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HomeMy WebLinkAboutTransportation Committee 12-04-02NOTICE OF COMMITTEE MEETING (Amended) TO: Clarence W. Malick, Chairman St. Croix;County Board of Supervisors FROM: Transportaftion Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: December 4, 2002 TIME: 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA;: DATE OF NEXT MEETING: ACTION ON PREVIOUS APPROVE VOUCHERS FoR PAYMENT: REVIEW FUND BALANCtS: REVIEW HIGHWAY SAFOTY MINUTES: SEMINAR ATTENDANCEIREQUESTS: ANNOUNCEMENTS & CORRESPONDENCE: UNFINISHED BUSINESS: Machinery Management 2003 Status NEW BUSINESS: Review WisDOT (DMA) Discretionary Maintenance Agreements Review WisDOT (RMA)i Routine Maintenance Agreement 2003 Review Proposed 2003 Projects Review and Discuss Proposed 2003 Carmichael (CTH "A ") Extension Resolution Appointing New County Surveyor Highway Commissioner Vacancy Update Patrol Superintendent Update of Activities Consideration of Ma8ter Consultant Contract for 2003 ANY OTHER BUSINESS {AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E., R.L.S.; Highway Commissioner DATE: November 20, 2002 MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of December 4, 2002 The meeting was called to order by Chairman King at 9:00 A.M. Roll call was taken with King, Grant, Jacobson, and Peterson in attendance. Dowd was absent and excused. Staff members present for all or parts of the meeting include Daniel Fedderly, Jane Bond, Tim Ramberg and Kevin Brown. Also in attendance was Clarence (Buck) Malick, St. Croix County Board Chair. A motion was made and seconded (Grant /Jacobson) to adopt the agenda as published. The January meeting was set for January 8, 2003 at 9:00 A.M. with King and Dowd reviewing vendors at 8:30 A.M. Action on Previous Minutes: A motion was made and seconded (Peterson /King) to approve the minutes of the November 8, 2002 and November 26, 2002 meetings. Motion carried. Approve Vouchers for Payment: King and Peterson reviewed the vouchers at 8:30 A.M. A motion was made and seconded (King /Peterson) to approve the vouchers for payment. Motion carried. Review Fund Balances: Bond handed out and reviewed the November 15, 2002, fund balances, comparing them to the previous year. Review Highway Safety Minutes: Grant and Bond reviewed the November 21, 2002 Highway Department Safety Committee meeting. The Safety Committee reviewed a list of unsafe actions /conditions to be used by all employees as a guideline. Bond noted that a subcommittee was formed to plan the 2003 Safety Roadeo. The members include Dawn Budrow, Doug Doornink, Dave Becker and Rick Colbeth. Bond and Grant reviewed the list of concerns from employees. Concern over the safety of employees plowing I -94 for long periods of time was discussed. Harer stated that the State recommends that a driver not work more than an 18 hour shift. Harer stated that he is always in contact with his employees, and a relief driver is put on whenever the regular driver needs. Harer also stated that no employee is asked to work beyond his or her capabilities. Harer and the Safety Committee commended the beat men for their dedication and hard work. Bond had reported that there was one incident since the last meeting. There have been 24 incidents reported year to date, compared to 35 in 2001 and 39 in 2000. Seminar Attendance and requests: There were no new seminar attendance requests at this time. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 December 4, 2002 Announcements and Correspondence Fedderly shared a thank you from Julie Fedderly and himself for remembering them at the time of the loss of Julie's father. Patrol Superintendent's Update of Activities: Harer reviewed the status of current projects. The CTH "P" project has been opened and the mat will be laid in spring of 2003. We have also been working several Federal Dam projects for the NRCS. We have completed four of the five dams. The final dam will be completed in the spring. Other projects the crews have been working on include; path stabilization at Willow River State Park, chip sealing and paving in the townships, and preparing for the winter season. Harer stated that he had recently met with the WisDOT regarding the 2003 Routine Maintenance Agreement (RMA) He stated that an additional beat would be added in the Somerset area to accommodate the increase in traffic and lane miles. The 2003 RMA is about 5% more than 2002. Harer noted that we are working with three fewer employees, two vacant positions and one employee off on medical leave. We should look at filling the two vacancies in early spring. Review WisDOT (RMA) Routine Maintenance Agreement 2003: A motion was made and seconded (Jacobson /Grant) to approve and authorize Ramberg to sign the WisDOT RMA for year 2003 with a letter noting funding issues. Motion carried. Review WisDOT (DMA) Discretionary Maintenance Agreement 2003: Ramberg noted that DMAs generally are presented in February through April each year. The agreements will be presented upon receipt. Review Proposed 2003 Projects: Fedderly gave an overview of projects ready and slated for the 2003 construction season. Projects reviewed included sections of CTH "MM "; CTH "N "; CTH "V" that tie into the Hwy 35/64 corridor; as well as two sections of CTH "I ". Review and Discuss Proposed 2003 Carmichael (CTH "A ") Extension: Fedderly updated the Transportation Committee on the status of the proposed Carmichael extension. He stated that Sienna Corporation would be extending Carmichael Road through their development. There will be approximately a 1300 foot stretch from the end of the development to CTH "A ". A joint agreement with the Town of Hudson has been made to equally split the cost of the extension. Resolution Appointing New County Surveyor: The committee discussed the county surveyor position. Chair King stated that a joint meeting will be held with Planning, Zoning and Parks to discuss this position. No action was taken. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 r December 4, 2002 Machinery Management: Ramberg gave the Committee an update on the 2002 machinery management purchases. The last three trucks are being assembled and the building roof repairs are completed. Ramberg stated that the Machinery Management committee is looking at grader options and is working on writing up specifications for one haul truck, a moving truck and three maintenance trucks. The Transportation Committee commented on the importance of filling the Maintenance and Purchasing Supervisor position as soon as possible. A motion was made and seconded (Jacobson /Grant) to work with the Personnel Department to proceed with advertising for applications for the Maintenance and Purchasing Supervisor position. Motion Carried. Consideration of Master Consultant Contract for 2003: Ramberg commented that all Highway Department consulting is done on a contractual basis. He stated that the Highway Department would continue this practice in the best interest of St. Croix County Highway Department, as in the past, respecting the budgets in place. The discussion continued noting that the Highway Departments intent is to continue obtaining the best services at the least cost. Review Progress Regarding Highway Commissioner Vacancy: The County Board unanimously approved Ramberg's appointment as St. Croix County Highway Commissioner. He will take over the Commissioner's duties immediately. Fedderly and Ramberg are to work out transitional details, which will be reviewed at the January 2003 Transportation Committee meeting. Adjournment: A motion was made and seconded (Peterson /Grant) to adjourn at 11:14 A.M. Motion carried. ----------------------------- SECRETARY