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HomeMy WebLinkAboutAdministration 12-19-11 AMENDED NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY ADMINISTRATION COMMITTEE* December 19, 2011 - 8:30 A.M. St Croix County Government Center - Room 1216 (note location change) 1101 Carmichael Road Hudson, Wisconsin L CALL TO ORDER II. ROLL CALL IILAPPROVAL OF MINUTES: November 14, 2011 IV. BUSINESS ITEMS 1. Financial Reports 2. Resolution Authorizing the County Administrator to Negotiate a Purchase Agreement for the Sale of County Land With St. Croix Valley Professionals, Inc. 3. Resolution Authorizing St. Croix County's Participation in the Wisconsin Economic Development Block Grant for Economic Development Program 4. Building Services Capital Improvement Schedule 2012 5. Disposition of* Excess County Land i. De Young Quit Claim Deed, Stanton Township ii. Emerald Tower Inquiry iii. Rental/sale of Excess Government Center Land to City of Hudson and/or Hudson School District* V. ANNOUNCEMENTS & CORRESPONDENCE VI. ADJOURN DATE OF NEXT MEETING: To Be Determined as 1/16/12 is a County Holiday REVIEWED AND APPROVED BY: Committee Chair and County Administrator DATE APPROVED: December 16, 2011 *Changes/Additions A quorum of the St. Croix County Board of Supervisors (County Board) may he present at this meeting. Therefore, this notice also serves as notice of'a meeting of'the County Boardfor the purpose of'ohtaining information relaxing to subjects listed above for use at future County Board Meetings. 121161201111:57AM Official Minutes of Committee Meeting ST. CROIX COUNTY ADMINISTRATION COMMITTEE December 19, 2011 - 8:30 A.M. St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER - The meeting was called to order by Chair Norton-Bauman at 8:30 a.m. ROLL CALL - Present: Daryl Standafer, Lorin Sather, Sharon Norton-Bauman, Roger Rebholz, Esther Wentz, Buck Malick, and Ryan Sicard (arrived at 8:34 a.m.) Others present (some not mentioned below): County Administrator Patrick Thompson, Risk Manager Kristen Ziliak, Finance Director Michelle Pietrick, Economic Development Corporation Director Bill Rubin, Treasurer Laurie Noble, Building Services Director Art Tobin, Supr. Roger Larson, Supr. Steve Hermsen, Assistant Corporation Counsel Don Gillen, Corporation Counsel Office Manager Kathy Spott, County Surveyor Brian Halling and County Clerk Cindy Campbell APPROVAL OF MINUTES OF PREVIOUS MEETINGS: Motion by Standafer, 2nd by Malick to approve the November 14, 2011 minutes. Discussion regarding taking the encroachment matter to the County Board per action of the Administration Committee in November. Standafer requested a correction to the minutes under item 3, third line, to change the word "admits" to "acknowledged" and line 6 correct "dept." to "debt." Malick requested action on the minutes be tabled until after dealing with the resolution under item 2 and item 5.iii. on today's agenda. Motion by Malick, 2nd by Standafer to approve the changes to paragraph 3. Carried unanimously. Motion by Malick, 2nd by Standafer to table action on the minutes until action on 5.iii. Carried unanimously. Motion by Malick, 2nd by Rebholz to remove the minutes from the table. Carried unanimously. Motion approving the minutes as amended carried unanimously. 1. Financial Report - County Administrator Patrick Thompson highlighted the financial reports for the Administration offices and elected officials. Reconciliation report reviewed. Brief discussion regarding voided checks and the WMMIC SIR Replenishment items. 2. Resolution Authorizing the County Administrator to Negotiate a Purchase Agreement for the Sale of County Land With St. Croix County Valley Professionals, Inc. - Thompson indicated this is a follow up to previous meetings and the need to resolve this issue. Malick and Standafer recused themselves from this matter. Thompson asked for authorization to begin discussions to clean-up an encroachment onto County property and to sell approximately one-half acre to the owners of the St. Croix County Valley Professional, Inc. building to allow for the infrastructure encroaching on the County's property. Rebholz expressed concerns regarding other adjoining property owners being interested in purchasing land from the County. Standafer clarified the infrastructure was unknowingly constructed over the property line. Sather asked how the County could sell public zoned land and indicated to follow through with the cease and desist previously decided by the Administration Committee. Motion by Sather, 2nd by Wentz that the County does not negotiate with the property owners and follow through with the previous action to cease and desist. Carried 3 - 2 (Yes -Sather, Wentz, Rebholz; No - Norton-Bauman and Sicard). 3. Resolution Authorizing St. Croix County's Participation in the Wisconsin Economic Administration Committee December 19, 2011 Page 2 of 3 Development Block Grant for Economic Development Program - Thompson reported this is a request from the Wisconsin Economic Development Corporation for St. Croix County's participation in the Community Development Block Grant (CDBG) $100,000 loan to Fiberstar, Inc. of River Falls. Motion by Standafer, 2nd by Malick to approve. Rubin explained Fiberstar is a research and development company. Thompson indicated there is a public hearing December 21st beginning at 10:30 a.m. at the Government Center. Carried unanimously. 