Loading...
HomeMy WebLinkAboutFinance 11-09-01 ST. CROIX COUNTY NOTICE OF COMMITTEE MF.F,TING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Tom O'Connell, Chair COMMITTEE TITLE: Finance DATE: Friday, November 9, 2001 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: December 10, 2001 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Building Maintenance Report a. Review of Energy Monitoring b. Review of Used Forklift Option 3. Information Services Report 4. Finance Report 5. Corporation Counsel Report 6. Clerk's Report a. Security Committee Report, Contingency Fund Request for Wiring 7. Risk Management Report a. Risk Management programs 8. Administrative Coordinator's Report a. Health Insurance Administrative Policy - Draft b. Property Inquiry - County Owned Property in Baldwin c. Bid Opening for County Owned House 9. Contingency Fund Request - District Attorney Copier* CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) Date: November 5, 2001 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ~,ac-rcc.fe.`Q FINANCE COMMITTEE Regular Meeting November 9, 2001 Meeting called to order by Chair O'Connell at 8:32 AM. Present: Tom O'Connell, Tom Dorsey, Stan Krueger and Ralph Swenson. Absent and excused - Nancy Bieraugel. Staff: Corporation Counsel Greg Timmerman, Administrative Coordinator Chuck Whiting, Risk Manager Dawn Budrow and County Clerk Sue Nelson. Others: Judy Wiff, media. Motion by Dorsey, 2nd by Krueger to adopt the agenda. Carried. Next meeting is December 10, 8:30 a.m. Motion by Swenson, 2nd by Krueger to approve the October 16 and 26, 2001 minutes. Carried. Building Maintenance Report: O'Connell asked Facilities Manager Ralph Robole to remove the old no parking signs by order of the County Board by the former Courthouse on 4th Street. Robole reported the propane conversion equipment is ready to operate at Health & Human Services and the Nursing Home. Maintenance purchased and installed the equipment and saved about $16,000 on labor and will realize bigger savings through the new interruptible gas program offered by Xcel Energy. Gas prices have remained low through October but it is projected to increase by $.25 a therm. If this rate remains stable, we would be much lower than last year. Robole outlined a software program by Xcel to help manage all utility costs. The "Monitor" program allows for energy trending and high usage times. The information is used to help evaluate utility consumption, identify process improvements and facility inefficiencies. Motion by Swenson, 2nd by Krueger to approve purchase of the "Monitor" software and take $2700 for the initial cost and software from the 2002 utilities budget. Carried. Robole requested the purchase of a used forklift from St. Croix Industries. Motion by Krueger, 2nd by Dorsey to purchase the forklift for $2100 with money that was unused in the training budget. Carried. Risk Management Report: Dawn Budrow has been reviewing safety and risk management programs the County has in place. To increase awareness and get employees interested in risk management, she presented a plan for a series of monthly, lunchtime, mini-workshops. Each month will feature a new topic geared to safety and well-being of employees. The first session is titled "Have a Healthy Holiday Season" will focus on reducing stress. Other topics include Preventing Violence in the Workplace, Basic Lifting Skills, Self-Defense Winter Driving, Sexual Harassment and others. Budrow estimates costs for 14 sessions at $2600. Swenson and Krueger complimented Budrow on the plan. Motion by O'Connell, 2nd by Swenson to give approval of program and take the costs from the Workers' Comp and Liability funds. Carried. Budrow will have cost reports on Worker's Comp at next month's meeting. County Clerk: Sue Nelson reported the Security Committee would like to make the two hallways and the back hallway with the vending machines off limits to the public. There was an incident recently with some young men taking popcorn from the machine in the employee lunchroom. The proposed plan is to move one soda machine and the candy machine to the lobby of the County Board room for public access. Committee discussed various other locations one being the front entrance lobby but fire code will not permit locating the machines there. Motion by Swenson, 2nd by Krueger to approve up to $500 from the Contingency Fund for rewiring and location of machines determined by the Security Committee. Carried. Nelson thanked the committee for approving the Ballot on Demand software. She will use this to print the ballots for both those municipalities on the Accu Vote system and those on the old paper system saving time in developing two different ballots. Vouchers: No one from the committee had reviewed vouchers so O'Connell turned the meeting over the Vice Chair Swenson while he reviewed them. O'Connell returned later and found all bills were in order; motion by Krueger, 2nd by Dorsey to approve payment. Carried. Finance Report: Rich Loney was absent but regarding the Finance Committee monthly report Swenson commented the excess of expenses over revenues for the Nursing Home through September was $489,769 compared to the $527,311 that Carolyn Krieger estimated for the full year. Swenson also requested Loney do a list of county funds and develop a policy for use of these funds and define what is paid from each one. He also requested Loney have end of November Nursing Home figures for the December meeting. Corporation Counsel: Greg Timmerman presented a draft of the Health Insurance Administration Policy. The purpose of this policy is to: 1) identify the components used to establish the premiums; 2) minimize funding spikes and budgeting volatility; and 3) insure the continuing solvency of the self-insured fund. He asked the committee to review and possibly adopt at the next meeting. Swenson suggested starting with executive summary of the goals and then follow with details. O'Connell read the letter from Lane Browne in which he commended Corporation Counsel Timmerman for his work on property in the Rice Lake flats area in Town of Somerset. O'Connell commented it is nice to get complimentary letters about employees. Administrative Coordinator: County Owned Property in Baldwin: Chuck Whiting said there is interest in purchasing some property next to the Ag. Center. Dorsey said the contract for the land with the Village of Baldwin requires the County sell back any excess land to the Village. No decision made. Discussion on lease of Ag. Center office space. Rural Development will be moving out on January 13th. Timmerman was asked to check on the lease agreement and also determine if space can be rented to private individuals. Whiting is considering using this space as a Parks Dept. office. This will be on the December agenda. Brettingen House Bids: One bid was received for the house that must be moved from the flood plain area in Town of Glenwood. Ron and Marilyn Antiel bid $10,000 with a removal date of May 30, 2002. Motion by Krueger, 2nd by Dorsey to accept the bid and execute a contract. Carried. Timmerman will draft a purchase agreement. Information Services: Whiting has asked Computer Services Director Tom Boron to get software for time and attendance in place by January 1, 2002 to save time with PTO records. District Attorney Copy Machine: Office Manager Jane Esbensen Moore and District Attorney Eric Johnson explained the copy machine is 5 years old and is no longer functioning well. The repair man is called at least two times a week. Johnson said charges are made for some copies creating revenue of $2500 to $3000 a year. Whiting said there is money left in this year's Contingency Fund. Moved by Swenson, 2nd by Krueger to approve $11,330 from the 2001 Contingency Fund for new copy machine for District Attorney's office. Carried. Notation was made items such as this should be requested in the Capital Outlay section of the budget. Comments: Swenson noted a W-2 bimonthly report should be given at the December Finance meeting. He would like the Nursing Home cash balance and operations through November for the December County Board meeting. Whiting was asked to send a memo to all Committee Chairs to conduct a performance evaluation on department heads under their supervision. Department heads also need to report revenue shortfalls to Committees. O'Connell thanked Swenson for conducting the budget process in his absence and also thanked Dorsey and Krueger for their efforts. Motion to adjourn by Swenson, 2nd by Krueger. Meeting adjourned at 11:30 a.m. Stan Krueger, Secretary