HomeMy WebLinkAbout08-25-15 Ad Hoc Health Center Construction Minutes MEETING MINUTES
AD HOC HEALTH CENTER CONSTRUCTION COMMITTEE
August 25, 2015 2:30 PM
County Board Room-Government Center
County Board Room - 1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER
Chair Peterson called the meeting to order at 2:30 p.m.
ROLL CALL
Attendee Name Organization Title Status Arrived
David Peterson St. Croix County Supervisor Present
Agnes Ring St. Croix County Supervisor Present 2:36 PM
Deb Rasmussen St. Croix County Citizen Present
Roy Sjoberg St. Croix County Supervisor Excused
Daniel Hansen St. Croix County Supervisor Excused
Judy Achterhof St. Croix County Supervisor Excused
Shaela Leibfried St. Croix County Supervisor Present
Suzanne Van Mele St. Croix County Citizen Present
Scottie Ard St. Croix County Citizen Present
OTHERS PRESENT: County Board Supervisors Roger Larson and Dave Ostness,
County Administrator Pat Thompson, Health & Human Services Director Fred Johnson,
Health Center Administrator Sandy Hackenmueller, Corporation Counsel Scott Cox,
Management Analyst Kristen Ziliak, Interim Finance Director Bob Mittet and Recording
Secretary Monica Lucht.
GUESTS PRESENT: Representatives from Horty Elving, Tu-Anh Johnson.
Representative from Market & Johnson, Randy LaFaive.
APPROVAL OF MINUTES
1. Ad Hoc Health Center Construction Committee – Regular Meeting – July 28, 2015 2:30
PM
The minutes of July 28, 2015 were accepted as distributed.
RESULT: ACCEPTED
PUBLIC COMMENT
None
BUSINESS ITEMS
1. Project Budget Update
Market & Johnson representative Randy LaFaive updated the committee on the project
budget based on bid results to date. LaFaive requested approval on bid result
recommendations received since the last meeting, shown in red on the updated budget
handout. Bidding has been very competitive primarily. LaFaive is still analyzing the
differences between recent bids on categories 6a and 7b (which include windows and
framing). Both window bids spec Anderson windows. Bid results on category 10a will
take longer to analyze as they include drawings. LaFaive requested the Committee
authorize him to award categories which are still being analyzed once the results are fully
analyzed. LaFaive noted that on the updated budget handout, the $100,000 line item for
the elevator renovations has been reduced to zero as County Facilities staff will manage
the elevator renovation and fund the improvements in the County's 2017 Capital
Improvement (CIP) Budget.
Thompson clarified that the Committee is being asked to approve subcontracts on all
categories indicated in red on LaFaive's updated budget handout today. Some categories
are being re-bid including roofing, siding, caulking and tiling and those results will be
brought back to the Committee for approval.
Motion by Van Mele, 2nd by Liebfried to approve the redline items for approval
including to 6a and 7b bidders. Motion carried.
RESULT: DISCUSSED
2. Site Plan Review
LaFaive reviewed the site plan and construction layout. Fencing will go around the entire
site primarily for safety. The field office will be in the maintenance garage. A temporary
road is being constructed for ESR access. Subcontractors will access the site via the ring
road. LaFaive showed site video captured via Drone. Drone flyovers will be scheduled
regularly. A site camera will also be installed which will provide live site streaming to
anyone with internet access.
RESULT: DISCUSSED
3. Public Relations
Thompson and HHS Director Fred Johnson expressed their appreciation to the group that
planned the groundbreaking which was well attended. The PR workgroup will next focus
on presentations and outreach to the public. Hackenmueller has solicited wing names
from staff and family and also asked the Committee. The neighborhoods have already
been named. Thompson asked that the PR workgroup also work on naming the facility
itself. Ard commented that October is a good time to start discussing fundraising
initiatives.
RESULT: DISCUSSED
4. Future Meeting Schedule
Chair Peterson thought for future meetings the committee should meet on September 22,
2015 yet, but after that, meetings will be called as needed. Thompson explained that he
will still provide a written report to the County Board. But once the Nursing Home
project is underway, the only purpose of the report would be to give informational
updates to the County Board and citizen members. Bi-weekly updates will also be on the
website in terms of what is happening visually on site.
RESULT: DISCUSSED
REQUEST FOR FUTURE AGENDA ITEMS
ANNOUNCEMENTS & CORRESPONDENCE
ADJOURN
The meeting adjourned at 2:54 p.m.
DATE OF NEXT MEETING - SEPTEMBER 22, 2015 AT 2:30 P.M. IN HUDSON