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Home My WebLink AboutFinance 06-07-01 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Tom O'Connell, Chair COMMITTEE TITLE: Finance DATE: Thursday, June 7, 2001 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: July 10, 2001 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Building Maintenance Report 3. Information Services Report 4. Finance Report A. GASB 34 Report 5. Corporation Counsel Report *A. Amended Corporation Counsel Job Description *B. Request to Make the Temporary Part-time Legal Secretary Position a Permanent Full-time Legal Secretary Position 6. Clerk's Report 7. Administrative Coordinator's Report 8. 2002 Budget Meeting - County Committee Chairs Invited CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) Date: COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS FINANCE COMMITTEE Regular Meeting June 7, 2001 Meeting called to order by Chair O'Connell at 8:30 a.m. Present: Tom O'Connell, Stan Krueger, Tom Dorsey, Ralph Swenson and Nancy Bieraugel. Staff present: Administrative Coordinator Chuck Whiting, Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Computer Services Director Tom Boron, Supr. Rose and Judy Wiff, media, (committee chairs listed later). Motion Dorsey, 2nd by Krueger to adopt the agenda. Carried. Next meeting is July 10. Motion by Swenson, 2nd by Krueger to approve the May 10th and 22nd minutes. Carried. Vouchers: Dorsey reviewed the voucher prior to the meeting. Loney advised three unusual bills will be paid this month: recycling grants to municipalties, payment to Humane Society approved at the May 22nd meeting and payment of $58,000 plus to City of Hudson for final repair of Lake Mallalieu Dam. Motion to approve payment of vouchers by Dorsey, 2nd by Swenson. Carried. 2002 Budget Meeting: Committee Chairs present: Ag. and Extension - Chris Bethke, Personnel - Gerald Peterson, Information Services - Einar Horne, Planning, Zoning and Parks - Ron Raymond, Land & Water - Art Jensen, Health and Human Services - Bob Stephens, Transportation - Dick King, Emergency Management and Communications - Chuck Mehls, Public Protection and Board of Adjustment - Julie Speer. Nick Dragisich and Mike Hoheisel from Springsted presented the Capital Outlay model developed for the County. Dragisich showed the listing of capital improvements submitted by County departments. Projected revenues and expenditures plus a weighted percentage of growth in evaluation provide a good tool for future years' county tax levies. Hoheisel demonstrated moving a capital outlay item from one year to another and how the program can change all the models. A total listing of one item such as filing cabinets or computers can be provided. Supr. Speer expressed concern about the new Huber facility being budgeted in 2006. She believes it is needed before then because persons being sentenced have to wait several months to serve their time. O'Connell said this would be so noted. Whiting outlined the issues derived from the capital outlay items that committees should take into consideration during the budget 1 process. He asked committees to decide priority capital outlay items in upcoming meetings. He commented on setting a target for the 2002 budget levy but no decision was made. Loney distributed a chart showing Impact on Levy of Maintenance of Mill Rate and explained the effect of equalized growth using 8, 10, 12 and 14% that equaled a resulting mill rate and levy. In answer to Supr. Horne's question, Loney said the $3.6 million budgeted this year for sales tax revenue is on target. Springsted will give this presentation to the full Board in June. Supr. Bieraugel asked if the budget instructions could be sent to departments and committees before mid July. Loney and Whiting said these could be sent earlier but preferred to keep the budget schedule the same. Motion by Bieraugel, 2nd by Swenson to send the budget instructions as soon as possible. Carried. Finance Report: Loney explained the GASB 34 (Governmental Accounting Standards Board) is a new accounting system used by over 80,000 municipalities in the U.S. It consists of two parts - the reporting component and the fixed assets which include infrastructures such as roads and bridges and their evaluation and depreciation. Information Services: Krueger said this committee is reviewing the costs of computers requested for next year. Plans are underway to put Category 5 wiring in the Government Center because information coming in is slowed down due to the building's insufficient wiring. The cost is about $31,000 over three years. Swenson asked how the PTO issue was progressing. Whiting said it is going slower than expected in regard to reporting on line. Corporation Counsel: Timmerman presented an amended job description with two purposes: 1) position should be upgraded and 2) the new description reflects more accurately the duties of the position. For example, the old description says works under the Administrative Coordinator and it should read works under the direction of the County Board. Swenson and other committee members would like more time to review the new job description. Postponed until July meeting. Timmerman proposes an upgrade to the E-3 category because the E-1 and E-2 pay grades become compressed in the year 2002 with only a 25 cent per hour difference. Swenson said the compression of E-1 and E-2 should be referred to the Personnel Committee Chair. 2 Legal Clerical to Fulltime Legal Secretary: Timmerman noted the present part time position will become a permanent part time position on June 18 because the person has worked 600 hours in a three year period. Starting in 2002 he is requesting this become a full time permanent position in a pay range 4. The Union will not request a posting until January 1, 2002 if this becomes an approved full time position. Postponed until July Finance meeting. County Clerk: Sue Nelson reported working with Timmerman to verify deeds adjacent to the Apple River parcels approved for sale at the last meeting. She is also working with Treasurer Mary Jean Livermore on the tax deed lot in the Village of Baldwin. She will offer all parcels for sale when deeds are verified and tax deed procedure on the lot is finalized. Nelson noted Clark County has a recall election for three County Board Supervisors in July. Administrative Coordinator: Whiting said the State budget has become a slow process and this affects the County's ability to determine state revenues. The Governor wants to fund the budget shortfall with tobacco settlement funds to which the counties involved in the tobacco litigation oppose. Dawn Budrow has been hired as the new Risk Manager/Workers' Comp in the Administration office. She will begin July 2na The new Stillwater bridge proposal has been kept alive but still faces many issues. Monthly Finance Reports: Loney distributed and outlined the financial reports. In regard to the Nursing Home Fund Balance, Swenson stated a limit should be set and not go below that limit. Whiting suggested waiting until after the Nursing Home Study report is given at the June Board meeting. Committee did not wish to tour the County offices prior to the budget process. Building Maintenance: The benches by the War Memorial have been repaired and painted. Motion to adjourn by Swenson, 2nd by Krueger. Meeting adjourned at 11:50 a.m. Stan Krueger, Secretary 3