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AMENDED
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Tom Dorsey, Chairman
St. Croix County Board
FROM: Nancy Bieraugel, Chair
COMMITTEE TITLE: Administration Committee
DATE: Tuesday, July 3, 2001
TIME: 9:00 A.M.
LOCATION: Government Center
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: August 7, 2001
ACTION OF PREVIOUS MINUTES
UNFINISHED BUSINESS:
1. Rules and By -Laws
2. Statewide Legislative Issues
3. Redistricting
4. Committee Structure
5. Establishment of Policy for Internal Operations
NEW BUSINESS:
1. Board of Adjustment Organization /Resolution
*2. Meal Reimbursement for Legislative Breakfast
* *3. Veteran Service Office Budget - Capital Outlay
ANNOUNCEMENTS & CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(Agenda not necessarily presented in this order)
SUBMITTED BY: Nancy Bieraugel
DATE:
COPIES TO: County Board Office
County Clerk
News Media /Notice Board
Committee Members
Tom Dorsey,
Greg Timmerman and Lorin Sather
*ADDITIONS /CHANGES /CORRECTIONS
ADMINISTRATION COMMITTEE
July 3, 2001
Meeting called to order by Chair Bieraugel at 9:00 a.m.
Members present: Nancy Bieraugel, Tom O'Connell, Daryl Standafer
and Gerald Peterson. Linda Luckey, absent and excused.
Others present: County Board Chair Tom Dorsey, Administrative
Coordinator Chuck Whiting, Corporation Counsel Greg Timmerman,
County Clerk Sue Nelson (recording secretary), Supervisors Julie
Speer and Jack Dowd, Rod Eslinger from Zoning Dept. and Veterans'
Service Officer Lorin Sather.
Motion by O'Connell, 2 nd by Standafer to adopt the agenda.
Carried. Motion by O'Connell, 2 nd by Bieraugel to approve the
June 5 th minutes. Carried.
Date of next meeting: Motion by Peterson, 2 nd by O'Connell to
change the next meeting to August 1 Carried. Standafer has a
conflict with this date.
Rules and By -Laws: Sue Nelson checked with WITC and was given
the name of Brenda LaValley to contact for an in service seminar
on writing minutes. Ms. LaValley charges $25 per hour and funds
from the Other Professional Services account could be used.
Motion by Peterson, 2 nd by O'Connell that Nelson arrange for an in
service for recording and committee secretaries in August.
Carried. Timmerman was also asked to monitor the class. The
proper way to correct minutes will be included in the training.
The practice of placing unofficial minutes on the Internet has
been stopped. Timmerman advised the public has the right to
receive unofficial minutes if requested. He did not have the
resolutions written to amend the Rules and By Laws regarding
sending unofficial minutes. Committee is recommending minutes
not be sent until they are officially approved by the committees.
Supr. Speer said she had checked all committee minutes for the
past year and found very few serious errors.
Board of Adjustment Organization: Chair Bieraugel explained
Chair of the Board Adjustment Julie Speer asked this committee to
address the issue of the three year term for Board members. The
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WI Statutes require a three year term and if a Supervisor chooses
not to run or is defeated, he /she cannot serve the three year
term. If he /she becomes a citizen member, then the Board
membership requirement of three Supervisors and two citizen
members is not met.
Timmerman proposed leaving the Rules and By -Laws wording as is
but add a Corporation Counsel Interpretive Note that included
allowing the former Supervisor to serve the remainder of his /her
term.
Standafer said the Board's Rules and By -Laws call it a vacancy to
be filled by the Chair and the Board's rule calls for three
Supervisors and two citizen members at all times. He did not
believe it was mandatory a three year term be served. Timmerman
agreed.
Supr. Speer indicated she and Zoning Administrator Steve Fisher
are concerned about the possibility of not having a quorum for a
Board of Adjustment meeting at some point in time. The Statutes
allow for alternates and Speer suggested two be appointed. Only
three present Board members are eligible because they cannot
serve on Land & Water, Zoning or Ag. and Extension Committees and
must live in a Township.
Zoning Specialist Rod Eslinger attended a training session in Eau
Claire at which it was suggested alternates be appointed and be
present at all meetings. Mileage and per diem would have to be
paid to the alternates.
Board Chair Dorsey did not think alternates were necessary.
Committee reviewed the request and reached a consensus of no
change in the Board of Adjustment structure.
Veterans' Service Capital Outlay: Lorin Sather presented his five
year capital outlay plan. Included for 2002 were granite benches
for $1200, cell phone -$500 and Fax machine -$600. Motion by
Bieraugel, 2 nd by O'Connell to approve these items for the
Veteran's Service capital outlay plan. Carried.
Statewide Legislative Issues: Whiting reported the Senate and
Assembly have finished their budgets and further debate will be
done in conference committes. The State budget settlement is not
expected soon. At a recent Coordinators meeting, they took the
position of opposing the Republican budget.
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O'Connell said the proposed State budget uses ITG monies
designated for nursing homes to balance the budget. We should
let our Legislators know our opposition to that. Finance
Committee will address this issue.
Whiting said if the State does not approve more dollars, the
County will have to increase their property tax levy.
The Stillwater Bridge issue is not dead but the problem now is
the $15 million needed to mitigate the existing bridge which is
not in the Federal budget nor the State of Wisconsin budget.
Redistricting: Bieraugel said the committee met on June 29 and
County Planner Ellen Denzer received a response for all
municipalities regarding the resolution needed for ward plans.
City of Hudson is still working on the ward plan in regard to
allowing room for growth in some aldermanic districts.
Committee Structure: O'Connell suggested Administration hold a
special meeting and go through each committee to see if the
structure should be changed or left as is. Standafer said the
Board did not change in size so there is not the incentive to
restructure committees.
Bieraugel asked Committee members to recommend ideas for an
agenda to discuss committees and departments such as a temporary
budget committee to develop the budget. Peterson suggested a
three member negotiating team to do negotiating and contracts and
then disband. Other items could be discussion on vacancy in a
charmanship and an Executive Committee.
Policy for Internal Operations: Whiting has not had time to work
on this project. Bieraugel said to leave this off future agendas
until further notice.
Legislative Breakfast Payment: Payment for in- county meals is
not allowed by County policy. Bieraugel will have the wording
"Dutch Treat" on the next invitation to the breakfast.
Motion to adjourn by O'Connell. Meeting adjourned at 11:13 a.m.
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