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HomeMy WebLinkAboutTransportation Committee 08-06-02x NOTICE OF COMMITTEE MEETING TO: Clarence W. Malick, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: August 6, 2002 TIME: 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANCE REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE: UNFINISHED BUSINESS: Somerset Shop Site Work Machinery Management Casey Pit Rezone Update NEW BUSINESS: STH 35/64 Jurisdictional Transfers Discussion Extension of Carmichael Road Review and Discuss Mowing Tractor Options Receive, Review and Award Salt /Chloride Proposals Preliminary Budget Discussions ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E., R.L.S.; Highway Commissioner DATE: July 25, 2002 Ix MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of August 6, 2002 The meeting was called to order by Chair King at 9:00 A.M. Roll call was taken with King, Grant, Jacobson, Peterson and Dowd in attendance. Staff members present for all or parts of the meeting include Daniel Fedderly, Jane Bond, Tim Ramberg, Jeff Durkee and Kevin Brown. Visitors for all or part of the meeting include Terry Pederson, WI D.O.T.; Richard Putzy, WI D.O.T.; Dan Penzkover, WI D.O.T.; David Solberg, WI D.O.T.; Beth Cunningham, WI D.O.T; and Matthew Reddy, WI D.O.T. A motion was made and seconded (Jacobson /Peterson) to adopt the agenda as published. Fedderly introduced Heidi Dumond to the Transportation Committee. Heidi will be filling the position vacated by Darlene Schnitzler. The September meeting was set for September 5, 2002 at 9:00 A.M. with King and Dowd reviewing vendors at 8:30 A.M. Action on Previous Minutes: A motion was made and seconded (Jacobson /Peterson) to approve the minutes of the July 8, 2002 meeting. Motion carried. Approve Vouchers for Payment: King and Peterson reviewed the vouchers at 8:30 A.M. A motion was made and seconded (King /Peterson) to approve the vouchers for payment. Motion carried. Revie Fund Balances: Bond handed out and reviewed the July 31, year. 2002, fund balances, comparing them to the previous Review Highway Safety Minutes: Grant and Bond reviewed the July 18, 2002 Highway Department Safety Committee meeting. In regard to the odor and water problem at both the Hudson and Somerset shops, Bond reported the roof vents have been installed and the insulation has been split open to promote drying. The Safety Committee was reminded of the Transportation Committee recommendation that nothing should be picked up by an employee /volunteer unless they are certain they will not be harmed by it. If there is any question, the item(s) should be flagged and the appropriate authorities called for pickup and disposal. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 August 6, 2002 Bond stated that the safety committee would review and recommend modifications to the county wide Bomb Threat and Fire Evacuation plan to fit the Highway Department needs. The Safety Committee will present the plan to the Transportation Committee for recommendation. Bond reviewed an invitation from Wood County to attend their 2002 Safety Roadeo on September 27, 2002. A motion was made and seconded (Grant /King) that two (2) Safety Committee members attend the Safety Roadeo in Wood County on September 27, 2002. Motion Carried. Seminar Attendance and requests: Fedderly reviewed seminar attendance requests. A motion was made and seconded (King /Grant) to allow Kevin Brown to attend a Conflict Management and Confrontational Skills workshop on September 25, 2002 in Eau Claire. Tuition is $195.00. Motion Carried. A motion was made and seconded (Dowd /Jacobson) to allow Dave Schnitzler and Jeff Durkee to attend the Annual Wisconsin County Highway Foreman Conference in Manitowac Wisconsin October 9 -11, 2002. Registration is $20.00. Motion Carried. A motion was made and seconded (Jacobson /Grant) to allow Jim Harer to attend the Managing Snow and Ice Control workshop October 7 -8, 2002. Registration will be reimbursed by the State. Motion Carried. A motion was made and seconded (Peterson /King) to allow five (5) employees to attend the 2002 CHEMS conference in Green Bay Wisconsin October 24 -25 2002. Registration is $65.00. Motion Carried. Announcements and Correspondence Fedderly distributed and reviewed the press release from WI D.O.T. concerning the Highway 35/64 Construction Project contract signing. He will be one of the speakers, with the Governor also speaking. Fedderly distributed and reviewed the bi- weekly work schedule as prepared by Jim Harer. Fedderly announced Darlene Schnitzler's resignation effective July 31, 2002. Fedderly read a letter from S.W.A.T.S. (Southwest alternate Transportation Study) appointing Fedderly to their committee. