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Home My WebLink About11-23-15 Ad Hoc Health Center Construction Minutes MEETING MINUTES AD HOC HEALTH CENTER CONSTRUCTION COMMITTEE November 23, 2015 2:30 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER Chair Peterson called the meeting to order at 2:30 p.m. ROLL CALL Attendee Name Organization Title Status Arrived David Peterson St. Croix County Supervisor Present Agnes Ring St. Croix County Supervisor Present Deb Rasmussen St. Croix County Citizen Absent Roy Sjoberg St. Croix County Supervisor Excused Daniel Hansen St. Croix County Supervisor Absent Judy Achterhof St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present Suzanne Van Mele St. Croix County Citizen Present Scottie Ard St. Croix County Citizen Present OTHERS PRESENT: County Administrator Pat Thompson, Health & Human Services Director Fred Johnson, Health Center Administrator Sandy Hackenmueller, Management Analyst Kristen Ziliak, Facilities Director Jim Elsbury, Interim Finance Director Bob Mittet and Recording Secretary Monica Lucht. GUESTS PRESENT: Representative from Horty Elving, Tu-Anh Johnson. Representatives from Market & Johnson, Randy LaFaive and Matt Faulkner. APPROVAL OF MINUTES 1. Ad Hoc Health Center Construction Committee – Regular Meeting – September 29, 2015 2:30 PM Van Mele indicated that in item #1 of the September 29, 2015 minutes, the fund name should be 'Committee for Fund to Benefit St. Croix Health Center', remove the word 'the'. With this change, the minutes of September 29, 2015 were approved as amended. RESULT: ACCEPTED AS AMENDED PUBLIC COMMENT None BUSINESS ITEMS 1. Andersen Foundation Grant Update Van Mele reported that a grant application in the amount of $435,181 was initiated in August and submitted to the Fred C. and Katherine B. Andersen Foundation on October 12th by the Fund to Benefit St. Croix Health Center, a Fund within the New Richmond Area Community Foundation (NRACF). Last week Van Mele received verbal notification from the Andersen foundation that a partial grant for $300,000 was approved and would be sent to the NRACF to be deposited into the Fund to Benefit St. Croix Health Center on or about December 18th with the stipulation that it be used solely for the construction of the therapy pool. Van Mele praised the Andersen founders who without fanfare gave generously to the community during their lifetimes and through their foundation since. The board of their foundation honors their manner of giving by asking that the pool not be named for the foundation. They hope that this grant will inspire others to donate. Van Mele recognized Pat Jonas, President, Attorney Judith Remington, Secretary and Supervisor, Paulette Andersen, member of the Committee to Fund the St. Croix Health Center, Supervisor Agnes Ring, Sandy Hackenmueller, Health Center Administrator, Stephen Nasseff, CEO of New Richmond Hospital, County Board Chair, Roger Larsen, Kristen Sailer, Market & Johnson, and Horty Elving for their specific contributions to the grant application. Committee Chair Peterson and Supervisor Ring thanked Van Mele for her hard work. A round of applause followed. RESULT: DISCUSSED 2. Project Budget Update & Subcontract Approval LaFaive introduced Matt Faulkner, another owner of Market & Johnson, who will take over for Kevin Renley. LaFaive updated the project stating that good progress is being made and referred to the summary of where Market & Johnson is at to date. He pointed out that the negative numbers are variances where money has been saved. The items in yellow are 7F siding, caulk and downspouts, 7H are sealants. Three bids for each were received, which were competitive, but the numbers need critiquing due to a big difference between bidders. LaFaive would like to do some homework first before recommending a bidder. Insulation 7B, will be revisited after going with one contractor. There are other interested parties so this will be rebid. 9D, carpet and flooring, the recommended company came back with some missing key components and couldn't make the account work, so we are now going with Swanson Flooring. The good news is Swanson Flooring is a good company and also can do ceramic tiling. Ring asked if all yellow highlighted items are being awarded. LaFaive answered that he found out these companies are missing key components, so they were not awarded and the items will go out for rebid. For item 10A, LaFaive is slowly going through the specifications as items are not going in until summer/fall. If any need to go for a rebid, he will present that to the Committee. Appliances will not be purchased yet because of lack of storage. Retaining, fencing and irrigation are all slated for next year. Overall, the budget has taken some hits and some gains, but looks good. Contingency had to be used for some site issues, but $600,000 is still left and LaFaive feels comfortable with that. LaFaive asked for any questions. The Committee asked questions regarding the contingency and if Thompson and Ziliak were made aware of the use of funds. Thompson assured the Committee that all contingency funds are run through him. LaFaive complimented the team on receiving the funding for the Therapy Pool. The pool has a condition to get ordered by a certain date. Market & Johson will put down the initial investment to get it ordered since it takes 250 days and won't be here until July or August. The grant needs to be approved by the full County Board in January 2016 through a resolution. Thompson gave authority to order the pool and do the sitework. The Committee furthered discussed the high licensing, permit and escrow fees from the City of New Richmond. Ard asked for the dates of the applications to do some checking. Motion by Ard, 2nd by Van Mele to accept the action of Market & Johnson to search further to verify the amounts of the bids and ultimately make proper selection, and to accept the Swanson bid as received. Discussion. Motion carried. RESULT: DISCUSSED 3. Site Activity Update LaFaive showed video of the site construction. The trusses are in place as of today. Building A completion anticipated by Christmas. The last of the concrete poured is hopefully by December 10th. This week with temperatures in the 40s, quite a bit will get done. Van Mele asked about the Geothermal and LaFaive responded that it is complete along with many of the site utilities. The project is very much on track for next December. Van Mele requested a Microsoft diagram of progree for the next Committee meeting. Ring asked for any findings of the Geothermal, and LaFaive indicated there were no surprises. RESULT: DISCUSSED 4. Examined Forecast Update Mittet gave an Examined Forecast update after encouraging WIPFLi to do the forecast. Since then Mittet realized what is needed is less than what was provided. Larry Lestrud was waiting on the County for information. The bonding is a general obligation of the County, so the end result is they are backing off the Examined Forecast and will do a compilation which will reduce the fee by $5,000. Lestrud struggled with how to do a balance sheet not knowing the cost of the project. Mittet stated what we need is a forecast of how much cash from the Health Center will be contributed towards the payments. Right now, what is needed from Lestrud, is an operating statement, nothing else. The County will comprise the rest of the statements. Lestrud will also give the County the alternative compilation. RESULT: DISCUSSED REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN The meeting adjourned at 3:19 p.m. DATE OF NEXT MEETING - TBD