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HomeMy WebLinkAboutPlanning & Zoning 07-09-02AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE. MF,F.TINr TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday July 9, 2002 TIME: 9:00 a.m. LOCATION: St Croix County Government Center 2003 Budget/Personnel Request 1101 Carmichael Rd Hudson WI Room 1281 CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Park Business a. Bills and Invoices b. Homestead Parklands c. Playground Proposals d. Parks Director Report e. Possible Parks Reorganization* 2. Planning Business a. Bills and Invoices b. Town Planning Projects c. Regional Wastewater Issues d. WisDOT STH 65 Corridor Analysis e. Land Information Program f. 2003 Budget/Personnel Request 3. Register of Deeds Business* a. Contract with Fidler/Doubleday* 3. Zoning Business a. Municipal Plats b. Rezoning Request Viewing AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St. Croix County Planning Department Date: July 3, 2002 cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members X MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI JULY 9, 2002 Present: Chairperson Art Jensen, Supervisors Linda Luckey, Jan Zoerb, Veronica Anderson and Lois Burri. Staff: Dave Fodroczi, Ellen Denzer, Brett Budrow, Joe Grant, Dave Larson, Richard Henning, Steve Fisher, Bob Heise and Judy Kahler. Guests: County Board Chair Buck Malick, Administrative Coordinator Chuck Whiting and Donna Seim. Chair Jensen called the meeting to order at 9:00 a.m. Motion to adopt agenda was made by Anderson, 2 nd by Burri and carried. Minutes/Meeting Dates Motion to approve amended minutes of June 11 made by Luckey, 2 nd by Jensen and carried. Planning, Zoning and Parks will meet on July 16 at 7:00 p.m. at the Ag. Center in Baldwin. Three meetings will be held regarding the Waste- water Management in Western Wisconsin. Those meetings are scheduled for Wednesday July 17 and August 7 th at WITC in New Richmond at 7:00 p.m. and July 24 at the Ag. Center in Baldwin at 7:00 p.m. PARK BUSINESS Bills and Invoices Grant reviewed the large items and the new additions to the bills that had previously been sent to the Committee. Motion by Jensen, 2 nd by Burri to approve Park Bills in the amount of $86,280.83. Motion carried. In addition, the snowmobile accounts, which are reimbursable through the Snowmobile Aids Program were also approved by the previous motion. Homestead Parklands Dave Larson reported on activities at Homestead. Larson showed a Power Point presentation on the progress of the last month. Also included in the presentation was the stone entrance sign in four colors, which will be installed in August. Improved trails will be paved this week, weather permitting. A six by six handicap rest area will also be paved on the trail. Pine trees have been removed by the wetland. Stump grinding has also taken place. New Richmond Tree Service and Pheasants Forever have agreed to do the chipping/burning of trees. The silt fencing will stay in place until the project is completed to protect the wetland. Parks staff put together a small wall of A -Jacks for the beach access trail for display. They are made of cement and weight approximately 78 lbs. Larson is disturbed by the large amount of breakage. Three semi -loads were delivered and the breakage seemed to be approximately 5%. We have a contract to have 750 ft of A- Jacks. A number of questions were answered by Larson about A- Jacks. Sand, black dirt and dormant plantings will be put in the A- Jacks. 1 The road will be tilted into the hillside. A crib wall of untreated timbers will be made. The dredging is completed. The retaining wall will be removed and Cemstone will grind and reuse it. Start of the beach construction included removal of walls, old vault toilet foundations and blacktop. The bulldozer is starting to shape the beach while other equipment removes the rest of the retaining walls and trees. Larson reported we are 5 -7 days behind schedule and are $10,000.00 over budget. The infiltration basin by the old cabin side will cost us about $2,000.00 more. And rain have been a contributing factor in the upper basin problems for about another $1,000.00. We had to go a depth of 325 ft. to get good well water for an additional cost of $5,000.00. A change order cost us another $2,000.00 over budget. The fishing pier will be $3,000.00 less than budgeted, which will help with the other cost overruns. Last month four DNR staff were on site as they received two complaints by neighbors of the park. The DNR found that the silt fencing was holding in place and deemed the complaints unfounded. Larson has concerns on the visual look of the park if we open in August. We may not meet the public's expectations by that time. Prairie restoration may be affected if we open too soon. Contractors disturbed a great deal of the park in order to keep up with the project. Directional signs have not been installed because we are still working and have not officially opened. The signs have been delivered and are being stored at Glen Hills. Playground Proposals Grant received six proposals from five vendors. Sketches of the proposed playgrounds were shown to the Committee. Site preparation costs of $4,000.00 were set aside. The low bid is not relevant as we informed them of our budget. Ten people without playground experience judged the proposals. Three favorites were found. Gametime, Burke and Miracle were the equipment of choice. The parks staff did the final review with Gametime being the final choice. One of the biggest reasons for selecting Gametime was the handicap wheelchair transfer point. Grant was pleased with the location of the transfer point. It meets specifications and safety guidelines. Hudson Middle School have playground by Gametime and is very satisfied with it. Anderson had concerns that the safety surface may be disturbing to children with asthma as the fine dust and mold decompose. Staff explained that the floors would be lined with drain tile first, and lined with manufactured wood chips. The chips that are tumbled and shaved and are very dry. They will be added to yearly, if needed. 