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HomeMy WebLinkAboutEmergency Management and Communications 11-28-01AMENDED AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairman St. Croix County Board FROM: Chuck Mehls, Chairman COMMITTEE TITLE: Emergency Management /Emergency Communications DATE OF MEETING: Wednesday, November 28, 2001 TIME: 1:30 p.m. LOCATION: Star Prairie Village Hall CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS 1. Update on Red Cross Shelters in St. Croix County 2. Employee ID Badges for County Government Staff 3. RACES Transmitter 4. Twin Cities Evacuation Potential NEW BUSINESS 5. Vehicle Towing Policy 6. WCA Seminar "Homeland Security" 7. Star Prairie Emergency Operation Plan 8. Director's Report - Emergency Communications 9. Director's Report - Emergency Management 10. Emergency Management Bills - October 11. Communications Bills - October 12. Closed Session under Section 19.85 (1) (c) for consideration of employment, promotion, compensation or performance evaluation of a public employee ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: 11/26/01 Copies to: County Board Office Committee Members County Clerk News Media /Notice Board MINUTES Emergency Management /Communications Committee November 28, 2001 PRESENT: Chuck Mehls, Art Jacobson, John Mortensen — County Board; Jack Colvard — Emergency Management; Gary Kollman — Emergency Communications; Jim VanderWyst — New Richmond Fire Chief, Ron Volkert — Sheriff's Department; Roger Larson — President, Village of Star Prairie. EXCUSED: Denise Bjerstedt, Tom Dorsey — County Board; Dick Trende — Hudson Police Chief, Jeff Rixman — River Falls Ambulance. Chairman Mehls called the meeting to order at 1:30 p.m. 12. Closed Session under Section 19.85 (1)(c) for consideration of performance evaluation of public employees Jacobson/Mortensen MOTION to go into closed session under Section 19.85 (1)(c) for performance evaluation of public employees. At 2:28 p.m. Mortensen/Mehls MOTION to come out of closed session after performance evaluation of Jack Colvard — Emergency Management Director and Gary Kollman — Emergency Communications Director was completed. The Agenda was adopted on a Jacobson/Mortensen MOTION. After review, minutes from the October 31, 2001 Emergency Management/Communications Meeting were approved on a Mortensen/Jacoson MOTION. DATE OF NEXT MEETING: Wednesday, December 12, 2001 at 9:00 a.m. in Deer Park at the Village Hall. UNFINISHED BUSINESS: 1. Update on Red Cross Shelters The master list of shelters in the county has been updated, including the contact personnel's telephone numbers. Colvard distributed the updated list to all municipalities to include with their emergency plans. He will work with the Red Cross to add a few more to the list. 2. Employee ID Badges Kollman stated that he and Colvard are members of the Safety and Security Committee and ID badges was brought up at their last meeting. Dave Best, who is also on the Committee, was going to check on multiple use badges and bring the information to the next committee meeting. 3. RACES Transmitter Kollman reported that he had worked with our Corporation Counsel and Mr. Al Murray to arrive at contract language acceptable to both sides. A letter of agreement has been signed by Kollman and Mr. Murray. Mr. Murray is now officially responsible for the operation of our RACES Transmitter. Kollman was directed to send a letter to Mr. Murray asking him to update the RACES roster for St. Croix County. 4. Twin Cities Evacuation Potential Colvard made inquiries with metropolitan emergency management directors, and there are no organized plans specifically identifying the evacuation of the Twin Cities except for a possible Prairie Island Nuclear Power Plant emergency. NEW BUSINESS: 5. Vehicle Towing Policy Kollman reported that since he has been here he has fielded requests from towing companies within the County. They are apparently looking to him to regulate their industry for them. He cited that one call involved a request for a procedure, wherein, if a tow company was able to tow more than one car from an accident scene, the tow company should be asked to take them all instead of calling separate companies for each vehicle. Kollman advised the calling party that he should work with the other companies on this issue and get back to him. A second call involved a tow company which complained about another company, which he did not believe, was licensed or insured and wanted Kollman to have him arrested whenever he showed up at an accident scene. Kollman referred this to the Sheriff's Department. Lastly, Kollman received a complaint from a tow company that they could not get motor vehicle registration information from our dispatcher and was told to contact the Sheriff's Department. Kollman advised that technically the dispatcher was correct and that it is a violation of the TIME System rules for us to provide such information to anyone other than Law Enforcement. Since the communications center accesses the Time System under the Sheriff's authority, Kollman referred this to the Sheriff. Kollman asked that someone take the lead in these matters and although he would be glad to assist, some of these things are out of his area of control. It was decided by the Committee that Kollman should send a letter to the tow companies asking them to form a group to address their own problems and concerns and then bring them forward. Supervisor Mehls agreed to bring the rest of the items to the Public Protection Committee. 6. WCA Seminar — "Homeland Security" Colvard informed the Committee about the seminar and that he and Chuck Mehls are planning on attending it on December 17` at Eau Claire. Also, as a cost saving, he submitted Chuck Whiting and Dawn Budrow on the voucher for the seminar. He also asked if any other committee members were interested in attending. 7. Star Prairie Emergency Operations Plan The Committee was pleased that Star Prairie developed a plan for their community and both Colvard and the Committee assured Roger Larson, Village President, that the County would support them in the event of any kind of an emergency affecting the community. Larson said that the Village would like to do an internal exercise to test their plan and eventually would like to participate in a county exercise. 8. Director's Report — Emergency Communications Kollman reported that the transmission problem with the old Communications Van was simply worn linkage that was adjusted at no cost to the County. The van was sold for $1,501.00 to the highest bidder. Kollman expressed continued concern over the compensation for the new Staff Supervisor position. He met with his staff and outlined the position and its compensation. It is his hope that he can hire from within the department from a pool of his best people. Some of his best people have come forward saying that they were not interested, citing very little difference in gross pay. Kollman was directed to continue working with Personnel to improve this. Kollman reported that the $5oo membership fee for participation in the Minnesota Cooperative Purchasing Venture might have to be approved by Finance. Kollman was directed to continue to pursue this and try to get it done prior to December 18, 2001. 9. Director's Report — Emergency Management Colvard distributed rosters showing the classes that have been presented to emergency service agencies in the county, and those classes that still have to be presented. Classes that have been presented total $3,692.90, all of which has been 100% reimbursed by the state. So far, an allocation of $4,946.40 has been awarded for classes, which are scheduled for presentation in future months. Colvard informed the Committee that checks totaling approximately $116,000 have been received and distributed to the municipalities that were affected by the flooding and storms this past spring. Also, the Parks Department has received approval for reimbursement of approximately $25,000 for damages incurred at the park on the St. Croix River. Colvard informed the Committee that his secretary, Carrie Peterson, has quit in order to take another position as a contracted employee with a bank in New Richmond. Personnel, has posted the position and will be advertising the position if no union employees post into it. 10. Emergency Management Bills - October Bills were approved on a Mortensen /Jacobson MOTION. 11. Emergency Communications Bills —October Bills were approved on a VanderWyst/ Mortensen MOTION. Future Agenda Items Adjournment: The meeting was adjourned at 4:30p.m. on a Jacobson/Mortensen MOTION. R ectfully sub itted, Jack Colvard, Recording Secretary