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HomeMy WebLinkAboutTransportation Committee 05-08-02R r t NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: May 8, 2002 TIME: 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ** TRANSPORTATION COMMITTEE REORGANIZATION: ** DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANCE REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE: UNFINISHED BUSINESS: Somerset Shop Update Machinery Management Committee Skid Steer Options Casey Pit Rezone Update NEW BUSINESS: Transportation Committee Reorganization Open And Review Hotmix Proposals (10:00 a.m.) Review and Award Road Oil Proposals Review CTH "MM" Right of Way Review CTH "N" Right of Way View Upcoming Projects ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E., R.L.S.; Highway Commissioner DATE: May 2, 2002 MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of May 8, 2002 The meeting was called to order by Vice -Chair Grant at 9:00 A.M. Roll call was taken with Grant, Jacobson, Peterson and Dowd in attendance. King arrived at 10:55 A.M. Staff members present for all or parts of the meeting include Daniel Fedderly, Jane Bond, Tim Ramberg, and Kevin Brown. Visitors for all or part of the meeting were Perry Atterholt of Monarch Paving. A motion was made and seconded (Dowd /Jacobson) to adopt the agenda as published. With ballot voting the Committee reorganized with the following results: Chairman - King; Vice - chairman - Grant; Secretary - Dowd. The June meeting was set for June 7, 2002 at 9:00 A.M. with King and Grant reviewing vendors at 8:30 A.M. Action on Previous Minutes: A motion was made and seconded (Dowd /Jacobson) to approve the minutes 'of the April 4, 2002 meeting. Motion carried. Approve Vouchers for Payment: Grant and Dowd reviewed the vouchers at 8:30 A.M. A motion was made and seconded (Grant /Dowd) to approve the vouchers for payment. Motion carried. Review Fund Balances: Bond handed out and reviewed the April 30, 2002, fund balances, comparing them to the previous year. Review Highway Safety Minutes: Grant reviewed the April 25, 2002 Highway Department Safety Committee meeting. Rick and Chris Colbeth reported to the safety committee on several sessions they attended at the National Council on Safety conference. Some issues that may effect the Highway Department were; cell phone usage policies and costs associated with workers compensation claims. Grant reported that the stop sign issue at the corner of Main and 3 rd streets in the Village of Hammond has been addressed. The Annual Fall Safety Meeting has been set for Wednesday October 9, 2002 at the Baldwin American Legion. Grant reported that a concern over a terrible smell at the Somerset Shop was discussed. Harer and Brown are to be notified the next time the odor is prominent and they will do further investigation. The welding shop has requested a clean change of coveralls for every day due to the fire hazard of welding in coveralls that are greasy and or oily. The Safety Committee noted that this is a union negotiated item that would need to be addressed in negotiations. Grant reported that the comments received on the MSHA training were not positive. Employees felt the instructor was not good at keeping on task. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 May 8, 2002 The incident rate for 2002 year to date was eleven (11) , compared to eleven (11) in 2001 and seven (7) in 2000. Seminar Attendance and requests: There were no seminar attendance requests at this time. Fedderly reviewed the dates for the Summer Highway Conference to be held in Janesville Wisconsin June 10 -12, 2002. He also reminded the Committee of the Spring 2002 District 6 WCHA meeting to be held in Clark County on May 10, 2002. Announcements and Correspondence Fedderly distributed a letter from Representative Kitty Rhodes to Governor McCallum encouraging Governor McCallum to appoint Daniel J. Fedderly to the Professional Engineer and Land Surveyor Examining Boards. Fedderly reviewed a letter to the TDA Board of Directors concerning the TDA Executive Director Position. A draft of the WCHA Administrative Coordinator position and contract was distributed by Fedderly for review by the Transportation Committee. Fedderly stated that this position would be voted on at the Summer Highway Conference. Fedderly reviewed correspondence from the Wis D.O.T regarding the bridge deck projects on CTH "B" and CTH "N ". Fedderly noted that in April bids were let for the 38 Street project in the Town of Somerset and the 100 Street project in the the Town of Star Prairie. Belisile Excavating was awarded both contracts. The Highway Department did the design and engineering for the projects and will administer the contracts. Fedderly reviewed correspondence from Wis D.O.T. committing $25,000.00 in safety money to the City of Hudson CTH "UU" /Carmichael Road signal improvement project. These funds could be paid to the City of Hudson upon completion of the project at that location after approval by Wis D.O.T.and the Transportation Committee. With great regret, Fedderly informed the Transportation Committee that Gerald Larson passed away earlier this morning. Open and Review Hotmix Proposals: Proposals for hotmix were opened and reviewed. No action was taken at this time. Somerset Shop Update: Fedderly informed the committee that the CSM has been completed and sent to the Somerset Village Board. Because St. Croix County holds the title of the property, the title transfer will have to be signed by the County Board Chairman King joined the committee at 10:55 a.m. Brown and Fedderly reviewed the agreement with the Village of Somerset to provide screening at the new shop. Brown and grant met with several tree movers to discuss moving trees from other land that we own to create a screening around the building. After .N ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 May 8, 2002 reviewing the proposals, A motion was made and seconded (Grant /Jacobson) to have 2 rows of trees transplanted to the south and west sides of the building by Dave Dalton of New Richmond Wisconsin in the amount of Sixty -five Dollars per tree ($65.00) Motion Carried. The Committee discussed the possibility selling trees off the Casey site. This will be on the next agenda for discussion. Machinery Management Discussions: Ramberg distributed and reviewed the 2002 machinery management list. Skid Steer Options: Fedderly discussed with the Committee an option of upgrading our two (2) existing skid steers. A motion was made and seconded (Dowd /Grant) to upgrade our two (2) existing Bobcat Skid Steers with Tri -State of Eau Claire Wisconsin in the amount of forty -one Thousand Nine Hundred Forty -seven dollars ($41,947.00). Motion Carried. Casey Pit Rezone Update: Fedderly noted that the rezoning of the 3.99 acres is in the works. The Transportation Committee gave Fedderly permission to negotiate with Casey on a cash settlement amount to finalize the deal. Review and Award Road Oil Proposals: Ramberg reviewed the road oil proposals received. A motion was made and seconded (King /Dowd) to award the 2002 -road oil contract to two (2) vendors. Marathon Ashland Company of St Paul Park, Minnesota for CRS -2 (seal coat oil) for $.80 per gallon applied or $.72 per gallon picked up and RS -2 (AMZ oil) for $.72 per gallon picked up. Koch Materials Company of Steven's Point Wisconsin for PG (hotmix oil) at $176.68 per ton and SC (coldmix) oil for $.8784 per gallon. Motion carried. Review CTH "MM" Right of Way: Fedderly reviewed the right of way requirements for the CTH "MM" project. A motion was made and seconded (King /Dowd) to allow Fedderly to offer Phil Feyereisen Thirty- Thousand dollars ($30,000.00) plus the installation of four (4) driveways in payment for approximately two (2) acres of right of way. Motion Carried. Review CTH "N" Right of Way: requirements for the CTH "N" determining an equitable price made and seconded (Grant /Jacc thousand dollars ($12,000.00) Carried. Fedderly project for land )bson) to per acre reviewed the right of way along with a sales study in that area. A motion was set the price of twelve for right of way. Motion Adjournment: A motion was made and seconded (Jacobson /Dowd) to adjourn at 11:54 A.M. Motion carried. SECRETAR r