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HomeMy WebLinkAboutPlanning & Zoning 11-12-021. Park Business a. Bills and Invoices b. Homestead Parklands c. Parks Director Report d. Parks Reorganization 2. Planning Business AMENDED Bills and Invoices ST.CROIX COUNTY Town Planning Projects NOTICE OF COMMITTEE TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, Nov. 12, 2002 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Rd Hudson WI Room 1281 CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING (Through December) 1. Park Business a. Bills and Invoices b. Homestead Parklands c. Parks Director Report d. Parks Reorganization 2. Planning Business a. Bills and Invoices b. Town Planning Projects c. Transportation Projects d. Regional Wastewater Issues e. Land Information Program f. Real Property Lister/Tax Processing g. Personnel 3. Zoning Business a. Municipal Plats b. Viewings c. Job Descriptions* d. Commercial Rezoning* e. County Surveyor* AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St. Croix County Planning Department Date: November 7, 2002 Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members MINUTES PLANNING, ZONING AND PARKS COMMITTEES ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI NOVEMBER 12, 2002 PRESENT: Chair Art Jensen, Supervisors Jan Zoerb, Linda Luckey, Veronica Anderson, and Lois Burri. Staff: Dave Fodroczi, Joe Grant, Dave Larson, Ellen Denzer, Brett Budrow, Steve Fisher and Debbie Zimmerman. Guests: Administrative Coordinator Chuck Whiting, Greg Timmerman, Corporation Counsel, Robert Pike and Attorney Joseph Ryan. Chair Jensen called the meeting to order at 9:01 a.m. Motion to adopt the agenda made by Burri, 2nd by Luckey and carried. Motion by Burri, 2 "d by Zoerb to approve amended minutes of September 24, 2002, October 8, 2002 and October 15, 2002. Motion carried. Meeting Dates and Minutes Planning, Zoning and Parks will meet on November 13 at the Government Center at 7:00 p.m. We will also meet on November 26 at the Government Center at 9:00 a.m. for the zoning portion of Planning, Zoning and Parks. PARKS BUSINESS Bills and Invoices Chair Jensen advised Grant that the procedure for paying bills would be handled differently. We no longer need to have the Committee sign each voucher. We shall present a detailed bill list to the Committee. Jensen will sign the approved bill list at the meeting. Motion by Jensen, second by Zoerb to pay October bills in the amount of $138,266.79. Motion carried. Homestead Parklands Larson reported the project work by McCabe is 98% completed. He noted we need the first 50 ft on the delta section of the beach access trail to have the final grade, mulching needs to be done, testing and disinfecting the well, test shower tower and drinking fountains, final inspection on the plantings, and the remaining silt fence to be removed next spring. Larson is pleased with how things look right now. Larson met with Scott Ward of Bonestroo, who indicated the project is about $30,000.00 over bid, but still manageable in the Parks budget. We have added items to the original estimate such as 6 ft deep water bury, entrance sign slab, reshape infiltration basin, and remove 4 th retaining wall among other things. The prairie burn was completed October 31 with help from Pheasants Forever, NRCS and parks staff. There were two trained personnel and five volunteers. Neighbors were notified; some had concerns before the burn but staff did not get any feedback after the burn. The New Richmond Tree Service started grinding stumps yesterday. There are approximately a couple of hundred stumps. Prairie seed is on hand, and Pheasants Forever will plant later this week. We have spent approximately $34,000.00 - $36,000.00 on Habitat Restoration and will maximize the grant. Parks will coordinate with Ellen Denzer, after her maternity leave, to close out the grants. Parks will work with Land and Water Conservation Department on closing out 1 Priority Watershed Grants and Alliance Grants. We need to have all bills paid before we can totally close the books on Perch Lake Grants. The Friends of Perch Lake requested a fall "sneak peak" be held at the park on Saturday November 16 from 10:00 a.m. -2:00 p.m. Park staff has some reservations about the 53` Street gate, the seeded /matted areas and foot traffic on the Westside trails. Larson suggested a guided tour might make a difference. Someone from the park will be present on Saturday. The Parks staff has installed benches, tables, grills and trash/recycling containers. The boat and canoe - mooring rail is installed, boats and canoes are purchased and the 53 `' Street gate is ready to be installed on Thursday. Everyone agreed to where the boundaries are. The Highway Department will install directional signs late this week or early next week. The retainer from Pember is still being held from Phase I. Some of the screen plantings had to be replaced. The final payment to Pember may not be issued until sometime next year. A meeting was held on October 29 on the Perch Lake boat landing. Good dialogue among the Town of St. Joseph, PZP Committee members, County staff, DNR, Alliance, local residents, neighbors and adjoining property owners was noted. Another meeting has been scheduled for November 20 at the St. Joseph Town Hall at 7:00 p.m. Larson