HomeMy WebLinkAboutEmergency Management and Communications 12-12-01AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Thomas Dorsey, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chairman
COMMITTEE TITLE: Emergency Management /Emergency Communications
DATE OF MEETING: Wednesday, December 12, 2001
TIME: 9:00 a.m.
LOCATION: Deer Park Village Hall
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING OPEN
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS
1. End -of -year Red Cross Shelter update for St. Croix County
2. Fuel Tank Maintenance, Baldwin Ag. Center
3. Filling of Staff Supervisor Position
NEW BUSINESS
4. Inventory and Status Update of Disaster Trailers
5. Review of Emergency Communications Budget Balances
6. Review of Emergency Management Budget Balances
7. Director's Report - Emergency Communications
8. Director's Report - Emergency Management
9. Emergency Management Bills - November
10. Emergency Communications Bills - November
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718
Gary Kollman Emergency Communications — Phone #386 -4705
DATE: 11/26/01
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
MINUTES - OFFICIAL
Emergency Management/Communications Committee
December 12, 2001
PRESENT: Chuck Mehls, Art Jacobson, John Mortensen — County Board; Jack Colvard — Emergency Management;
Gary Kollman — Emergency Communications; Elden Spencer — President, Roland Thompson Clerk/Treasurer - Village of
Deer Park; Dave Best — Maintenance.
EXCUSED: Denise Bjerstedt, Tom Dorsey — County Board; Dick Trende — Hudson Police Chief, Jim VanderWyst —
New Richmond Fire Chief, Jeff Rixman — River Falls Ambulance; Ron Volkert — Sheriff's Department.
Chairman Mehls called the meeting to order at 9:07 a.m.
The Agenda was adopted on a Mortensen/Jacobson MOTION.
After review, minutes from the November 28, 2001 Emergency Management/Communications Meeting were approved on
a Mortensen/Jacoson MOTION.
DATE OF NEXT MEETING: Thursday, January 17, 2002 at 1:00 p.m. in Hudson at the Emergency Management Office.
UNFINISHED BUSINESS:
1. End -of -Year Status Update on Red Cross Shelters
Colvard informed the Committee that he had contacted the Red Cross and relayed the Committee's desire to have this
inventory completed as soon as possible. Roster of available Red Cross personnel was discussed.
2. Fuel Tank Maintenance, Baldwin At. Center
Dave Best reported on problems that maintenance has experienced in trying to get the fuel tank properly installed at
the AG. Building. Maintenance has contacted another company to solve the necessary installation problems. The
anticipated time frame is the middle to late January before this can be accomplished. The entire cost for developing a
plan and making the corrections is under $1,000.00. Dave also identified several options that he presented to the
Safety and Security Committee concerning identification badges for county employees.
3. Filling of Staff Supervisor Position
Kollman informed the Committee that he met with Personnel Director, Deb Kathan, about the position. He identified
three ways to fill the position; from within the department, advertise within the County, and have an open
advertisement including going outside the County. He would like the Committee to identify which option he should
use. After discussion, the Committee directed him to hire from within the department on a Jacobson/Mortensen
MOTION.
NEW BUSINESS:
4. Inventory and Status Update of Disaster Trailers
Mehls discussed an exercise, in Woodville, that involved the usage of equipment that the trailers have available. This
was a follow up to a previous exercise to determine the adequacy of the trailers.
5. Review of Emergency Communication's Budget Balances
Kollman reviewed the current balances of accounts in his budget with the Committee. No action taken at this time.
6. Review of Emergency Management's Budget Balances
Colvard reviewed the current budget balances with the Committee. No action taken at this time.
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7. Director's Report — Emergency Communications
Kollman reported that the Finance Committee has agreed to pay the $500 membership fee to join the Minnesota
Cooperative Purchasing Venture (CPV) and that as soon as the paper work went through he will purchase the portable
radios off of one of their contracts. He reported: that he has sent a letter to Al Murray along with the current RACES
roster and has asked him to update it; the Communications Van has been stored at its new inside facility; that he has
worked with Personnel on the new Telecommunicator Testing process and that it would include a written test, typing
test, oral interview and a hearing test.
Kollman advised that he was calling a meeting of the Tow Operators within the County for January 22, 2002 in order
to resolve some of their issues.
8. Director's Report — Emergency Management
Colvard invited the President and Clerk of the Village of Deer Park to attend this meeting in order to discuss the
development of the Village's Emergency Operation Plan. Discussion followed concerning questions from the Village
about the inclusion of various proclamations and warning siren activation verbiage. He will forward sample copies of
various proclamations to include in their plan.
Colvard gave the Committee copies of the Safety and Security Committee minutes to show what has been addressed
concerning identification badges for county employees.
He informed the Committee that interviews for the secretary position were scheduled for 1:00 p.m. on the 12/12/01,
following the Committee Meeting. Also, he attended an Interactive Television class on Bioterrorism, on Friday,
12/07/01, presented by the Department of Justice, at WITC in New Richmond, and he completed a National Fire
Academy independent study class on Terrorism.
Eau Claire County has requested copies of our nursing home plans and mutual aid agreement and other materials
concerning nursing home planning. We appear to be the forerunner in this area.
In cooperation with Public Health, he participated in an Influenza Pandemic meeting with hospital and health clinic
staff at a meeting on 12/04/01 at WITC.
Currently he is working with Jerry Southworth, Law Enforcement Coordinator for WITC, in bringing in a 3 day
Critical Incident Management class for law enforcement personnel. The class is scheduled to be presented on
February 12 — 14, 2002 at the Government Center. The cost for the course is approximately $3,500.00, of which, is
100% refundable by the state.
9. Emergency Management Bills - November
Bills were approved on a Mortensen/Jacobson MOTION.
10. Emergency Communications Bills — November
Bills were approved on a Jacobson/Mortensen MOTION.
Future Agenda Items
Adjournment:
The meeting was adjourned at 11:00 a.m. on a Mortensen/Jacobson MOTION.
Respectfully submitted,
Jack Colvard, Recording Secretary