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HomeMy WebLinkAboutPlanning & Zoning 06-11-02AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday June 11, 2002 TIME: 9:00 ami. LOCATION: St Croix County Government Center Real Property Lister Report 1101 Carmichael Rd 2003 Personnel Request Hudson WI Room 1281 CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Park Business a. Bills and Invoices b. Homestead Parklands c. Playground Equipment d. Parks Director Report e. Wildwood Trail Update* f. Personnel/Reclassification Requests* 2. Planning Business a. Bills and Invoices b. Town Planning Projects c. Regional Wastewater Issues d. LESA Work Group e. Land Information Program f. Real Property Lister Report g. 2003 Personnel Request 3. Zoning Business a. Municipal Plats b. Rezoning Request Viewing AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St. Croix County Planning Department Date: June 6, 2002 cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON, WI JUNE 11, 2002 Present: Chairperson Art Jensen, Supervisors Linda Luckey, Don Jordan, Veronica Anderson and Lois Burri. Staff: Dave Fodroczi, Ellen Denzer, Brett Budrow, Joe Grant, Dave Larson, Richard Henning, Steve Fisher, Debbie Zimmerman, Greg Timmerman and Judy Kahler. Guests: County Board Chair Buck Malick, Supervisor Richard Marzolf and Donna Seim. Chair Jensen called the meeting to order at 9:00 a.m. Motion to adopt agenda was made by Anderson, 2 nd by Burri and carried. Minutes/Meeting Dates Motion to approve amended minutes of May 14th made by Luckey, 2 nd by Jensen and carried. Planning, Zoning and Parks will meet at 7:00 p.m. on June 19th in the Community Room for Committee orientation and goal setting. On June 26 a rezoning meeting will take place. The Zoning meeting of the month is scheduled for June 25 at 9:00 a.m. at the Government Center. PARK BUSINESS Bills and Invoices Motion by Burri, 2 nd by Jensen to approve Park bills in the amount of $5,004.39. Motion carried. There were a few additions to the list that was previously sent out which were reviewed today. Homestead Parklands Grant introduced Richard Henning, who has been hired to be the new site manager of Homestead Parklands. Henning was Park, Recreation and Maintenance Supervisor of about four hundred acres of parks in Watertown. He and his wife have relatives in the area and are very happy to be here. He will be introduced at the June 18 meeting of the County Board. It was noted that Pete Kling is no longer the project manager of Homestead Parklands but would be on call if assistance were needed. Larson spends five to seven hours at Homestead Parklands daily. Dave Larson gave the report for Homestead Parklands. We are on schedule and a little under budget. McCabe Construction started working on May 16 on the improved trails and the old cabin site. They encountered some minor problems at the location of the fishing pier but those are now rectified. The electric service was over thirty years old and has been removed. When we need electricity, the power company will treat the request as old service and the cost will be minimal to hook up. The trails are ready to be paved, which will take place sometime in July. Erosion control methods are in place and preventative measures have been taken. Sand needs to be added to the beach area. The interior fencing is just about to be removed. Ajax will start the first of July. A progress meeting with the D.N.R, Parks, McCabe and the Engineer will be held every other Monday. Pheasants Forever members are working very hard along with Parks doing the 1 tree cutting and prairie restoration work at the park. Parks have obtained a burning permit from the Town of St. Joseph to burn the trees that are being cut down. New Richmond Tree Service has been cutting trees and grinding stumps. A controlled burn and some prairie restoration planting may take place this fall or late summer. Neighbors to the east were allowed to transplant about ten pine trees for screening purposes from the park. Some of the wood will be used for firewood, but most of it is small soft wood. Larson encouraged the Committee to tour the park and would be happy to answer any questions or concerns. Larson is pleased with the progress. The Friends of Perch Lake group met and discussed fundraising for the learning center. Ron Phillipo, chair of the fundraising, has approached the Andersen Foundation for donations. They were told that possibly the Bayport Foundation would be a better fit. Unfortunately, $300,000.00 would need to be raised before consideration would be given. They are working with the St. Paul Foundation in the preliminary stages only for donations. Phillipo will contact St. Croix Homebuilders, Derrick Construction and others to try to raise money. The three main questions when asking for donations seems to be who has contributed, how much and what has the County contributed. Donna Seim spoke briefly about the individual donations that are being received. Grant added a few more details. The entrance sign has been ordered from Rivard Stone. It will be made of St. Croix limestone from a quarry near Somerset. The logo of the park will be etched on and will be painted in four colors. The stone will need to be set in place by a crane. The St. Croix County Highway Department, by contract will set all of the directional signs. Work on the beach access will probably begin June 18 The well drillers will come later this week. Kling organized a tree rescue on Memorial weekend on the east side of the park. About a half dozen or so people