4. Building Services Capital Improvement Schedule 2012 - Thompson reported Tobin submitted a list of Building Services projects for 2012. Tobin reviewed the projects. Discussion regarding moving the payroll/accounts payable staff from the Finance Department to the IT training room. Wentz suggested the Administration Committee be informed of any office moves. Malick requested Thompson inform the committee before implementation. Thompson indicated this is the only move scheduled right now. Norton-Bauman reminded committee members of their responsibility as policy makers. Thompson confirmed future moves will be reported to the Administration Committee. 5. Excess County Land - Thompson reported in 2005 an intern was tasked to do an inventory of county-owned land. Thompson summarized there are approximately 290 parcels on the inventory list consisting of approximately 1900 acres. Thompson indicated of the 290 parcels, 189 are highway related, 39 are conservation related, 17 parcels are in use by county and finance related and 17 parcels are tax deed related. i. DeYoung Quit Claim Deed, Town of Stanton - Thompson reported this parcel was taken by St. Croix County on a tax deed in 1998 and contains 0.23 acres. The resolution authorizes the County Board Chair and County Clerk to sign a quit claim deed to William J. and Teresa A. DeYoung for the property to clear the title of the parcel. Motion by Standafer, 2nd by Sather to approve resolution. Gillen briefly summarized the tax deed process and disposition of land taken by tax deed. Carried unanimously. ii. Emerald Tower Inquiry - Thompson reported on a 2.2 acre parcel in the Town of Emerald located at 1508 250th Street and contains a 180' communications tower built in 1972 and abandoned in 1993. Thompson reported an appraisal was done in 2006 appraising the parcel slightly over $32,000. There has been no recent activity on this sight. Emergency Support Services Director Casey Swetlik received an offer from Robert Bliss to purchase the 2.2 acres for $18,000. Motion by Malick, 2nd by Standafer to recommend to the County Board the authorization be given to the County Administrator and other county staff to carry through with the sale. Carried unanimously. iii. Rental/sale of Excess Government Center Land to City of Hudson and/or Hudson School District - Malick suggested St. Croix County offer to lease a portion of land to the City of Hudson, located in the northwest corner of the Government Center property to make it available to people for trails and suggested the lease amount be the same amount paid annually by St. Croix County toward maintenance of the Mallalieu Dam which is approximately $5,000. The area leased and maintained by the City could be fenced-off from the rest of the Government Center property. Discussion regarding terms of the agreement to include an option to purchase and current zoning as public use only. Discussion regarding the County Parks Department maintaining the trail. Thompson suggested removing the "No Trespassing" signs and have the Parks Department minimally maintain the trails for liability purposes. Administration Committee December 19, 2011 Page 3 of 3 Discussion regarding the Government Center property and other uses. Motion by Malick, 2nd by Rebholz to authorize the County Administrator to enter into discussions with the School District of Hudson about selling all of the Government Center's excess land for school purposes only, at market value, and report back to the Administration Committee. Carried unanimously. Thompson recommended this be reported at the January 3rd County Board meeting. Malick asked the report should not hold up the County Administrator from beginning discussions with the school district as this will be a report only to the County Board. To clarify the previous motion, Malick moved, 2nd by Rebholz, that the County Administrator should begin discussions with the Hudson School Administration now, pending a review of this by the County Board at the January 3rd meeting. Carried unanimously. Motion by Malick, 2nd by Sather that the County Administrator begin discussions with the City of Hudson about a park only lease of all the land that runs up to the quarter corner lines on the Government Center property (described as everything west of the section line). Suggested lease terms include: the lease would be cancelable by either party on one year's notice after the first two years; the City would undertake to protect the County's boundary not leased to the City; the lease would include a provision that if at any future time there is a sale between County and City it would be at the market value at that time; and that the lease payments would be an offset to the dam maintenance payments. Carried unanimously. Discussion regarding a proposal submitted by Linda Tobin to assist with transferring excess Count-owned land inventory, and getting the parcels back on the tax roll. Thompson stated the proposal appears that county staff will still be required to do a majority of the work. The offer is based on commission if parcels are sold or $15.00 per hour. Norton-Bauman indicated she appreciates the offer but is not in favor of having an open-ended deal without limitation on what to pay. Rebholz suggested hiring a law student. Thompson will provide progress reports. Date of next meeting: Friday, January 13, 2012 and Friday, February 17, 2012 Supr. Hermsen asked if someone can object to a Health and Human Services Board (HHS) special meeting to bring forward a referendum regarding the nursing home and noted County Board action to not make further decisions regarding the Nursing Home until August 2012. Malick indicated if approved by HHS, the resolution will be presented to the County Board, and added there should be no further discussion regarding this matter since it's not on today's agenda. Meeting adjourned at 10:23 a.m. Respectfully submitted, Ryan Sicard, Secretary Cindy Campbell, Recording Secretary