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HomeMy WebLinkAboutPlanning & Zoning 09-10-02AMENDED ST.CROIX COUNTY NOTICE OF COMMITTEE TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, Sept. 10, 2002 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Rd Hudson WI Room 1281 CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Pa a. b. C. d. e. rk Business Bills and Invoices Homestead Parklands Parks Director Report Parks Reorganization* Tour of Homestead Parklands* 2. Planning Business a. Bills and Invoices b. Town Planning Projects c. Transportation Projects d. Regional Wastewater Issues e. Land Information Program f. 2003 Budget 3. Zoning Business a. Municipal Plats b. Town of Hudson Ordinance Amendment c. Town of Eau Galle and Warren Escrow Funds* d. Viewings AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS 7 CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St. Croix County Planning Department Date: September 5, 2002 Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members I MINUTES PLANNING, ZONING AND PARKS COMMITTEES ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI SEPTEMBER 10, 2002 Present: Chair Art Jensen, Supervisors Linda Luckey, Jan Zoerb, Veronica Anderson, and Lois Burri. Staff. Dave Fodroczi, Joe Grant, Ellen Denzer, Brett Budrow, Steve Fisher, Bob Heise, Dick Henning and Deb Zimmerman. Guests: Dan Fedderly. Chair Jensen called the meeting to order at 9:00 a.m. Motion to adopt the agenda made by Burri, 2 „ d by Anderson and carried. Meeting Dates and Minutes Planning, Zoning and Parks will meet on Sept 11 and September 24 Motion by Jensen, 2 nd by Burn to approve amended minutes of August 13 and August 14 and carried. PARKS BUSINESS Homestead Parklands Henning reported that they are continuing to prune trees around the trails and remove dead branches. Grass was cut in the beach area for the first time since it was seeded and seems to be doing fine. After the contractor moves out, the footings for the grills and picnic tables will be installed. The Committee will tour Homestead Park after lunch. Henning was excused. Larson reported almost four inches of rain has fallen since September. We have had over 25 inches of rain at the park from May through the end of August. Habitat restoration is going quite well. Pheasants Forever and Dan Cain, who are doing the restoration, are on schedule. Some minor tree removal and stump grinding will have to be done and some spraying will be needed. When this is complete, they will be ready to do some dormant fall seeding of the prairie. McCabe will have the contracted jobs completed by this Friday. The shower tower and the drinking fountain had to be returned as the wrong ones were ordered. The wood handrails, footings for the entrance sign and the road paving will not be completed. The work should be done the end of September. We have all the amenities on hand for the tour today. Larson received a projected cost from Bonestroo, estimating $472,800.00. Although this is good news, Larson is not thoroughly convinced that it is correct. There will be some cost for the small projects that are not complete. The Highway Department was out to the site to check on the erosion problem. They do not feel it is because of the design of the road or construction. They feel that construction activity in the park, lack of maintenance and weather are the problems. They also assessed that the erosion did not reach the lake. Someone from the department had hoped to attend today's meeting. A verbal cost assessment would be about $15,000.00 for time and materials. It would be about a week or so to complete the work according to Durkee, Highway Engineer. Larson does not feel we would get a break for cost and is not aware if they could fit the project into their schedule at this time. We need to complete the road so we may keep our pledge to open this spring. Larson also checked into getting grant money from the Priority Watershed, 1 but was turned down. Estimates from Highway, Bonestroo, and SSI Sterry Schreiber, Inc were discussed. Larson felt that we should place a clause of "not to exceed cost of " in the contract. Although we would not have to request money from Finance to complete the road project, we would have to possibly take money from three sources. Larson would like to extend the contract deadline to middle of October. Motion by Jensen, 2 by Anderson, to extend the project date to October 18 if the contractor accepts erosion control work, in order to allow them to complete extra projects that were added later. Motion carried. Dan Fedderly arrived at the meeting after the above motion was carried. The subject of the road repairs was reopened. Fedderly attempted to clarify what he considered misunderstandings between Parks and Highway with regard to the erosion that was relative to the work that was done by Highway at Homestead Parkland. Fedderly went to the Transportation Committee for a solution. He was told if the problem could be taken care of for about $15,000.00- $17,000.00, then he should do so and move on. He concurs with Parks this project should be made a priority. If Parks wants other changes that Highway does not believe to be something they are responsible to change or fix, then Parks will have to be charged for the work. Fedderly and Durkee will meet the Committee on site either today or tomorrow to review the repairs that Highway shall be responsible to fix. Larson would like to have a representative from Land and Water present as well. After the above discussion, Jensen withdrew the previous motion, until the site review has taken place in the next day or two to determine what Highway will fix. Bills and Invoices Grant presented bills in the amount of $130,851.80 for payment. Questions were answered about some of the items on their bill list. Motion by Burri, 2nd by Anderson to approve bills as presented. Motion carried. Parks Director Report Grant presented a couple of newspaper articles regarding a community bike ride on August 24th at the Wildwood Trail. The trip encouraged any age or biking ability to join the ride. There would be no cost, but pre- registration was required. The Woodville Women's Club served root beer floats and goodies at the Woodville Art Best Band Shell. Grant was told forty to fifty people attended the ride, with three- fourths of the riders adults. Grant gave a brief report on the riprap project at Troy Park. On August 24 the Troy Planning Board did a site visit. The town board recommended approval of the project last evening with the following conditions: ❖ That all government agencies that are involved approve the plan ❖ Eliminate the parks plan for fabric to be used in the rip -rap because they feel it reduces the integrity 2 ❖ Eliminate the parks plan for placing six inches