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HomeMy WebLinkAbout12-02-2014 Ad Hoc Health Center Construction Committee Minutes MEETING MINUTES AD HOC HEALTH CENTER CONSTRUCTION COMMITTEE December 2, 2014 2:30 PM County Board Room - Government Center County Board Room-Government Center - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER The meeting was called to order at 2:33 p.m. by Chair Peterson. ROLL CALL Attendee Name Organization Title Status Arrived David Peterson St. Croix County Supervisor Present Agnes Ring St. Croix County Supervisor Absent Deb Rasmussen St. Croix County Citizen Present Roy Sjoberg St. Croix County Supervisor Present Daniel Hansen St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present Suzanne Van Mele St. Croix County Citizen Present Scottie Ard St. Croix County Citizen Present OTHERS PRESENT: County Board Supervisors Roger Larson and Dave Ostness, Facilities Director Jim Elsbury, Health Center Director Sandy Hackenmueller, Finance Director Tabatha Hansen, Human Resource Director Tammy Funk, Information Technology Director John Allegro, Management Analyst Kristen Ziliak and Recording Secretary Monica Lucht. GUESTS PRESENT: Representatives from Horty Elving & Associates, Inc., Rick Moore and Tu-Anh Johnson. Representatives from Market & Johnson, Dean Griffith, Kevin Renley and Kris Hahn. APPROVAL OF MINUTES 1. Ad Hoc Health Center Construction Committee - Regular Meeting - Oct 28, 2014 2:30 PM The minutes of October 28, 2014 were accepted as distributed. RESULT: ACCEPTED 2. Ad Hoc Health Center Construction Committee - Regular Meeting - Nov 4, 2014 9:00 AM The minutes of November 4, 2014 were accepted as amended. Rasmussen indicated her vote on agenda item #2 should not be recused, but a vote of yes/aye. RESULT: ACCEPTED AS AMENDED PUBLIC COMMENTS None BUSINESS ITEMS 1. Horty Elving and Market & Johnson Staff Introductions Vice President Moore, from Horty Elving & Associates, Inc., explained his role at Horty Elving and his role in the Health Center construction project. He introduced Johnson as the Project Manager and Designer for Horty Elving. Renley, Hahn and Griffith from Market & Johnson each introduced themselves and their roles as Construction Manager for the Health Center Construction project. RESULT: DISCUSSED 2. Design Process Review Horty Elving's Johnson began by asking the committee to introduce themselves and their position. She than began a combined Horty Elving and Market & Johnson presentation of cost and quality levels for construction ranging from low to high. Photo's of a variety of finished projects were shown to give an idea of the different finishes and mechanical systems used. Site costs will factor in as well and could have a big impact. Market & Johnson clarified that the numbers showing on the presentation are the hard numbers for construction cost, not the soft costs which include the movable equipment. The committee asked questions throughout. Ziliak handed out aerial pictures of the current site, along with two options that Horty Elving designed of what the new building layout could look like. Johnson explained the design process to give ideas of different levels of quality and costs. Johnson has also worked on a space program and is awaiting feedback from Nursing Home staff. When the tour of the facility takes place on December 16th, Market & Johnson will identify potential issues with the existing building. By end of December 2014, a schematic design should be ready for the committee’s consideration. Towards the end of January 2015, the design document for pricing will be issued. Market & Johnson will continue to update the budget so there are no surprises on bid day. The hope is to issue construction documents by May 2015 with bid opening in June 2015. The committee discussed the pros and cons of the two options presented, including reusing as much parking as possible, as well as, tying the design of the new skilled nursing facility into the existing kitchen all to reduce cost. The County Board did specify the project should be expandable in the future if the moratorium is lifted on the number of beds. RESULT: DISCUSSED 3. Project Schedule to Date Ziliak explained the proposed schedule of future meetings: December 16, 2014 from 11:00 a.m. to 1:00 p.m., is a tour of the current Nursing Home facility, followed by a stakeholders meeting from 1:00 p.m. to 5:00 p.m., with department managers meeting for the first hour. Horty Elving staff will go through the space program and have additional diagrams at the meeting. December 30, 2014 is the next regularly scheduled Ad-Hoc Committee meeting. January 2, 2015 will be the next stakeholder meeting with Resident Council. Families are also invited if they would like to attend. This scheduled lends itself to start construction by spring of 2015 and have it closed off by the following winter. Additional meetings will be setup if needed. RESULT: DISCUSSED 4. Stakeholder Communication Report Ziliak asked for input from the committee as to how they would advise gathering information from the public and stakeholders. A recommendation was made that the best course of action is to present the project’s vision versus asking for input and direction on project details. Also discussed was the need to communicate what the new facility will offer to the community that is not available from other facilities to justify the debt and increase in taxes for bonding. The Committee asked for further clarification as to the business plan for the Dementia/Mental Health Crisis unit which staff will provide at the next meeting. RESULT: DISCUSSED 5. Financial/Budget Report Ziliak stated that the financial report can be focused on at the next meeting and questions will be answered at that time. RESULT: DISCUSSED ANNOUNCEMENTS & CORRESPONDENCE ADJOURN The meeting adjourned at 4:34 p.m. DATE OF NEXT MEETING - DECEMBER 30, 2014 AT 2:30 P.M. IN HUDSON