attended. Heinemann's, neighbors on the east side of the park, made arrangements at that time to have ten pines moved for screening of their property. Playground Equipment Grant drafted an RFP for the Glen Hills Playground and Equipment was advertised in the Star Observer with a July 1 St submittal deadline. They will study the proposals for about a week and award bid at the July 9 th meeting. The borrowing of $35,000.00 will be discussed at the Finance Department on June 12 Parks Director Report St. Croix Electric contacted Grant to bury new primary electrical service to the campground at Glen Hills. All campgrounds were full at Glen Hills on Memorial Day and actually had seven extra. The fish are biting at Glen Hills. Trout are planted by the D.N.R. One group made twenty reservations for June 14 and 15 at Glen Hills. Grant received a complaint from a neighbor at Pine Lake. Fishermen are following a trail onto private property. Survey markers have been found and a crew will build a fence to protect the neighbor's privacy. They have been very good neighbors for the park. The Committee has been invited to a Sports Alliance meeting and picnic to be held on Tuesday, July 9th at 6:00 p.m. at Hatfield Park in New Richmond. Malick and Raymond have attended in the past. Personnel/Reclassification Requests Grant presented a handout to the Committee with his justification to reclassify the Parks Director Position and the Assistant Parks Director Position. Also attached were the current job descriptions and the proposed new job descriptions. The new job descriptions were done last year with the help of the Personnel Department. Grant gave the history of the Glen Hills Park purchase. In 1994 the job description read that the Parks Director shall live in the house at Glen Hills. He would eventually like to move out of the house provided to him by the County. The new job description deleted that requirement. Chair Jensen indicated perhaps the administrative part of parks could be moved in the Ag Center in Baldwin, as room is available. Luckey stated a reorganization of departments is being considered by the Administration, Finance and Personnel Committees. If departments were reorganized it could affect which committee the departments would report to. Action on the reclassification requests were tabled. Jensen will get an answer to Grant before the June 28 deadline. Recess at 9:50 -10:07 a.m. resume meeting. Wildwood Trail Update Greg Timmerman joined the meeting for the discussion on Wildwood Trail. He gave a brief history and update of the trail. The Committee was shown a map of the trail. It is crossed five times by town roads. He researched the ownership issue and determined the County owned the land by virtue of the deed that was recorded, which was worthless, but gives the County a claim to ownership by virtue of adverse possession. The present issue is adding another crossing across the trail for development purposes, which may increase traffic and whether or not it would change the nature of the trail. Timmerman's opinion is it does not. A lengthy discussion was held. Parties negotiated to have a driveway easement across the trail to accommodate two lots. This agreement would have the County allow a variance to allow a driveway for two houses, but not have to meet road standards. Luckey has concerns that the language of the agreement be very precise. Stop signs would be on the driveways and the snowmobiles would have the right of way. There are only two properties on the trail that have no other access except across the trail. If an agreement can be reached with the County, Rodel will sign a quit claim deed to the trail property. In addition, Rodel would agree to put stop signs on his property to allow snowmobiles to have the right of way. Timmerman stated when this Committee approves an agreement; it must also go before the County Board for approval, as it concerns real estate. Grant gave an update of the trail use previously and presently. The Committee will view the trail today. No decision on the agreement was made. E, PLANNING BUSINESS Bills and Invoices Motion by Jensen, 2 nd by Anderson to approve May bills in the amount of $1,391.58 and carried. The Revenue Report was reviewed and accepted. Town Planning Projects Fodroczi reported we have received verbal word back on our grant award in terms of expenses. We will be allowed to go back to May 1 An alternatives workshop on the US 63/64 corridor was held on May 23 in Baldwin. The invitation was extended to the town planning commissions along the corridor. Fodroczi, Denzer and Budrow attended. Another session will be held in the fall with an environmental assessment report given sometime in the winter. Fodroczi also participated in a workshop put on by UW Extension last month for a training session on getting ready for planning. About sixty people attended from Dunn, Pierce and St. Croix Counties. Denzer indicated the Cylon Kickoff Meeting went very well. About twenty -five people attended that meeting. Erin Prairie and Stanton will work on surveys to go out in September. Budrow is working with Hammond, Baldwin and Pleasant Valley. They are continuing to hold monthly planning commission meetings. Minimum lot size seems to be an issue. Pleasant Valley is preparing for a fall workshop. Hammond and Baldwin are still in the educational phase. Some towns have expressed interest in getting together with other towns to share ideas and issues. Janke is organizing that session for sometime in August. Denzer noted that Springfield has