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HomeMy WebLinkAboutTransportation Committee 06-07-02 1A • NOTICE OF COMMITTEE MEETING TO: Clarence W. Malick, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: June 7, 2002 TIME: 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANCE REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE: UNFINISHED BUSINESS: Somerset Shop Site Work Machinery Management Casey Pit Rezone Update NEW BUSINESS: Review and Award Hotmix Proposals Review and Award Mid -mount Tractor Proposals Discuss sale of Trees From Casey Property Patrol Superintendent Update of Activities Engineering Update of Activities ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E., R.L.S.; Highway Commissioner DATE: May 29, 2002 X 4 J MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of June 6, 2002 The meeting was called to order by Vice -Chair Grant at 9:00 A.M. Roll call was taken with Grant, Jacobson, Peterson and Dowd in attendance. King arrived at 9:10 A.M. Staff members present for all or parts of the meeting include Daniel Fedderly, Jane Bond, Jim Harer, and Kevin Brown. A motion was made and seconded (Jacobson /Dowd) to adopt the agenda as published. The July meeting was set for July 8, 2002 at 9:00 A.M. with King and Jacobson reviewing vendors at 8:30 A.M. Action on Previous Minutes: A motion was made and seconded (Dowd /Jacobson) to approve the minutes of the May 8, 2002 meeting. Motion carried. Approve Vouchers for Payment: Grant and Dowd reviewed the vouchers at 8:30 A.M. A motion was made and seconded (Dowd /Grant) to approve the vouchers for payment. Motion carried. Review Fund Balances: Bond handed out and reviewed the May 15, 2002, fund balances, comparing them to the previous year. Review Highway Safety Minutes: Grant and Bond reviewed the May 23, 2002 Highway Department Safety Committee meeting. Bond reported that Brown had been in contact with the contractor concerning the odor in the Somerset Shop. It was concluded that the smell is from the glue in the insulation. Airing the shop out should correct the problem The welding shop has again requested a clean change of coveralls for every day, due to the fire hazard of welding in coveralls thatl� are greasy and /or oily. The Safety Committee noted that this is a union negotiated item that would need to be addressed in negotiations. The fuel truck as been inspected and passed. Because we only haul diesel to our own equipment, the fuel truck does not have to be inspected every year. Bond reviewed the preliminary agenda for the Annual Fall Safety Meeting to be held Wednesday October 9, 2002 at the Baldwin American Legion. A motion was made and seconded (Grant /Dowd) to approve the preliminary agenda with the addition of including Buck Malick, St. Croix County Board Chair, to the "Welcome ". Motion Carried. New items of concern that were discussed at the Safety Committee meeting included; the number of flaggers assigned to jobs, disposal of drug paraphernalia found by our employees, County wide bomb threat evacuation procedure, cell phone policies, mounting a broom to the front of a tractor with cab and the County's policy on employees responding to the scene of an accident. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 June 6, 2002 The incident rate for 2002 year to date was fourteen (14), compared to twelve (12) in 2001 and eleven (11) in 2000. Seminar Attendance and requests: Fedderly reviewed the itinerary for the 2002 Summer Highway Conference to be held in Janesville, Wisconsin on June 10 -12, 2002. Patrol Superintendent Update of Activities: Harer gave an overview of the projects our crews are working on. We have been repairing, cleaning and sealing bridge decks for the State along with several other specially funded projects. The construction portion of CTH "TT" is nearly complete. One round of mill /crush has been completed primarily in the Townships and Villages. There are 42 miles of roads scheduled to be seal coated this year. Because of hotmix demand, we will be alternating our chipsealing and paving projects throughout the summer. Review and Award Mid -mount Tractor Proposals: Brown reviewed the mid -mount tractor proposals received. A motion was made and seconded (King /Dowd) to purchase a SCAG STT61A -27KA from St. Croix Sports of River Falls Wisconsin for eight thousand one hundred eighty -six dollars ($8,186.00). Motion Carried. Announcements and Correspondence Fe( maintenance agreement (DMA) from WI 1 -94. A motion was made and seconded to sign the DMA on behalf on the asphaltic patching on I -94 in the Carried. iderly reviewed a discretionary DOT for asphaltic patching on (Grant /King) to allow Fedderly Transportation Committee for amount of $4,600.00. Motion Fedderly passed around a card from Gerald Larson's family. Fedderly reviewed the CHIP -D fund awards. St. Croix County was awarded One hundred Twenty thousand dollars ($120,000.00) for the CTH "U" project and two hundred four thousand dollars ($204,000.00) -t, for CHT "V" project. Somerset Shop Update: Fedderly distributed photos of the site work being done at the Somerset shop. The Village of Somerset has approved the rezoning with a conditional use permit. Machinery Management: Fedderly distributed and reviewed the 2002 machinery management list as updated and compared to budgeted expenses. Casey Pit Rezone update: Fedderly noted that the Casey pit rezoning request would be brought before the St. Croix County Board for approval on June 18, 2002. Review and Award Hotmix Proposals: A motion was made and seconded (Jacobson /Peterson) to award the Hotmix Proposal to Monarch Paving of Turtle Lake Wisconsin for Hotmix at $19.34 per ton picked up at the New Richmond plant. Motion Carried. 'ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 May 8, 2002 A motion was made and seconded (King /Dowd) to approve the Monarch Paving proposal for hauling on an as needed basis. Motion Carried. Review sale of Trees from Casey Property: Fedderly and Brown reviewed conditions, which must be met for trees to be purchased from the Casey property. A motion was made and seconded (Jacobson /King) to advertise the possible sale of trees from the Casey property and report to the Transportation Committee on the response from the public. Motion Carried. Engineering Update of Activities: Fedderly distributed an outline of engineering project activities and a map of project locations. It was noted that we are working on several projects in various townships in addition to work on the county trunk highway system. The project on CTH "TT" is 95% complete. Project plans are complete and we are currently working on securing right of way on the CTH "P" project, CTH "MM ", CTH "N" and CTH "I" from 132 Ave to 153 Ave. The engineering department is also engaged in reviewing and supervising consultants on several county trunk highway projects. Bi- annual bridge inspections are required on the 189 bridges in St. Croix County in 2002. Adjournment: A motion was made and seconded (Grant/ Jacobson) to adjourn at 11:54 A.M. Motion carried. f SECRETARY r{.