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HomeMy WebLinkAboutPlanning & Zoning 12-10-02AMENDED ST.CROIX COUNTY NOTICE OF COMMITTEE TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, Dec. 10, 2002 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center County Board Room 1101 Carmichael Rd Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING: 1. Park Business a. Bills and Invoices b. Homestead Parklands c. Parks Director Report d. Parks Reorganization e. Review Park Fees f. Discuss Opening Date for Homestead Parklands g. Discuss Parks Office - Agriculture Center h. Wildwood Trail Discussion* 2. Planning Business a. Bills and Invoices b. Impact Fees c. LESA Progress/Presentation d. Federal Farmland Protection Programs* e. Town Planning Projects f. USH 63 Project Report* g. Regional Wastewater Issues h. Land Information Program i. Tax Processing Report* 3. County Surveyor* 4. Zoning Business a. Municipal Plats b. Viewings c. Zoning Position* AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St. Croix County Planning Department Date: December 5, 2002 Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members 0 MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI DECEMBER 10, 2002 PRESENT: Chair Art Jensen, Supervisors Jan Zoerb, Linda Luckey (at 10:10 a.m.), Veronica Anderson, and Lois Burri. Staff: Dave Fodroczi, Bob Heise, Brett Budrow, Rod Eslinger and Debbie Zimmerman. No guests. Chair Jensen called the meeting to order at 9:00 a.m. Motion to adopt the agenda made by Anderson, 2 nd by Zoerb and carried. Motion by Zoerb, 2 nd by Luckey to approve amended minutes of Nov. 6 th and November 12 2002. Motion carried. Meeting Dates and Minutes Planning, Zoning and Parks will meet tomorrow, December 11 for rezonements. A meeting is also scheduled for January 14"' at 9:00 a.m. at the Government Center. PARKS BUSINESS Bills and Invoices Heise presented Parks Bills in the amount of $17,845.54. Motion by Burri, 2 nd by Anderson to approve bills as presented. Motion carried. Homestead Parklands Heise thanked the Committee for their support allowing him to assume the administrative responsibilities of the Park Department. He hopes to live up to the expectations that the Committee has and will make every effort to move the Parks system forward. He can be contacted by phone, email or in person and would like the Committee to feel free to discuss any issues. Regarding park development and improvements, Heise will follow the 2000 Outdoor Recreation Plan adopted by the County Board. Heise assured the Committee members that he would provide the Recreation Plan and the Park Ordinance to those who did not have one. Directors Report Heise has been holding Parks staff meetings once a week and will continue to do so. Henning is now reporting to Glen Hills Park, as work on Homestead will be wrapping up for this year. Deer hunting at Glen Hills Park went well this year. Bids for the building for Homestead Park will be going out soon. Heise would like the building constructed before opening. Heise informed the Committee that the park staff has been working with vendors on playground equipment for Glen Hills Park. The Parks Department would like to put a parks brochure together and are looking at options. Dane County has a great brochure and sells advertising to offset the cost. He is also looking at getting the county parks onto the Internet via Reserve America. Corporation Counsel is reviewing a rip rap agreement with landowners adjacent to the Troy Beach rip rap project. All DNR issues were resolved. We must complete this project by spring, as a grant needs to be closed. 1 An open house (Sneak Peak) was held at Homestead Parklands on Nov. 16 The Committee extended a big thank you to Pheasants Forever for their participation. The design of the storage building at Homestead will be similar to the new buildings at Glen Hills. The Committee would like something complementary. Heise indicated earth tones would be used as in other parks. He will bring samples to the next meeting. Heise recommends that we open Homestead Parklands to the public on May 1, 2003. Commemoration will take place June 7, 2003. These events were not budgeted. Parks staff is beginning work on the commemoration event to determine what sort of events we would like to have and potential funding sources and costs of the events. We shall seek input from the Friends Group. Heise will notify the Sheriff's office of these events. Anderson had concerns that the park sign at Homestead looks like a private subdivision. She indicated that there should be signage to note that Homestead is a County Park. That issue will be reviewed, as it gets closer to opening. Parks Reorganization A memo was sent by Heise regarding reorganization timelines. On January 14 Heise will present an organizational Chart of the Parks Department to the Committee. On January 28 he will present job descriptions from the new organizational chart for review and critique. He would like approval for the reorganization of the Parks Department. Job descriptions and an organizational chart will be forwarded to Personnel on February 11 th. Review Park Fees A power point presentation on park fees for daily and annual fees was reviewed. After review of the statistics on other park fees in the area, our fees look very similar. Heise has been told that we are recouping the electrical costs for the parks in the camping fees. The Committee agreed with Heise on fees remaining the same for now. We will monitor park costs for the next year before any fees will be changed. Parks is also looking at developing a camper survey. Heise would like to assess the needs of today's campers. He will gather data to explore if camping, in general, is down. It is Heise's opinion that we need more exposure to inform the public of our parks. Parks Office- Agricultural Center Heise noted the procedure to change the parks office location is first to have approval of Planning, Zoning and Parks Committee and then to the Finance Committee. The location for the office would be more centrally located and would be housed in an Administrative County building. There would be other equipment available for use on a regular basis. Some staff would remain at Glen Hills. The support staff would be the only personnel at Baldwin. He plans to have the support staff getting the same number of hours, but would be stretched over a 12 -month span. Heise stated the phone system is much better in Baldwin. The Land and Water Conservation Department received the approval to purchase four new computers for the