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HomeMy WebLinkAbout09-29-15 Ad Hoc Health Center Construction Minutes MEETING MINUTES AD HOC HEALTH CENTER CONSTRUCTION COMMITTEE September 29, 2015 2:30 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER Chair Peterson called the meeting to order at 2:35 p.m. ROLL CALL Attendee Name Organization Title Status Arrived Departed David Peterson St. Croix County Supervisor Present Agnes Ring St. Croix County Supervisor Present 3:45 PM Deb Rasmussen St. Croix County Citizen Present Roy Sjoberg St. Croix County Supervisor Present Daniel Hansen St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Absent Suzanne Van Mele St. Croix County Citizen Present Scottie Ard St. Croix County Citizen Present OTHERS PRESENT: County Board Supervisors Roger Larson and Dave Ostness, County Administrator Pat Thompson, Health & Human Services Director Fred Johnson, Health Center Administrator Sandy Hackenmueller, Corporation Counsel Scott Cox, Management Analyst Kristen Ziliak, Facilities Director Jim Elsbury, Information Technology Director John Allegro, Interim Finance Director Bob Mittet and Recording Secretary Monica Lucht GUESTS PRESENT: Representatives from Horty Elving, Rick Moore and Tu-Anh Johnson. Representative from Market & Johnson, Randy LaFaive. Representative from the Committee for the Fund to Benefit the St. Croix Health Center, Pat Jonas. Representatives from Andersen Windows Nathan Treloar and Terry Faust. Representative from Arrow Building Center Brady Duesterhoeft. APPROVAL OF MINUTES 1. Ad Hoc Health Center Construction Committee – Regular Meeting – August 25, 2015 2:30 PM The minutes of August 25, 2015 were accepted as amended. Sjoberg requested that the roll call reflect that his absence was excused. RESULT: ACCEPTED AS AMENDED PUBLIC COMMENT None. BUSINESS ITEMS 1. Project Budget Update & Subcontract Approval Market & Johnson representative Randy LaFaive provided a project and budget update. Based on bids received to date, the project remains within the established budget. LaFaive reviewed the bid results for the Committee to consider for approval today. Some bid divisions will need to be re-bid as they could not be qualified including, Siding and Sealants, and Casework. As part of the site preparation, some issues have been identified with the utilities that may incur unexpected cost. LaFaive also clarified that on the handout provided for Alternate 1 - Hydro Pool, and Alternate 2 - Adult Daycare, the numbers received don't show a negative amount, but indicate if the results are above or below budget. LaFaive stated the final bid results for the pool will be firm soon for use in the grant application for the pool. Van Mele updated the Committee as to the process and status of the Andersen grant application for the Hydro Pool. The grant is through the Committee for the Fund to Benefit the St. Croix Health Center. The grant application will be submitted by October 14th with response by November 13th. Motion by Ard, 2nd by Hansen to approve the bids as presented for this round. Discussion on competitive bidders and process. Motion carried. RESULT: DISCUSSED 2. Site Activity and Project Schedule Update LaFaive reviewed the project schedule. Internal scheduling with subcontractors is updated weekly. The site work focus right now is getting the slabs done before winter so subcontractors don't incur additional cost. The footings are done for Building C, the Dementia Unit and for Building A. Van Mele asked if November 5th deadline for windows will be met. LaFaive answered that if the avenue for windows can be decided soon, the deadline can be met. LaFaive presented the video of the newest drone flyover from Thursday, September 24th. RESULT: DISCUSSED 3. Window Specification Change Request by Ad Hoc Committee Member Citizen member Suzanne Van Mele proposed to project staff and to Andersen Windows, an upgrade to Series 200 windows from the Series 100 windows specified in the bid response from Arrow Building Center on bid category 06A (Rough Carpentry Materials). Andersen Windows representative Nathan Treloar, spoke to the differences between the Series 100 and Series 200 windows. Series 100 windows are composite and Series 200 are wood. Andersen Windows representative Terry Faust explained some of the different components of each window such as that the Series 200 comes with a tilt mechanism. The longevity of the coating and coloring of both windows was discussed. Faust explained that Andersen Windows has been using a liquid vinyl, not paint, since the 1960's, and it bonds well to wood to really protect it. Faust added that the Series 200 comes in the clear pine or white. Both windows come with a 20 year warranty on glass, sealers and stress cracks at 100%. Faust demonstrated the different safety devices on each window. Discussion of whether the windows in the Dementia Unit should open. The Low E rating was discussed. Today's Low E coating is equivalent to the past with a triple pane. The cost difference between the windows was discussed. Series 100 is lower in cost because Series 200 is a wood product and more expensive to build. Wood also needs to be refinished every 3-5 years which adds cost. There is a difference of $45,000 between the two Series. Chair Peterson summarized that the quality in both windows is pretty much the same, so the difference is only that one tilts upper and lower, and the other just lower. Treloar agreed. Series 100 is more modern whereas Series 200 more traditional. The Committee requested clarification as to whether a change order would be needed. LaFaive explained to go from the Series 100 to Series 200 would be $45,000, closer to $60,000 for all windows by the time stain is added. The committee continued to discuss the pros and cons and where the costs would add up. Cleaning is another factor, touch-ups on the inside are done by Health Center staff, but the exterior cleaning would be hired out. Facilities Director, Jim Elsbury commented that cleaning the exterior through a commercial company for the next 20 years would not add up to the extra cost of the Series 200 windows. Motion by Ard, 2nd by Hansen to proceed with the Series 100 windows as per bid. Discussion. Acterhof asked Treloar for any cost initiatives with the Series 100 as well. Treloar answered if help is needed they would work with the team on that. Motion carries. RESULT: DISCUSSED 4. Committee for the Fund to Benefit the St. Croix Health Center Activity Update Nursing Home Administrator Hackenmueller introduced Pat Jonas of the Committee for the Fund to Benefit the St. Croix Health Center. Jonas explained that usually private nursing homes use this benefit, but is very encouraged to see that the St. Croix Health Center is pursuing the pool grant and its aggressive movement toward helping its citizens. Dan Hansen thanked Jonas for her contributions, stating she's been very instrumental. Van Mele added that she has been working with this group for about three weeks now and the group is very dedicated in putting information together. Van Mele stated she is just about ready to present the pool grant to the Andersen foundation and should have an answer back on November 13th. The goal of this group to continue beyond grants, seeking project donations for smaller items not in the budget. They are currently working on a brochure and donation card to use for soliciting donations and championing volunteers at the nursing home. RESULT: DISCUSSED REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN The meeting adjourned at 4:00 p.m. DATE OF NEXT MEETING - TBD For future meetings, Thompson suggested that the committee meet at the call of Chair Peterson.