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Home My WebLink AboutTransportation Committee 01-09-029 NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: January 9, 2002 TIME: 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOU$ MINUTES: APPROVE VOUCHERS iOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANC$ REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE: UNFINISHED BUSINESS: Somerset Shop Annexation Update Machinery Management Committee NEW BUSINESS: Review WisDOT RMA Contracts Review CTH "I" Design Alternatives (Ayres Associates) Review and Award Single Axle Truck Proposals Review and Award Tandem Axle Truck Proposals Review and Award Paving Truck Proposals ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E., R.L.S.; Highway Commissioner DATE: January 3, 2002 MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of January 9, 2002 The meeting was called to order by Chairman King at 9:00 A.M. Roll call was taken with Dowd, Grant, Jacobson, Larson and King in attendance. Staff members present for all or part of the meeting include Daniel Fedderly, Jane Bond, Tim Ramberg, Kevin Brown, and Jeff Durkee. Others present were Bruce Ommen and Hillary Isenbrands of Ayres Associates. A motion was made and seconded (Jacobson /Larson) to adopt the agenda as published. The February 2002 meeting was set for February 7, 2002 at 9:00 A.M. with Grant and King reviewing vendors at 8:30 A.M. Action on Previous Minutes: A motion was made and seconded (Larson /Dowd) to approve the minutes of the December 4, 2001 meeting. Motion carried. Approve Vouchers for Payment: Larson and King reviewed the vouchers at 8:30 A.M. A motion was made and seconded (King /Larson) to approve the vouchers for payment. Motion carried. Review Fund Balances: Bond handed out and reviewed the December 30, 2001 fund balances, comparing them to the previous year. Review Highway Safety Minutes: Grant and Bond reviewed the December 20, 2001 Highway Department Safety Committee meeting. Bond reported that the Safety Committee received positive feedback from the employees regarding the changes in procedures for our drug and alcohol testing. Bond stated that a copy of the "Safety Award Program" was distributed to all employees the last week in December with an implementation of January 1, 2002. Future years will run from October 1 st to October l Bond asked the Committee if the Safety Award Program was open to all employees or limited to Union employees. King requested a recommendation from the Safety Committee on who should be included. On behalf of the Safety Committee, Bond asked the Transportation Committee if they felt the Safety Roadeo was something the Safety Committee should pursue setting up in conjunction with the Annual Fall Safety seminar. The Transportation Committee felt the Safety Committee should begin planning for the Safety Roadeo for the fall of 2002. Bond shared the concern over east and west bound traffic not stopping at the stop signs at the intersection of Main and 3rd streets in the Village of Hammond. Grant requested a Village police officer patrol the area between 5:30 and 6:30 a.m. and that an additional stop sign be placed in the north corner of 3rd Street. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2• January 9, 2002 Seminar Attendance Requests: A motion was made and seconded (Grant /King) to send 5 -6 employees to the "Work Zone Traffic Control" seminar offered by Transportation Information Center on January 29, 2002 in Eau Claire Wisconsin for the cost of $35.00 per participant. Motion Carried. A motion was made and seconded (Larson /Dowd) to send 7 -8 employees to the "Highway Safety" seminar offered by Transportation Information Center on February 13, 2002 in Eau Claire Wisconsin for the cost of $35.00 per participant. Motion Carried. A motion was made and seconded (Jacobson /Larson) to send 3 employees to the "Culvert Inspection and Rehabilitation" seminar offered by UW Madison on February 19 -21, 2002 in Madison Wisconsin for the cost of $265.00 per participant after scholarship. Original costs were $795.00 per person prior to Fedderly obtaining the scholarships for our employees. Motion Carried. Announcements and Correspondence Fedderly passed out a copy of a letter from Governor McCallum to President Bush requesting federal intervention on the Stillwater bridge project. Fedderly stated that he and King would be attending the Stanton Town board meeting Thursday January 10 in regards to the rezoning of the Casey property. Review CTH "I" Design Alternatives: Hillary Isenbrands and Bruce Ommen of Ayres Associates gave a presentation of design alternatives of the CTH "I" project south 1 mile from 210 Avenue in Town of Somerset. Isenbrands reviewed the existing roadway and presented various options and their projected costs. The Transportation Committee will consider options at their next meeting after viewing the site. Somerset Shop Update: Fedderly stated that the annexation petition and applicable fees have been sent to the State of Wisconsin and the Village of Somerset. Review WisDOT 2002 (RMA) Routine Maintenance Agreements: Fedderly reviewed the WisDOT 2002 RMA for routine state and interstate maintenance to be done by the Highway Department for the calendar year 2002 at an estimated cost of $1,624,400.00. The 2002 RMA includes language that may alleviate counties of liability in the event the State decides to refrain from proceeding with maintenance work requested by the Counties. The Committee noted that the amount provided in the RMA does not adequately match the level of service needed. A motion was made and seconded (Jacobson /King) to approve and authorize Fedderly to sign the WisDOT RMA for year 2002 with a letter noting the funding inadequacies. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 January 9, 2002 Review WisDOT (AUP) Agreements: Fedderly reviewed a WisDOT AUP for pavement repair on CTH "MM" from CTH "F" to River Falls Road to be done by the Highway Department at a cost of approximately $299,089.42. A motion was made and seconded (Grant /Larson) to approve and authorize Fedderly to sign the WisDOT AUP for $299,089.42. Motion carried. Review WisDOT State /Municipal Agreement: Fedderly reviewed a WisDOT agreement for the realignment of CTH "U" and USH 12 at a cost of approximately $639,000.00. A motion was made and seconded (Jacobson /Larson) to approve and authorize Fedderly to sign the WisDOT State /Municipal Agreement for $639,000.00 county share of the 1.3 million dollar project. Motion carried. Review and Award Paving Truck Proposals: Brown and Ramberg reviewed the paving truck proposals received. A motion was made and seconded (Larson /King) to purchase one new Ford F- 450 -XL, from Boyer Sterling Trucks of Minneapolis Minnesota for a total price of $34,540.00, which was the lowest proposal, that met specifications. Motion carried with Grant opposed. Review and Award Single Axle Truck Proposals: Brown and Ramberg reviewed the proposals received for three (3) single axle trucks. A motion was made and seconded (Jacobson /Larson) to purchase three (3) single axle Sterling L -8511 trucks, from Boyer Sterling Trucks of Minneapolis Minnesota for a total price of $159,006.00 which was lowest proposal and met all specifications. Motion carried. Review and Award Tandem Axle Haul Truck Proposals: Brown and Ramberg reviewed the proposals received for two (2) tandem axle trucks. A motion was made and seconded (Dowd /King) to purchase two (2) tandem axle Sterling LT -9513 trucks, from Lakeland Truck Center of South Saint Paul, Minnesota for a total price of $133,648.00 which was the lowest proposal and met all specifications. Motion carried. Machinery Management Discussions: Fedderly noted that there has been discussion on the feasibility of upgrading our Cat loader #274 for a new Cat loader that will better meet our needs and discussion on updating our current paver as this item was not prioritized for any update last year. Action tabled until the February 2002 meeting. Adjournment: A motion was made and seconded (Jacobson /Larson) to adjourn at 11:52 A.M. Motion carried. CLL a - - 4� SECRETARY