has spoken to Donna Seim, who was unable to be here today, but wanted to thank everyone for all they have done to make the park a success. Park Managers Report Grant reported the hunting policy for Glen Hills Park was posted. There will be three entrances that will have signage to inform hunters that they are entering the area at their own risk and to inform them of the locations they are able to hunt. A meeting about the Perch Lake boat landing was held at St. Joseph's Town Hall with about thirteen people in attendance. Bill Dunn from the town board was the moderator. Apparently about forty feet on the east end of the parking lot belongs to a neighbor. The town will contact Land & Water Conservation to reduce the boat landing parking. There are sanitation issues. There seems to be problems with people at the boat landing after ten in the evening. People are night fishing, but loitering is the biggest issue. It was noted that the people launching boats and scuba divers are not causing any problems. Activities that are allowed at the boat landing will be posted. The town is aware of the enforcement problem. The residents would like the Perch Lake Road blacktopped. There seemed to be strong feeling that Perch Lake Road should be a two -lane road. On the Troy riprap project, we have received approval from the town, obtained a special exception from the Board of Adjustments, a Chapter 30 Permit from the Department of Natural Resources and approval of the Army Corp of Engineers. There seems to be some 2 differences if we should use the geo textile fabric or not. We had originally planned to put six inches of top dressing on the riprapping, but the Army Corp. would like us to use only enough to fill in the void between the rocks. Limestone was to be used in the riprap. The Army Corp. of Engineers is requesting a more natural rock, such as trap rock, be used. This will result in increased costs. Grant would like that project to take place sometime after Christmas, but prior to the middle of March. Camp St. Croix would like to do a dual project at Troy Beach. The Parks Department will do some rip raping at the park after obtaining a permit from the DNR. Parks will attend a joint meeting of the DNR and the Army Corp of Engineers to clarify some issues. The memorandum of the road use will continue to be policy. Grant reported four staff people went to the Parks and Recreation Fall Conference, held in Green Bay on Nov. 5"' They returned on the evening of Nov. 7 Some topics included recreational software, chemicals and herbicide, marketing, partnership, protecting trees in construction, impact fees, goal directed leadership, shared revenue effect, state parks, team building and motivation, spray grounds and interpret trail signs. Bonestroo had a booth there with two large photos of Perch Lake. Parks Reorganization Jensen and Luckey attended the Finance Committee Meeting to report the financial impact on reorganizing the Parks Department. The Land Conservationist and the Parks Director's job descriptions that were sent to Personnel were accepted. With the new structure Grant will report to Heise, Heise will report to the Committee. Heise will start on the budgets and reorganization. Zoerb questioned if there were any changes in the two job descriptions since the joint meeting of Land & Water and Planning, Zoning and Parks meeting. Luckey indicated that Personnel was not in favor of a dual title for Heise. Personnel made some minor language and title change. Motion by Luckey to implement the two job descriptions for Land Conservationist and Parks Director as drafted, effective today, and direct Heise to proceed to study the park system. Discussion. Anderson and Zoerb would like to review the language on the new job descriptions before adopting the motion. A decision on this matter was postponed until tomorrow evening's meeting. Luckey withdrew her motion. PLANNING BUSINESS Bills and Invoices The Committee reviewed and approved the Revenue Report. Fodroczi requested approval of the bills for the month of October in the amount of $2,322.93. Motion by Jensen, 2 nd by Anderson to pay bills as presented. Motion carried. 3 Town Planning Projects Budrow presented the results of a planning meeting held on October 22 with Pleasant Valley regarding lot size and density issues. About 36 people attended the open house. The notice included an area to comment. Those comments ranged from no existing parcels below minimum to 20 -acre lot size. Budrow has a concern that density and lot size may not be clearly understood. A planning commission meeting held about two weeks ago reviewed the comments. Budrow indicated he is not aware of a Town of Hammond Planning Commission meeting. They have not met since July. They are reorganizing. Denzer reported that all of her towns have survey results. In the Town of Stanton, one Planning member moved out of the area, leaving a member short for two of the meetings. In the Town of Cylon, there were even numbers for growth and density. Denzer will review the surveys for the next two weeks and try to sort out the issues. Erin Prairie had a large response to the surveys, with varied amounts for farm size. Denzer offered to copy the extensive surveys if anyone was interested. Fodroczi announced that a planning grant application was