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Home My WebLink About06-30-15 Ad Hoc Health Center Construction Minutes MEETING MINUTES AD HOC HEALTH CENTER CONSTRUCTION COMMITTEE June 30, 2015 2:30 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER Vice Chair Liebfried called the meeting to order at 2:30 p.m. ROLL CALL Attendee Name Organization Title Status Arrived David Peterson St. Croix County Supervisor Excused Agnes Ring St. Croix County Supervisor Present Deb Rasmussen St. Croix County Citizen Absent Roy Sjoberg St. Croix County Supervisor Present Daniel Hansen St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present Suzanne Van Mele St. Croix County Citizen Present Scottie Ard St. Croix County Citizen Present OTHERS PRESENT: County Board Supervisors Roger Larson and Dave Ostness, County Administrator Pat Thompson, Facilities Director Jim Elsbury, Health & Human Services Director Fred Johnson, Health Center Administrator Sandy Hackenmueller, Corporation Counsel Scott Cox, Management Analyst Kristen Ziliak, Information and Technology Director John Allegro, Interim Finance Director Bob Mittet, Fiscal Manager Beata Haug and Recording Secretary Monica Lucht. GUESTS PRESENT: Representatives from Horty Elving, Rick Moore and Tu-Anh Johnson. Representative from Market & Johnson, Randy LaFaive. APPROVAL OF MINUTES 1. Ad Hoc Health Center Construction Committee – Regular Meeting – April 28, 2015 2:30 PM Motion by Ard, 2nd by Acterhof to approve the minutes of April 28, 2015. RESULT: ACCEPTED PUBLIC COMMENT None BUSINESS ITEMS 1. Review Bid Pack 1 Results Market & Johnson representative, Randy LaFaive summarized Bid Pack 1 results that were opened Monday, June 26, 2015. 500 invites were sent out to generate bids throughout Wisconsin and Minnesota. LaFaive summarized the bid results for each bid division. Concrete received no bids. All of the Bid Pack 1 divisions will be re-bid due to either lack of bids (concrete), missing bid bonds, or other missing components. Re- bidding will not affect the overall schedule or planned groundbreaking. The concrete will be included in Bid Pack 2. Discussion regarding allowing Market & Johnson to bid on the concrete and other divisions lacking bids or qualified bids. RESULT: DISCUSSED 2. Bid Pack 2 Update Bid Pack 2 bids are due July 21, 2015. The pre-bid meeting is July 1, 2015 at 10:00 a.m. at the Health Center. About 1,000 invites have been issued and the bid is posted in all local newspapers and professional exchanges. The committee continued to discuss allowing Market & Johnson to bid on some divisions. Motion by Ring, 2nd by Ard to allow Market & Johnson to self-perform and submit a sealed bid for the concrete portion only. Lengthy discussion by the committee about deviating from the original decision not to allow Market & Johnson to self-perform on the project. Clarification that at this point, allowing Market & Johnson to submit a sealed bid is not a decision to award them the work. LaFaive indicated, if allowed, Market & Johnson would likely bid on the divisions for concrete, masonry, carpentry and general labor. Motion amended by Ring, 2nd by Ard to allow Market & Johnson to self-perform and submit bids on any aspect of the bidding process. Motion further amended by Van Mele, 2nd by Hansen that Market & Johnson does not receive the 2% management fee for the part of the project they win. Corporation Counsel Cox indicated the current contract would need to be amended if approved. A vote was taken on the amendment to the amended motion, motion failed. A vote was taken on the amended motion, motion carries. A vote was taken on the original motion, motion carries. RESULT: DISCUSSED 3. City of New Richmond Approval Process Update Horty Elving's, Rick Moore summarized the memorandum in the packet from Daniel Licht and explained that the City of New Richmond's Planning Commission meeting is this evening at 5:00 p.m. Moore summarized the City's remaining items for approval including; easements, paved access to utilities, a two year landscaping guarantee and pressure testing for the water main. Approval at tonight's meeting is expected, completion of the remaining items will not hold up the approval. RESULT: DISCUSSED 4. State Review Application Process Update Horty Elving and Market & Johnson staff explained the status of the State of WI project application process. RESULT: DISCUSSED 5. Home and Community Based Setting Status Update HHS Director, Fred Johnson explained the materials in the meeting packet, particularly noting the letter for consideration from Secretary Kitty Rhoades to Secretary Burwell requesting exemption from heightened scrutiny status for the planned construction of the CBRF. RESULT: DISCUSSED 6. Public Relations Subcommittee Update The groundbreaking ceremony has been set for August 4, 2015 at 3:00 p.m. Ard will be the MC. Pictures will be taken and the hope is to have all County Board members along with Pat Thompson available for photos. A press release will also be prepared. Project poster boards created by Horty Elving will be displayed in County buildings and in libraries. There is also a tree fundraiser for the courtyards, named 'Preserve the Past and Own the Future' for items such as benches, flowers and trees. Horty Elving's, Tu-Anh Johnson showed 3D videos displaying the interior views of the households and front entry. Once final, the videos will be linked from the County website. RESULT: DISCUSSED REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN The meeting adjourned at 3:47 p.m. DATE OF NEXT MEETING - JULY 28, 2015 AT 2:30PM IN HUDSON