Loading...
HomeMy WebLinkAboutEmergency Management and Communications 09-25-01AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairman St. Croix County Board FROM: Chuck Mehls, Chairman COMMITTEE TITLE: Emergency Management /Emergency Communications DATE OF MEETING: Tuesday, September 25, 2001 TIME: 9:00 a.m. LOCATION: Hudson Government Center Hudson, WI 54016 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS 1. Update on Red Cross Shelters in St. Croix County 2. Report on Generator and Fuel Storage Tank in Baldwin 3. Inventory of Emergency Service Departments Major Equipment NEW BUSINESS 4. Vertical Partners and Future Tower Rental Sites 5. Picture ID's for County Government Staff 6. Director's Report - Communications 7. Director's Report - Emergency Management 8. Bills - Communications - August 9. Bills - Emergency Management - August ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: 08/23/01 Copies to: County Board Office Committee Members County Clerk News Media /Notice Board MINUTES Emergency Management /Communications Committee September 25, 2001 PRESENT: Chuck Mehls, Art Jacobson, Denise Bjerstedt, John Mortensen — County Board; Jack Colvard, Carrie Peterson — Emergency Management; Gary Kollman — Emergency Communications; Richard Trende, Hudson Police Department; Ron Volkert — Sheriffs Department; Jeff Rixmann — River Falls EMS; Larry Peterson — Red Cross Chairman Mehls called the meeting to order at 9:02 a.m. The Agenda was adopted on a Mortensen/Bjerstedt motion. After review, minutes from the August 28, 2001 Emergency Management/Communication Meeting were approved on a Bjerstedt/Mortensen motion. DATE OF NEXT MEETING: Wednesday, October 31, 2001- 9:00 a.m. in the Pioneer Bldg. in Woodville UNFINISHED BUSINESS: 1. Update on Red Cross Shelters Larry Peterson from the American Red Cross said they are trying to get three shelters per municipality. They are trying to stay away from elementary schools. The Red Cross is trying to get cots and linens in all the shelters so they don't have to transport them. The committee reviewed the "Identified Shelter Area" spreadsheet. A few name changes were mentioned — they will be corrected. Peterson will work on getting contracts from the shelters and will forward to Emergency Management. The Red Cross will continue to work on getting the list updated. Trende suggested the smaller municipalities designate shelters. The distance to a current shelter is to great of a distance. The Red Cross will work on the more populated areas first. Peterson will give an update at the next meeting. 2. Report on Generator and Fuel Storage Tank in Baldwin Mehls noted the tour at last months meeting in Baldwin was very worth while. Colvard talked to Dave Best and Best has hired a contractor to fix the problem. The contractor will have to make a few modifications. Tank is legal but needs a few minor changes. The pipe will most likely have to be raised to assist in getting rid of vapors in the building. The cost will be very minimal. 3. Inventory on Emergency Service Departments Major Equipment Mehls stated that Baldwin, Hudson, and New Richmond currently have stocked trailers. Mehls brought diagrams of the inventory and the sample layout design of a trailer. He also suggested that each municipality have an "orange pack" with basic supplies. Rixmann stated a contact/coordinator person and inventory in each municipality has been completed. Mehls said the County needs to be aware of all supplies and location and also who the contact person is. Rixmann said there is an association with St. Croix, Pierce, and Polk County. All municipalities are participating with the exception of Glenwood City. All EMS departments know who to contact and what each department has as far as supplies. Inventories are being done on the trailers that exist. NEW BUSINESS: 4. Vertical Partners and Future Tower Rental Sites Kollman briefed the committee on the company Vertical Partners and what they do. Kollman wants to know where the committee stands on who gets the revenue for the current towers and future towers. Kollman suggests we continue as we are. The committee approved on a Mehls/Bjerstedt motion that the Emergency Communications department shall receive all revenue from existing and future county owned towers operated and maintained by that department. 5. Picture ID's for County Government Staff Kollman stated the camera is up and running. Plastic laminating could possibly be done through the Department of Aging. Jacobson suggested that committee members put their ideas down on paper and he will present it to the Personnel Committee at their next meeting. He said to include details and cost. After a lengthy discussion the committee members feel it is important to get employee badges for all County employees for safety purposes. 6. Director's Report — Communications Kollman stated the first fire /EMS user group meeting was held. The first police user group meeting will be held on Wednesday, September 26. Kollman received the OK from the County board to sell the communications van. Kollman asked what the committee thought of his participation on a new committee that will plan distribution for 700 Mhz radio channel equipment. The committee suggested attending the first couple organization meetings and then report back and keep the committee abreast of what is happening. 7. Director's Report — Emergency Management Colvard stated that flood damage checks should be coming in within the next week. The total will be over $32,000.00 in this first batch of checks. The checks will cover damage done in six municipalities. Colvard said that Dave Sanders will be present at the next LEPC meeting as well as the next Emergency Management/Communications meeting. He will make a presentation for the placarding of buildings, both businesses and farms, that manufacture, store, or use hazardous chemicals /substances. Agencies and departments are taking advantage of the training that Emergency Management provides or coordinates with WITC. So far this year, 21 classes involving 312 participants have been presented at a cost of $3,003. This cost has been reimbursed 100% from the state. Colvard shared an email from the Federal Government. It was a status update on the September 11 tragedy. Emergency Management will be conducting a tabletop exercise in Woodville on September 27 at 8:30 a.m. Jacobson will evaluate. Mehls will facilitate. 8. Emergency Communications — August Bills Bills were approved on a Jacobson/Mortensen motion. 9. Emergency Management — August Bills Bills were approved on a Mortensen/Bjerstedt motion. Future Agenda Items Winterizing Communications Van Red Cross Shelter Update Employee Badges Adjournment: The meeting was adjourned at 11.20 on a Jacobson/Mortensen motion. Respectfully submitted, Carrie A. Peterson, Recording Secretary