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 August 6, 2002 Fedderly reviewed the 2002 sales of Highway Department equipment by Tony Trolla. A motion was made and seconded (Grant /Peterson) to approve Discretionary Maintenance Agreements (DMA) #0055 -23 -30 in the amount of $25,000.00 for concrete joint repairs on STH 35 from I -94 to Hudson CL, #0055 -23 -31 in the amount of $15,000.00 for concrete joint repairs on I -94 from STH 128 to ECL and #0055 -23 -42 in the amount of $50,000.00 for paving and graveling shoulders on I -94 from STH 128 to ECL. Motion Carried. A motion was made and seconded (King /Dowd) to approve a Service and Supply contract in the amount of $1,500.00 for asphaltic paving on the Valley View cul -de -sac. Motion Carried. A motion was made and seconded (Grant /Dowd) to approve an AUP in the amount of $273,000.00 in Federal Funding for paving CTH "P" from CTH " Q " to NCL. And an AUP in the amount of $227,000.00 in Federal funding for paving on CTH I from 132 Avenue to 153 Avenue. Motion Carried. Fedderly distributed for Committee review, photos of the work progress on CTH "S" bridge project. STH 35/64 Jurisdictional Transfer Discussion: Dave Solberg of the WI D.O.T. gave an overview of the 35/64 project staging and proposed start and completion dates. Solberg stated that work will begin in 2002 and should be completed by fall of 2006. Terry Pederson of the WI D.O.T. gave an overview of the process for jurisdictional transfer on the STH 35/64 project. He reviewed the schedule of meetings to be held with the effected municipalities. Somerset Shop Update: Fedderly stated that tree transplanting has began again at the Somerset shop site. Brown will monitor the progress. A motion was made and seconded (Jacobs on/King) to approve a covenant for the WI D.O.T stating the purpose of the driveway at the Highway Department Somerset Shop be solely for Highway Department use. Motion Carried. Machinery Management: Ramberg distributed and reviewed a synopsis of the 2002 machinery management equipment purchases. Ramberg outlined which items were left to be ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 4 August 6, 2002 purchased and summarized the projected versus actual costs of items already received. Review and Discuss Mowing Tractor Options: Fedderly updated the Committee on current changes in the lease program offered by John Deere corporation. A motion was made and seconded (Peterson /Grant) to purchase the five(5) tractors we are currently leasing from Polfus Implement in the amount of $202,220.00. Motion Carried. Casey Pit Rezone Update: Fedderly stated that the deed for the Casey property has been sent to County Board Chair Malick for signatures. Extension of Carmichael Road: Fedderly outlined the proposed extension of Carmichael Road to CTH '"A". A motion was made and seconded (King /Jacobson) to support the alignment of Carmichael Road and CTH "A" in Hudson Township as drafted by St. Croix County Highway Department and presented by Sienna Corporation with future comment. Motion Carried. Receive, Review and Award Salt /Chloride Proposals: Fedderly opened and reviewed the salt /chloride proposals. It was noted that we had not yet received verification of publication. A motion was made and seconded (King /Dowd) authorizing Fedderly to award the salt /chloride contract to the low proposer if there were no errors in the salt /chloride proposal process. Motion Carried. Note: Due to an error in publication, the request for proposals was not published as requested by the department, all sodium chloride proposals were rejected and re- advertised. Preliminary Budget Discussions: Fedderly reviewed the preliminary Highway Department 2003 Budget. A motion was made and seconded (Grant /King) to support the 2003 preliminary Highway Department budget figures. Motion Carried. Adjournment: A motion was made and seconded (Dowd /King) to adjourn at 1:05 P.M. Motion carried. SECRETARY