HomeMy WebLinkAboutEmergency Management 03-09-11 Minutes
ST. CROIX COUNTY EMERGENCY MANAGEMENT COMMITTEE MEETING
March 9, 2011
Official Minutes
MEMBERS PRESENT: Roger Larson, Steve Hermsen, James Stauffer, Karen Meyer, Fred Horne
and Joe Hurtgen. ABSENT/EXCUSED: Robert Shearer
STAFF PRESENT: Emergency Communications Director Casey Swetlik, Assistant Director Terry
Andersen and Recording Secretary Amy Geurkink.
OTHERS PRESENT: Wendy Sander and Jessica Johnson from Cedar Corporation.
Meeting called to order at 8:57am by Chair Larson. Motion by Stauffer, 2nd by Hermsen to adopt the
agenda. Carried unanimously.
Motion by Hermsen, 2nd by Hurtgen to approve the minutes of the February 9, 2011 Emergency
Management Committee meeting. Carried unanimously.
The next meeting will be held on April 13, 2011 at 8:00am (or following the 7:00am Public Protection
Committee meeting).
EMERGENCY MANAGEMENT REPORT:
CDBG Sub-Committee Grant Recommendations: Swetlik reported the subcommittee met on February
28th; Larson reported they reviewed thirteen applications. Discussion regarding property
improvements, driveway/culvert repair, landscaping, ordinances, mitigation, flood insurance/flood
plains, grant funds, low-income/middle-income applicants and whether specific repair projects were a
direct consequence of the flooding.
Discussion regarding approving only the very-low and low-income requests. Discussion regarding the
unusual flooding situation and the liability in denying qualifying repair items; Sander noted the
program is in place to help people who cannot afford the repairs.
Motion by Hermsen, 2nd by Stauffer to deny the driveway repair requests for the middle-income
applicants (application numbers five, six and seven); Sander reported the state will likely question the
denial. Discussion regarding the impact of the decision, justifying the denial and seeking opinion of
Corporation Counsel. Request to withdraw the motion by Hermsen (no opposition).
Motion by Hermsen, 2nd by Horne to approve application numbers one, two, three, four and eight, nine,
ten and eleven. Also to approve application number twelve (amount specified at the bottom) and
application number thirteen. Roll call vote on motion: Larson-no, Hurtgen-yes, Horne-yes, Meyer-
yes, Stauffer-yes, Hermsen-yes. Motion carried.
Motion by Hermsen, 2nd by Stauffer to table application numbers five, six and seven. Carried
unanimously. Discussion regarding consulting with Corporation Counsel concerning this decision.
Swetlik commenced discussion regarding appointing someone to replace Roger Rebholz on the sub-
committee; Hermsen volunteered. April 6th at 9am is the next subcommittee meeting.
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Identification of information required at least five days prior to Emergency Management Committee
meetings / Creation of an FTP site to post department information prior to Emergency Management
Committee meetings: Swetlik commenced discussion regarding procedure options for submitting
information to committee members. Discussion regarding most preferred method, extremely large
files that cannot be emailed, splitting files to email separately, printing costs and creation of an FTP
site in which to post documents. Motion by Horne, 2nd by Hermsen to approve Swetlik to submit
information to committee members in the method he finds most appropriate. Carried unanimously.
Review of bills: Swetlik presented February 2011 bills in the amount of $2,418.63 and clarified
various expenses. Brief discussion regarding costs for course attendance and office furniture
purchases. Motion by Stauffer, 2nd by Horne to approve the bills as presented. Discussion regarding
aspects of training for various staff members and how the office operates if all staff members attend
training at the same time; Swetlik responded he and his staff are reachable. Motion carried
unanimously.
EMERGENCY COMMUNICATIONS REPORT:
Review of Bills: February 2011 bills in the amount of $17,491.32 were presented and Swetlik
explained various line items. Motion by Hurtgen, 2nd by Hermsen to approve the bills as presented.
Motion carried unanimously.
Swetlik reported they have been working with a consulting firm concerning implementing a new phone
system and he will submit information to committee members once it becomes available.
Meeting adjourned at 9:58am.
Steve Hermsen, Secretary
Amy Geurkink, Recording Secretary
Approved April 13, 2011