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HomeMy WebLinkAboutEmergency Management and Communications 03-21-01 Ix C ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairman St. Croix County Board FROM: Charles P. Mehls, Chairman COMMITTEE TITLE: Emergency Management /Communications Committee DATE OF MEETING: Wednesday March 21, 2001 TIME: 9:00 A. M. LOCATION: GOVERNMENT CENTER Community Room 1101 CARMIC14AEL ROAD Lower Level HUDSON, WISCONSIN 54016 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING - OPEN ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS Radio Systems Equipment and Maintenance NEW BUSINESS 1. New Emergency Communications Director 2. Discussion of Communications" Center staff reorganization and positions 3. Report on Polk County Emergency Communications Center 4. Director's Report 5. Bills for February - Emergency Communications Center 6. Bills for February - Emergency Management EMERGENCY SERVICE REPRESENTATIVES REPORTS /QUESTIONS AND CONCERNS EMS Issues: Fire Issues: Law Enforcement Issues: ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management PHONE #386. 471814719 For Chuck Mehls, Committee Chairman DATE: March 7, 2001 Copies to: County Board Office Committee Members County Clerk News Media /Notice Board X aye F ICI 1 4 , MINUTES Emergency Management/ Communications Committee March 21, 2001 PRESENT: Chuck Mehls, Tom Dorsey, Art Jacobson, Denise Bjerstedt, John Mortensen - County Board; Jack Colvard, Mary Souter - Emergency Management; Steve Bahneman - Emergency Communications, Jeff Rixmann - River Falls EMS; Absent: Ron Volkert, Sheriffs Department; Dick Trende, Hudson Police Department; Jim VanderWyst, New Richmond Fire Department. Chairman Mehls called the meeting to order at 9:06 a.m. The Agenda was adopted on a Mortensen /Jacobson Motion. DATE OF NEXT MEETING: Monday, April 30, 2001 at 9:00 AM - Government Center After review, minutes from the February 26, 2001 Emergency Management /Emergency Communications Meeting were approved on a Jacobson /Dorsey MOTION. The minutes of the March 19, 2001 Emergency Management Committee minutes were reviewed and approved on a Bjerstedt /Mortensen Motion. OLD BUSINESS: 1) RADIO SYSTEMS EQUIPMENT AND MAINTENANCE: Colvard reported the Microwave system failed again on Sunday evening. Quester Radio was called out for emergency repairs. BearCom Wireless will go through the microwave system and do preventative maintenance on the equipment, as soon as the weather permits. When all is completed we will then obtain a service contract on the system. Colvard will also obtain estimates for service contracts for the radio system and the equipment in the communications center. A letter will be sent to emergency service agencies to see if they have any problems with their pagers or county communications in their areas, now that the microwave system has been repaired. NEW BUSINESS: 1) New Emergency Communications Director: The new Communications Center Director has been named, Gary Kollman, formerly the Ramsey County Communications Director. He has accepted the position and will be on board as of April 9, 2001. Gary has 20 years in dispatching and supervising. The Committee will address with him, the concerns and recommendations discussed at this meeting. 2) DISCUSSION OF COMMUNICATION CENTER STAFF REOPGANIXATION AND POSITIONS: It was suggested that the Center have a night shift supervisor that would overlap the different shifts or lead workers for the afternoon and evening shifts. Suggestions will be given to the new director for his input on these issues. 3) REPORT ON POLK COUNTY EMERGENCY COMMUNICATIONS CENTER: Mehls reported that he attended a meeting on 2 -21 -01 in Polk County. He reported that the Emergency Communication system is separate from the Jail system and was being modeled after St. Croix County's system. It was a very productive meeting regarding EMS, fire and rescue situations. There was discussion about various responses, such as, canceling agencies in route to a situation along with legal ramifications. New procedures are being adopted. 4) DIRECTOR'S REPORT: Colvard stated that he would like to set up a revenue account for the Communications Center for copying tapes. There is an increasing demand for this service from attorneys, Public Defenders and insurance companies. After discussion, the Committee recommended that the charges should be; $50.00 for replacement of the discs, a $25.00 flat fee for tape copies, and $.25 for per sheet for paper copies. On a Mehls /Jacobson Motion, the county emergency service agencies will not be charged for this service. Colvard will meet with Rich Loney to set up the revenue account. � r 5) BILLS FOR FEBRUARY - Emergency Communications Center The bills for Emergency Communications were approved on a Dorsey /Bjerstedt Motion. 6) BILLS FOR FEBRUARY - Emergency Management The bills for Emergency Management were approved on a Bjerstedt /Dorsey Motion. EMERGENCY SERVICES- REPRESENTATIVES /CONCERNS: Fire Service - Not present at this meeting EMS - None at this Time Law Enforcement - Not present at this meeting POSSIBLE AGENDA ITEMS: None at this time ADJOURNMENT : The meeting was adjourned at 11:12 a.m. on a Jacobson /Bjerstedt MOTION. Respectfully submitted, Mary M Souter, Recording Secretary 2 ONVFFICIAL RECORD MINUTES Emergency Management /Communications Committee March 19, 2001 PRESENT: Chuck Mehls, Tom Dorsey, Art Jacobson, Denise Bjerstedt - County Board; Jack Colvard, Mary Souter - Emergency Management; Chuck Whiting, Administrative Coordinator; Deb Kathan, Personnel Director. Chairman Mehls called the meeting to order at 9:02 a.m. DATE OF NEXT MEETING: Wednesday, March 21, 2001 at 9:00 AM- Government Center Action on previous minutes: Waived. NEW BUSINESS: 1) Reorganization and Structure of Communication Center: The Committee discussed various possible options affecting staff positions, with input from Deb Kathan and Chuck Whiting. After much discussion, it was decided that the Committee would identify the concerns for the new Director and request his input,.and recommendations, as to how he wishes to proceed. The Director will make the final decisions and report back to the Committee. Mehls will develop a list of concerns and recommendations to be given to the new director. 0 pit L ola) ' I 13 1 The meeting was adjourned at10:43 a.m. on a Dorsey /Jacobson MOTION. Respectfully submitted, Mary M Souter, Recording Secretary