department. He would like to keep the old PC's for Parks as they are currently sharing one PC. Discussion on mileage for staff, if moved to Agriculture Center. No decision made. 2 Motion by Zoerb, 2 "d by Anderson, to direct that the County Conservationist start the procedure to make the Ag Center the official parks office. Motion carried. Zoerb and Anderson will be representatives to work with Land and Water Conservation Committee. Heise requested that the memo regarding the re- organization of the Parks Department, which he presented to the Committee, be forwarded to the County Board. Motion by Zoerb, 2 nd by Burri, to approve that memo be forwarded to the County Board. Motion carried. Wildwood Trail Heise and Fisher visited the site last week to see if the Rodel and Hageseth properties could use a joint driveway. Heise presented some alternatives for the Committee to review with a Power Point Presentation. Heise suggested that wherever the driveway, safety issues must be considered. A fence line between properties was shown. Floodplain and drainage areas were discussed. The best access for the Rodel property is generally where it is now and best for safety issues. A lengthy discussion was held. The staff will look at how other counties in the State have handled these situations. This issue will be brought back to the Committee sometime in January. ZONING BUSINESS Interviews Fisher stated that he would like to arrange an interview date to commence the hiring of a subdivision specialist and a septic inspector. He has received applications for both. Mary Jenkins will retire January 17 on her 20 -year anniversary with the County. Fisher invited up to two members of the Committee to be part of the interview process. Fisher will check with Personnel about scheduling interviews on Dec. 16 Zoerb and Luckey will be part of that process. PLANNING BUSINESS Bills and Invoices Fodroczi presented bills in the amount of $7,807.47 for the month of November. Motion by Burri, 2 nd by Zoerb to pay November's bills and carried. The Committee also reviewed the Revenue Report. Impact Fees Fodroczi presented an informal survey of the counties in the State regarding impact fees and monies -in lieu of dedication. There is only one county proposing impact fees, but they have not been adopted. There are legal issues on how to manage the fees. Typically, cities and villages have adopted the fees. We must first do a needs assessment based on growth expected. Impact fees could work here because of our continuing growth. Staff spoke with County Board Chair Malick and County Administrator Whiting and they identified several things that this County would be eligible for. This would involve the entire county, not just Planning, Zoning and Parks Committee. This is not a replacement for paid dedication fees, but could be in addition. The Finance Committee and others would have to be involved. The City of Hudson, Village of Roberts and the City of River Falls have adopted impact fees. The impact fees are charged to new 3 development. It is due at the time of constriction. We must justify fees, which will serve all of St. Croix County. Fodroczi will study the concept. LESA System The Land and Water Conservation and Planning, Zoning and Parks Committees decided earlier to test the LESA System as a tool for rezonings. We agreed to a six -month trial period through February. We may present this to all the towns in January. Jensen has some concerns for some of the properties. The Committee supported presenting LESA to the towns. Fodroczi reviewed a handout on the Farmland Protection Program. During this past year more money has been put into this program nationally. The deadline for this is July. We should look at how this would work for our County to use the Federal money for projects. Town Planning Projects We are working with town money and will be working on annual reports for grants. Jim Janke is working with the towns to organized a group workshop for establishing the goals and objectives for the Heartland Project. We have applied for 2003 grant money for the Town of Emerald and will hear sometime in January if we will receive any money. USH 63 Fodroczi presented a handout for the USH 63 Project. He felt is was a good handout showing the plan and alternatives. The Village of Baldwin and the Town of Hammond endorsed option #3. There will be a briefing by the State sometime in the spring. Land Information Program Nothing was discussed today. Tax Processing Report The tax processing started slow, as we were waiting for information from the State. We are printing statements and rolls. At this pace, we should be able to be finished before Christmas. The new employee is coming in for training regularly. Fodroczi complimented all staff for working together to train the new employee. Regional Wastewater Issues We are converting information from this summer into formal Request for Proposal document and will review the information with the work group on Thursday. USGS has proposed to do a study but there may not be the dollars to do it. We may not have the time or money to do this study. Fodroczi passed a handout titled "Mastering Meeting Management ". No request for action, just informative material. County Surveyor Position Fodroczi stated that it is critical to look at the surveyor's statutory requirements and duties. The responsibilities are the foundation for the private property system and other County property functions. The appointment of a County Surveyor is a County Board function. Discussion held. Zoerb would like some M information from Fisher and Fodroczi to be given to the Committee on how much time a surveyor is needed for their departments. She also would like to know what the potential to the County would be if the surveyor was to move to Hudson. Anderson had concerns that according to State Statutes, a surveyor be housed at the Government Center. Motion by Burri, 2 nd by Anderson to follow State Statutes to move the County Surveyor to Hudson under the Planning, Zoning and Parks Committee as its parent committee per County Board Rules and By Laws. Motion unanimously carried. Chair Jensen will call Richard King, Transportation Committee Chair, regarding the motion that was passed to move the surveyor to the Government Center. If they request a meeting we shall accommodate. Anderson and Zoerb will work on some of these issues and report back to the Committee. Recessed to view properties at 1:15 p.m. Chair Jensen adjourned the meeting after the tour. ctfully submitted: ahler, Recording Secretary Lois Burri, Secretary