2 Motion by Anderson, 2 nd by Burri to accept the Gametime bid with earth tone colors. Motion carried. Parks will try to stay with the earth tone colors for all St. Croix County Parks. Richard Henning gave a lengthy report regarding projects that have been completed since our last meeting at Homestead. The Committee was pleased with the progress. Parks Director Report A meeting was held on June 26` at Troy Beach. A number of agencies were invited to discuss the Chapter 30 permit. We invited the DNR, Army Corp of Engineers and the National Park Service. Glen Hills Park was full for the fourth of July. A discussion was held regarding the use of electricity for campers. Grant will check on up scaling charges for air conditioning users. The Wildwood Trail was mowed three or four times this year and again just before the fourth of July. Grant would like to get the watershed dams mowed early soon before the seasonal employees are gone. The boundary fence at Pine Lake was built. Four private property signs were put up. The compressors on the aerators will have to be overhauled before fall. The Pine Lake Association pays for the project, which is done every other year. Possible Parks Reorganization Jensen prefaced the proposal by saying we could be more efficient if some changes were made. He reminded the Committee that we were denied a new position last year and have been struggling with this ever since. He assured Parks staff that no employee was being targeted, nor is any employee to blame. This change came from the County Board itself, with Land and Water Conservation Committee voting last week to use Bob Heise as Parks administrator, to draft job classifications and bring back to the Committee for approval. Jensen asked for comments or questions. Luckey asked what the effective date would be. Jensen replied that effective today to start work on the job classifications. She also asked if Heise would report to two different committees, just as Fodroczi does for recycling matters. Jensen replied "yes ". He also stated that it might be possible that more committee's would be involved. Motion by Jensen, effective today, to use Heise as Parks Administrator and work with Whiting, Personnel, Timmerman and Parks employees to start drawing up job classifications for possible Parks reorganization and bring them back to the committee. Jensen added to the motion that Heise will report to Planning, Zoning and Parks Committee for park matters and to Land & Water Conservation Committee for conservation issues. Jensen asked if it was fine with everyone. No objection or response. Motion 2 nd by Anderson and carried. 3 Recess at 10:27 a.m. Resume 10:37 a.m. PLANNING BUSINESS Bills and Invoices Fodroczi presented the Planning bills for the month of June. Burri had a question on the $6,000.00 amount for staff development. Fodroczi explained the amount was for budgeted GIS training for several staff from multiple departments at an off site location. The Revenue Report was reviewed and accepted. Motion by Jensen, 2" d by Burri to approve June bills in the amount of $7,430.78 and carried. Town Planning Projects Fodroczi reported the Town of Hammond would host a workshop on August 21" for the towns in the Heartland Project at the town hall. They will attend this meeting to discuss transfer or purchase of development rights and conservation easements. Brian Ohm, UW Extension will do an overview, a Dakota County Planner will speak on a major project, and Rick Auger, the Executive Director of the Wisconsin Farmland Conservancy, will speak on land trusts and private conservancy. It was suggested that other towns be invited. Fodroczi will check with Hammond on their feelings for managing a large group and report to the Committee at the next meeting. Fodroczi met last evening with the Town of Emerald and their Smart Growth Committee. An Extension video on the open meeting law was shown by Jim Janke. The Town of Glenwood and Forest were invited. Fodroczi felt that the Town of Emerald looks strong. He will follow -up on Glenwood and Forest. Budrow met with Baldwin last evening. He will meet with Hammond on Thursday and Pleasant Valley later this month. Pleasant Valley will have an open house in October to discuss land use and agriculture issues. Budrow will provide a monthly schedule of meetings with the towns to the Committee. Denzer reported that Cylon had its first meeting. Erin Prairie has received two - thirds of their survey. Stanton will have its second meeting tomorrow night and seems to be going very well. The consensus of the towns is that economics seem to be driving agricultural lands out, although we are not sure that is accurate. Lee Milligan, from the Extension Office, agreed to put together statistics on agriculture and the agricultural economy in St. Croix County to present to the towns. Regional Wastewater Issues Local officials in St. Croix County, Pierce County and southern Polk County, affected community groups and sanitation haulers were invited to a series of three meetings concerning wastewater management issues. Two Wednesday evenings in July and one in August were announced. Jerry Chasteen, Executive Director of West Central Regional Planning, and his staff will facilitate the first meeting. County Board Chairman Malick commented that the County will have a special role in developing or building the process, not dominating the process. We are willing to have our staff donate time, and at sometime in the future the County may have to contribute some funding. Ll Lakeview Estates- located in the NW 1/ of the NW 1/ and part of the SW 1 /a of the NW 1/ 531, T31N, R17W, City of New Richmond. Motion by Jensen, 2 nd by Anderson and carried to certify no objection. No opinion is expressed concerning adequate sewer service. REGISTER OF DEEDS BUSINESS Contract with Fidlar/Doubleday Walsh indicated the figures were not complete at this time. The same servers will be used and only upgrades will be necessary, with installation yet this year. Payments will be accepted quarterly, with the first payment due in January. The decision was postponed until July 23rd to get final cost. Recess at 11:55 for the tour. Meeting adjourned by the Chairman at 3:30 p.m. Respectfully submitted: u y Kahl r, R&Qrding Secretary ';�L &"' Lois Burri, Secretary