submitted on behalf of the Town of Emerald, requesting they be added to the Heartland Project. The grant was very competitive, with a large number of countywide projects coming in. Fodroczi met with the Town of Kinnickinnic last evening. A very large annexation was the topic. Attorney Keith Rodli served as the moderator. Many different opinions were discussed. Zoerb found the meeting to be very informative. Fodroczi when asked about the older town plans stated the plans still have standing. Transportation Projects A meeting was held last evening on the Highway 63 Alternatives in Hammond. There will be another meeting tonight in Baldwin to review the four alternatives The project should be completed by 2015. There seemed to be a lot of opposition to holding property development for that length of time. The proposal that was close to the school was not approved. The alternative on the east end would be less intrusive, taking only one business and fewer homes. State Trunk Highway 65 Beltline Project will connect northern Pierce up to Quarry Road to the eastside in the Town of Kinnickinnic. They are looking to expand to four lanes. Ayres and Associates are the consultants on the project. A meeting will be held on Thursday evening in the River Falls Library at 1:30 p.m. Regional Wastewater Issues A letter in response to the County Comments on Proposed Central St. Croix Sewerage Commission Facility was sent to Willard Moeri. That letter stated ten different responses in an effort to set the record straight. The Land and Water Committee approved the letter dated Nov. 12 Motion by Zoerb, 2nd by Burn to approve the letter dated November 12 to Moeri as drafted. It will be sent to Moeri. Motion carried. El Discussion. Luckey had questions. Hammond is still working on a short-term solution. Roberts would like to find groundwater discharge that would work, but have not found a site. Baldwin is looking at expanding their present site and is running into challenges. The Federal agencies called a meeting last week on groundwater, quality and service. A second meeting will be held Thursday. Land Information Program The parcel mapping conversion work is almost completed. We have finally received the Village of Star Prairie information back and it has been forwarded to our vendor. When that returns, the project should be wrapped up. The Register of Deeds Staff, with the passage of the budget, are implementing the whole software we have talked about. With record numbers of documents being filed, they are being challenged. Hopefully, after the first of the year, they will make it part of their daily routine. Real Property Lister Report Fodroczi has brought a copy of the schedule that Real Property has written regarding the 2002 tax processing and distributed to the Town Clerks and Treasurers in St. Croix County. The Town of Troy had a complete reevaluation and met the deadlines with staff help. Fodroczi invited anyone that had a spare moment to join us in 1216.We may have an opportunity to have the new person help us out for a short time before starting permanently. ZONING BUSINESS Municipal Plats Fisher did not have any municipal plats today. Commercial Rezoning Attorney Joseph Ryan was present, representing David Ihle, on a request for commercial rezoning in Houlton on the corner of Highway 35/64 and Hilltop Ridge located in the Northwest quarater of Section 27. Fisher and Corporation Counsel Greg Timmerman were also present. Ryan gave the history of this property, as he recalled it. This property, about 2.2 acres, was purchased in 1988 by Ihle from Howard La Venture in hopes of building a commercial building. A special exception permit was applied for and granted for car restoration. Ihle received documentation from the Town and the County that the lot was zoned commercial. Ryan provided those documents previously to Timmerman. Based on those documents, a commercial building was built. Ihle is attempting to sell the building and property. A prospective buyer came to the County and was informed that the official zoning map indicated that the property was partially zoned Commercial along the roadway and partially zoned Agricultural /Residential where the building was located. The pending sale of the property fell through. Another buyer has come forward and Ryan would like to get this straightened out before another sale is lost. Fisher provided a map for the Committee to review regarding the property in question. The parcel in question has been two separate parcels since the mid 60's. Ryan concurs that there were two separate legal descriptions and separate parcels. Jensen deferred to Timmerman. Timmerman recalled, ever since he has worked for the County, there have always been some zoning issues in the Town of St. Joseph, particularly in Houlton. The County's maps and the Town's became less and less E Discussion. Luckey had questions. Hammond is still working on a short-term solution. Roberts would like to find groundwater discharge that would work, but have not found a site. Baldwin is looking at expanding their present site and is running into challenges. The Federal agencies called a meeting last week on groundwater, quality and service. A second meeting will be held Thursday. Land Information Program The parcel mapping conversion work is almost completed. We