of topsoil or treated sand on the rip -rap with a recommendation of placing enough soil to fill in the voids between the rocks ❖ They recommended that trap rock be used instead of limestone for a natural color ❖ They agreed with Parks plan to plant willow trees lakeside of the parking lot. They agreed to move the project forward to the Board of Adjustment on Sept. 26 Grant believes that they can live with the conditions. The playground at Glen Hills is nearing completion. Grant is pleased with the project. Rustic Lore Days were held in Glenwood City last weekend. As part of the celebration a 10K fun run was held starting at Glen Hills Park, and ending at the high school track area in Glenwood City. Grant gave the Committee a handout of the hunting policy of 2002 at Glen Hills Park that was adopted last year and revised April 1 St this year. There will not be a Zone T hunt this year. This policy is very similar to last year's, except hunters will be allowed to enter a closed area to retrieve wounded deer, but no firearm or bow will be allowed and prior permission must be obtained from the park staff before entering those areas. Hunting pressure was moderate, producing a deer kill of 12 -15 for that area. Grant reported very little problems during the season. Parks Reorganization Heise reported changes he proposes to make in Grants job description and his own. Land and Water approved Heise's revisions. A brief discussion and review of those descriptions was held. Zoerb would like to see minor changes in how things are listed. Jensen made a motion to approve both job descriptions and move to the Personnel Committee, 2 nd by Burri and carried. PLANNING BUSINESS Bills and Invoices Fodroczi presented a bill list and Revenue Report for August to the Committee for review. Burri made a motion to accept Revenue Report and pay bills as presented, 2 nd by Jensen and carried. Town Planning Projects A workshop was held on August 21 for the Heartland Project towns. Fodroczi will obtain a copy of the videotape for loan at our office. The UW Extension Office will also have one to loan out. Interesting feedback was received. Just about all three surveys for Stanton, Erin Prairie and Cylon are complete and will go out to the UW -River Falls Survey Research Center later this month. Budrow is working on an open house for Pleasant Valley and will notify the Committee when the date has been set in October. On September 18 at 7:00 p.m. at the Agriculture Center in Baldwin, Jim Janke of UW Extension will host a Smart Growth Public Participation Seminar along with Dunn and Pierce County. This seminar will be particularly helpful for those towns that are getting started on their town plans. Transportation Fodroczi included a copy of a newsletter for a Public Information Meeting scheduled for September 25 at the St. Croix County Government Center to discuss improvements on the westbound I -94 Bridge. The improvements will start on the westbound bridge in the spring of 2004 and finish that fall. Wastewater Treatment Facility A letter was sent last week inviting local officials and environmental groups to a wastewater meeting. They also were invited to become a voting member of the Central St. Croix County Regional Wastewater Planning Commission. Fodroczi believes that having private non - profit organizations as members is newer ground in this participation process. Land Information Program We are looking at finishing up the parcel conversion and learning how to maintain it on the new software. We spent a lot of time working with the Register of Deeds with the budget process for the Land Information Program. We were supposed to have been notified by the end of August on our 2002 Contribution -based Land Information Grant. We will not have that information until the Land Information Board meets on the 3` of October. Budrow organized an in house demonstration of a hand held version of the GIS software from ESRI that the Zoning office will start implementing. 2002 Budget No discussion with regard to the County's 2002 Budget. ZONING BUSINESS Town of Hudson Ordinance Amendment Fisher presented a request from the Town of Hudson for an amendment to their Zoning Ordinance to allow boat and canvas repair businesses be added to their commercial /light industrial section of the ordinance. The Committee tabled this request at a previous meeting due to concerns raised by the Committee on the disposal of hazardous waste /materials. The Committee reviewed a letter written by Jeff Johnson, Chairman for the Town of Hudson, addressing the Committee's concerns. Fisher believes that the town has appropriately addressed the issue and recommends approval of the Town of Hudson's amendment to their ordinance. n 0 r Motion by Luckey, 2 "d by Anderson to recommend that County Board approve the Town of Hudson's Ordinance Amendment. Motion carried. Town of Eau Galle and Warren Escrow Funds The Town of Eau Galle is requesting $1,638.00 to be used for capital improvement for the Village of Woodville Park for a trailer and mowing equipment to be used at the park. Denzer vocalized the explanation of how those funds are to be used, according to the subdivision ordinance and the State Statutes, after speaking to Timmerman. Denzer stated that Timmerman's advise that the County should deny the request. Discussion on the history of what these funds should be used for. Denzer said Timmerman advised this Committee to remove the collection of escrow funds out of the County's subdivision ordinance and disperse the money to the towns and stop collecting the money. Fisher stated they have been liberal on giving out the money. Denzer would like to see an impact fee. Fodroczi stated the funds are in lieu of parkland dedication, so the money should be used for parkland acquisition or parkland development. The Committee directed the staff to draft a policy, which would include a list of appropriate uses for the escrow money. Fisher will bring this draft to the Committee for approval. Motion by Luckey, 2" by Burri to deny both towns the requested amount of money because the requested money would not be an appropriate use of park fund money according to the subdivision ordinance. Jensen and Zoerb opposed. Motion carried. The Committee stated that the Town of Warren may re -apply with a more defined request, showing money to be used for park - related items only. The Committee recessed to do the tour at 1:00 p.m. During the afternoon, the Committee visited Homestead Parklands and met with Park Staff and Highway Department Staff to review the erosion problems. Agreement was reached on needed repairs and a detailed list of repairs was complied. The meeting was adjourned by Chair Jensen at 3:30 p.m. Respectfully submitted: u y ahler, ecordin ecretary Lois Burri, Secretary 5