff get input on the company from Fedderly. Ward reviewed the things that were included on the base bid with the Committee. Alternates were also included in the bid process. Alternate I included replacing limestone screenings with a bituminous layer on a portion of the trail system. Alternate II would include the removal of the retaining wall at the beach. Alternate III included the removal of bituminous and concrete pavement beneath the water surface. It was stressed to the contractors, before the bid, that they must have minimal disturbance. The erosion control plans on the bids were above standards. There may be issues with borrowing money. Malick spoke about add -ons. The contractor would be responsible for the labor to install A- Jacks. The park staff would not be responsible for the trail development. The Phase III bid includes the well and water supply in the contract. The contractor is looking to start in April. If the bid is awarded to McCabe, we will be within the budget amount. No instructions to reduce the budget have been received. Mark Vanasse, from Friends of Perch Lake spoke. After the bid award the Friends Group will start their portion of the project. Vanasse also indicated that a public display of the progress for the park would take place. Malick moved to tentatively accept the low bid from McCabe Construction including all of the alternates, but subject to consultation with our own Highway Department to ascertain acceptability of the McCabe firm, the environmental sensitivity of this project and to ironin� out the financing of the project, and another motion to legally accept it at a later date, 2 by Raymond and carried. The Park will be added to the agenda for Feb. 20 for review of the budget analysis, subject to the alternatives. Hunting Policy Update Larson attended a Sportsman's Alliance meeting on January Stn The Alliance is in favor of deer hunting seasons similar to the 2001. The hunting had minimum effect on the park users. Although liability was considered a potential problem, Grant met with County Administrative Coordinator Chuck Whiting, DNR Area Warden Supervisor Dave Hausman, and County Risk Manager Dawn Budrow and learned that WIMMIC, the County's insurer, believes that the recreational use statute absolves us of liability. Grant felt that staffing and patrolling were issues. The patrolling would be the presence of DNR Wardens. Staff was told to find some role for the Alliance and then bring the subject back to the Committee. Rodel/Wildwood Trail Matter Raymond gave a brief history of the dispute. Corporation Counsel Timmerman joined in the discussion. He explained that the access desired by landowner Rodel would be a multi - purpose road that would not be restricted to an access for a farm crossing that he has now. We have no understanding that this will become a major development, but it does not prevent it either. It was decided that a private road crossing for no more than two homes should be at grade. It was suggested that the town sign an agreement to include no more than two homes. Neighbor Bill Peavey was here to listen, not representing anyone. Planning Commission member Connie North and Amber North stated their concerns. Discussion. Malick feels that it would materially degrade the public trail that has been created and maintained at public expense and set a bad precedent to allow a full town road to be added at grade. Malick moved to insert at the very top of the second page of the draft of the agreement "multi -use driveway or private road, serving no more than 2 homes at grade level." After discussion the motion was withdrawn. Motion by Raymond that the present location of the Rodel access in Section 10 shall be limited to two residences and one farm crossing, 2 nd by Malick and carried. Timmerman is to draft appropriate legal language. Break at 10:50 a.m.- Resume 11:00 a.m. Troy Park FEMA Grant reported that he has encountered problems getting the DNR permit. They are requiring an engineering stamp. A letter was obtained from Humphrey Engineering. The application has been withdrawn from the Feb. 28 Board of Adjustment agenda. DNR is requiring more cross - sections. Grant feels we will need to request an extension of grant monies and wait until next year because of all the delays. We received $25,631.00 in advance for the project. Township approval could take up to six weeks. Grant will apply for an extension on the grant. Grant met with the County's Risk Manager regarding flood insurance on the building for less than $300.00 per year. If we can show FEMA that we have secured insurance, it may reconsider a $7,000.00 increase in grant monies. Park staff and Land and Water staff met with contractor Timme, who is on stand -by for this project at this time. Park Manager's Report The snowmobile trails in St. Croix County were never opened this year due to lack of snow. Grant will attend a meeting in Wausau this Friday for County Snowmobile Trail Coordinators sponsored by Wisconsin County Forest Association. The aerators in Pine Lake have been running well since their installation in January. Park staff monitors the aerators three or four times a week. Theft of about 300 ft. of barricade rope was reported to the Sheriff's Department and replaced by Parks. Someone also pushed the dock around with a vehicle. Grant will put back the plans for playground equipment at Glen Hills. Perch Lake Park is the first priority. REGISTER OF DEEDS Request for Approval of Electric Numbering Machine The Register of Deeds requested approval for a purchase of an electric numbering machine. Walsh explained the machine would save an enormous amount of time and energy. Document filings have increased 56% this year! Motion by Malick, 2 nd by Larson to approve request and carried. I PLANNING BUSINESS Bills and Invoices Fodroczi presented Planning Bills for the month of January in the amount of $56,224.69. A note of the West Central Regional Planning bill was made. After review of the Revenue Report of $1016.90, a motion was made by Malick, 2nd by Raymond and carried to approve bills as presented. Town Planning Projects Fodroczi handed around a state map showing who received planning grants. There were 89 applications. We ranked third and were awarded $72,000.00 for our multi -town application. Raymond commended the Planning Department for their great work. Fodroczi thanked his staff for the fine work done on the project. A public information meeting will be held next Monday night in Emerald. He also reported the Town of Richmond meeting was very well attended. Janke met with the Planning Committee for the Town of Glenwood. Land Information Program Fodroczi postponed a demonstration to the Committee on parcel mapping due to software problems. The graphics need to be redone. Grant applications for the land information program will be about $14,000.00 for the final contribution of the parcel map conversion project. A three -page handout on criteria directing the use of Strategic Initiative Grant Funds was reviewed. The three criteria are publication of County/Municipal Parcel Assessment and Tax Data on the Internet, creation/update of County Web Sites offering Land Information and another on publication of other parcel - related data on County/Municipal Web sites. Fodroczi would like to submit the application with the condition that our participation is based on the development of the data distribution policy at the County level, and what we actually submit will depend upon our Committee's decision. The grant application is due on February 28 This provides us an opportunity to develop policy. The Committee discussed some of the privacy issues. We will discuss this again on Feb. 20 th . LESA Work Group The workgroup is continuing to meet every two or three weeks. Good discussions and good effort has produced good results so far. ADMINISTRATIVE BUSINESS State Budget Adjustment Fodroczi met with Chuck Whiting to discuss how the reduction of the State budget might affect St. Croix County. Malick noted that Chippewa and Barron Counties are proceeding as if the Governor's budget proposal has been passed. They have implemented a 37'/2 hour work week. He suggested that we proceed slowly with any changes. Personnel Study Fodroczi does not have any more information than he had the last meeting. He left the decision of how much the Committee wanted to be involved in the study up to them. A meeting is scheduled for tomorrow. Some discussion was held 4 regarding the attendance of the Committee at tomorrow's meeting. An agenda will be needed. Grant is to submit an organizational chart similar to the other departments. He and Walsh were instructed to include goals and objectives with a mission statement. ZONING BUSINESS Approval of Lauren and Linda Burgeson CSM in Eau Galle Located in the Northwest '/4 of the Northwest '/4 of Section 2, T28N, R16W, in the Town of Eau Galle. Fisher requested approval of the 2 -lot survey totaling 7.05 acres as all conditions have been met. Motion by Larson, 2" by Jensen to approve without conditions and carried. The Committee recessed the formal part of the meeting to do the tour at 12:45 p.m. Motion by Jensen, 2nd by Larson to adjourn at 2:48 p.m. y Kahle f., Recording Secretary ��Q �Likc C. W. Malick, Secretary