have finally received the Village of Star Prairie information back and it has been forwarded to our vendor. When that returns, the project should be wrapped up. The Register of Deeds Staff, with the passage of the budget, are implementing the whole software we have talked about. With record numbers of documents being filed, they are being challenged. Hopefully, after the first of the year, they will make it part of their daily routine. Real Property Lister Report Fodroczi has brought a copy of the schedule that Real Property has written regarding the 2002 tax processing and distributed to the Town Clerks and Treasurers in St. Croix County. The Town of Troy had a complete reevaluation and met the deadlines with staff help. Fodroczi invited anyone that had a spare moment to join us in 1216.We may have an opportunity to have the new person help us out for a short time before starting permanently. ZONING BUSINESS Municipal Plats Fisher did not have any municipal plats today. Commercial Rezoning Attorney Joseph Ryan was present, representing David Ihle, on a request for commercial rezoning in Houlton on the corner of Highway 35/64 and Hilltop Ridge located in the Northwest quarter of Section 27. Fisher and Corporation Counsel Greg Timmerman were also present. Ryan gave the history of this property, as he recalled it. This property, about 2.2 acres, was purchased in 1988 by lhle from Howard La Venture in hopes of building a commercial building. A special exception pen was applied for and granted for car restoration. lhle received documentation from the Town and the County that the lot was zoned commercial. Ryan provided those documents previously to Timmerman. Based on those documents, a commercial building was built. lhle is attempting to sell the building and property. A prospective buyer came to the County and was informed that the official zoning map indicated that the property was partially zoned Commercial along the roadway and partially zoned Agricultural /Residential where the building was located. The pending sale of the property fell through. Another buyer has come forward and Ryan would like to get this straightened out before another sale is lost. Fisher provided a map for the Committee to review regarding the property in question. The parcel in question has been two separate parcels since the mid 60's. Ryan concurs that there were two separate legal descriptions and separate parcels. Jensen deferred to Timmerman. Timmerman recalled, ever since he has worked for the County, there have always been some zoning issues in the Town of St. Joseph, particularly in Houlton. The County's maps and the Town's became less and less similar. In 1991, then District Attorney Eric Lundell recommended that the Town and the E similar. In 1991, then District Attorney Eric Lundell recommended that the Town and the County create a new zoning map. The map was to be created from all available records. Fodroczi emphasized also that there really was not a clear date on some of the maps as there is now. Fisher suggested that the County consider sponsoring the rezoning and the property owner should work with the County to buffer abutting Ag/Residential zoned property. Luckey requested both parcels in this tract be joined as one; Ryan indicated that would not be a problem for Ihle. Timmerman does not believe that this will set precedence for rezoning other parcels as each situation will depend on its own specific set of facts. Motion by Jensen, 2 " by Burri, to have a County sponsored rezonement for the Ihle property as one property as Commercial zoning. Motion carried. The rezoning will be presented at Nov. 26` "'s meeting. Public hearing will be sometime in January. County Surveyor Present for this agenda item was County Administrator, Chuck Whiting. Luckey gave a brief history of the position. Timmerman has reviewed the County Board Rules and Bylaws and statutes related to the County Surveyor. He believes that the surveyor is an independent office and should not be a position supervised by the Highway Commissioner. Discussion. The position has always been appointed. Motion by Zoerb, 2 " by Anderson to send memo to County Board and any committee that may be concerned, that the Planning, Zoning and Parks Committee will explore our Committee's role under Wisconsin Statutes and St. Croix County Board Rules and Regulations to insure that the office and position of the County Surveyor properly conforms to those laws and rules. Motion unanimously carried. Zoerb requested recording secretary to draft motion after the meeting today and email to her. Zoerb will draft the memo to be reviewed by Committee tomorrow evening. Job Descriptions Fisher presented a copy of the newly revised zoning technician job description that covers three positions. Fisher stated the revised description would be fitting to the departments needs. Fisher indicated he has reviewed his changes with personnel and staff and felt it was appropriate. His intentions are to keep the certifications for septic permits and soil testers. The Committee will review the descriptions and this will be decided at tomorrow evenings meeting. Formal meeting recessed for the tour at 1:15 p.m. Chair Jensen adjourned the meeting at 4:30 p.m. (Z tfully submitted: ; a4hier,Aecorkrig Secretary Lois Burn, Secretary G