turned down village powers and must wait another year. Emerald has village powers at this time. LESA Workgroup Fodroczi reported they are close to having a proposed system developed. The last meeting will take place next Monday for testing and review final revisions. A joint meeting with Planning, Zoning and Parks Committee along with the Land & Water Conservation Committee will be held in August to review. After inquiry with the Committee, Fodroczi will speak with Heise and Fisher to coordinate a Wednesday evening meeting. Land Information Program Budrow stated all the town data is back from the vendor. We have reviewed all of the towns but Hudson. We have made corrections and sent them to the vendor. We have also received all the villages except for Wilson, Deer Park and Star Prairie. The system was invaluable to our LESA project. Jordan questioned who has access to the system at this time. Budrow informed the Committee that only Planning and Zoning Departments are privy to that system. Fodroczi and Budrow are very pleased with the system. Budrow noted Bill Berndt and Sandy Geurke from the Realtors Association were in to discuss the parcel database and Internet access. Budrow agreed to have a presentation at the Regional Realtors Association at the Golf Course in Hudson in July. He indicated that it would be a twenty -five to thirty minute demonstration of this data, aerial photography and fees that are actually paid to fund the effort. 4 Luckey would like to have a County policy written before it goes out to the public. Fodroczi assured the Committee that this would be merely a status report on where we are. Before the policy is written these people will be part of the process. He went on to explain if /when the information is available by Internet our job will be much more efficient as we are called every day requesting information. Fodroczi assured the Committee that we would be very careful not to make any promises before the privacy policy is written. Fodroczi presented an article from the Internet about the privacy debate in Dane County and Madison over property records. He passed a copy of the article to the Committee for their review. They had originally put out all property information and got a lot of complaints and withdrew part of the information. Property owners who do not wish to have their name and address listed can now simply request the withdrawal of that information. Real Property Lister Report Fodroczi presented a handout that Real Property developed to track the 2002 tax time process. There are about 8 -10 assessors and 31 communities. He explained the process. Five towns are complete. Fourteen are ready to go to Board of Review. We have not seen 8 work rolls. No changes are added to the Real Property System after the end of October each year. Now we are trying to get caught up with new information. We may need to come back to the Committee in the next couple of months and ask for approval of overtime. Regional Wastewater Issues County Board Chairman Malick was present for this discussion. Malick thanked the Committee for attending the meeting that State Senator Sheila Harsdorf set up in Roberts. The County and DNR will take some sort of facilitated role, although it will not be our plan. Malick and Raymond met with Scott Humrickhouse, DNR Regional Director for this area. Jerry Chasteen from West Central Regional Planning agreed to be the facilitator for the three meeting process. Malick feels that by Aug. 5 th they will have scoped a study to determine issues and geography. These will be workshops and not public meetings. There will be a series of three meetings of local officials and community organizations to develop a strategy for long -term, regional solutions for wastewater management. The first workshop will be held on July 17 at 7:00 p.m. at the Cashman Conference Center -WITC in New Richmond. The second meeting will be a small group work session of representatives of local government and community groups with assistance from local and state agency staff. This group session will be held on July 24 at 7:00 p.m. The final session will be held August 7 at 7:00 p.m. to review, revise and finalize the scope of study and action plan. 2003 Personnel Request Fodroczi will put together data to request a permanent position in the Real Property Lister Department. The work has substantially increased. In the last two years we have had someone in that position half time. Fodroczi will have the data to the Committee before the June 25 meeting. Fodroczi noted an Audio Conference will be offered on June 26 on the Supreme Court's decision on the use of moratoria. 5 ZONING BUSINESS Municipal Plats Fox Run - located in the SE 1 /a & SW ' /a, 532, T31N, R17W, City of New Richmond. Motion by Jensen and 2 nd by Jordan and carried to certify no objection. No opinion is expressed concerning adequate sewer service. New Richmond Heights, First Addition (and the Revisions to this plat) located in the NW1l4, 511, T30N, R18W, City of New Richmond. Motion by Jensen, 2 by Luckey and carried to certify no objection. No opinion is expressed concerning adequate sewer service. Supervisor Jordan excused at 12:25 p.m. Hudson Meadows - in the NW 1 /a ,SE 1 /a & SW ' /a, S33, T29N, R19W, City of Hudson. Motion by Jensen, 2 by Burri and carried to certify no objection. No opinion is expressed concerning adequate sewer service. Recess at 12:32 p.m. for the tour. Chairman Jensen adjourned the meeting at 3:30 p.m. following the van tour. �YKahll Recording Secretary Lois Burri, Secretary