HomeMy WebLinkAbout07-28-2015 Ad Hoc Health Center Construction Minutes MEETING MINUTES
AD HOC HEALTH CENTER CONSTRUCTION COMMITTEE
July 28, 2015 2:30 PM
County Board Room-Government Center
County Board Room - 1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER
Chair Peterson called the meeting to order at 2:30 p.m.
ROLL CALL
Attendee Name Organization Title Status Arrived
David Peterson St. Croix County Supervisor Present
Agnes Ring St. Croix County Supervisor Present
Deb Rasmussen St. Croix County Citizen Present
Roy Sjoberg St. Croix County Supervisor Present
Daniel Hansen St. Croix County Supervisor Present
Judy Achterhof St. Croix County Supervisor Present
Shaela Leibfried St. Croix County Supervisor Present
Suzanne Van Mele St. Croix County Citizen Present
Scottie Ard St. Croix County Citizen Present
OTHERS PRESENT: County Board Supervisors Roger Larson and Dave Ostness,
County Administrator Pat Thompson, Facilities Director Jim Elsbury, Health & Human
Services Director Fred Johnson, Health Center Administrator Sandy Hackenmueller,
Corporation Counsel Scott Cox, Management Analyst Kristen Ziliak, Information and
Technology Director John Allegro, Interim Finance Director Bob Mittet, Fiscal Manager
Beata Haug and Recording Secretary Monica Lucht.
GUESTS PRESENT: Representatives from Horty Elving, Rick Moore, Tu-Anh Johnson
and Erik Nelson. Representative from Market & Johnson, Randy LaFaive
APPROVAL OF MINUTES
1. Ad Hoc Health Center Construction Committee – Regular Meeting – June 30, 2015 2:30
PM
The minute of June 30, 2015 were accepted as distributed.
RESULT: ACCEPTED
PUBLIC COMMENT
None
BUSINESS ITEMS
1. Bid Pack 1 Results
Market & Johnson Representative Randy LaFaive, summarized the reasons for rebidding
Bid Pack 1. He then handed out the packet of results for Bid Pack 1 and part of Bid Pack
2. Bid Pack 1 re-bids were primarily for earthwork, asphalt, paving, curbing, sidewalks
and landscape. LaFaive recommended accepting the low bid in all categories.
RESULT: DISCUSSED
2. Bid Pack 2 Results
LaFaive reviewed Bid Pack 2 results. Some bid divisions need to be re-bid due to lack of
clarity in meeting bidding specifications. The cost of Geothermal is included in the
bidding results presented. The committee had several budget questions regarding
construction and design contingency funds. Thompson requested the committee
authorize the Administrator to proceed with the awards that Market & Johnson has
recommended. Concern was expressed with the lack of detailed, concrete bid results
presented. LaFaive explained bids were due last Friday and all clarifications were not
received prior to the meeting. Chair Peterson called for a motion to approve the
categories that are recommended by Market & Johnson.
Motion by Ard, 2nd by Acterhof to approve the recommended bids as presented.
Discussion. LaFaive explained that bid results to date, add up to $20.8 million, but
several will be re-bid and are expected to come in within budget. The total project
budget is $20,670,000 as approved by the County Board on May 5, 2015.
The vote was taken on the motion, motion carries. Ring directed LaFaive to give firm
numbers as soon as possible.
RESULT: DISCUSSED
3. Update on the Groundbreaking Ceremony
Health and Human Service Director Fred Johnson updated the committee on the plans for
the Groundbreaking Ceremony to be held August 4, 2015.
RESULT: DISCUSSED
REQUEST FOR FUTURE AGENDA ITEMS
ANNOUNCEMENTS & CORRESPONDENCE
ADJOURN
The meeting adjourned at 3:40 p.m.
DATE OF NEXT MEETING - AUGUST 25, 2015 AT 2:30 P.M. IN HUDSON