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HomeMy WebLinkAbout01 04 2017 AD Hoc HC Construction Minutes MEETING MINUTES AD HOC HEALTH CENTER CONSTRUCTION COMMITTEE January 4, 2017 3:00 PM Health and Rehab Center- Room 128 (Great Room) Health and Rehab Center Room 128 - 1445 N 4th St., New Richmond, Wisconsin CALL TO ORDER This January 4, 2017 meeting of the Ad-Hoc Health Center Construction Committee was called to order by Chair David Peterson at approximately 3:00 PM. ROLL CALL Attendee Name Organization Title Status Arrived David Peterson St. Croix County Supervisor Present Agnes Ring St. Croix County Supervisor Present Deb Rasmussen St. Croix County Board Member Absent 3:05 PM Roy Sjoberg St. Croix County Supervisor Absent 3:05 PM Daniel Hansen St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present Suzanne Van Mele St. Croix County Present Scottie Ard St. Croix County Present Others in Attendance: Health and Human Services Director Fred Johnson, County Administrator Pat Thompson, Finance Director Bob Mittet, County Board Chair Roger Larson, County Board Vice Chair Dave Ostness, Health Center Administrator Sandy Hackenmueller, Facilities Director Jim Elsbury, Randy LaFaive and Matt Faulkner from Market & Johnson, Operations Manager Ken Witt, IT Director John Allegro, Rick Moore, Sitha Chhum and Peter Schmelzer from Horty Elving &Wold APPROVAL OF MINUTES 1. Ad Hoc Health Center Construction Committee – Regular Meeting – November 23, 2015 2:30 PM Chair Peterson asked the Committee if after review of the minutes if there were any changes that needed to be made. Suzanne Van Mele proposed and submitted some changes to the paragraph under the Business item #1 Anderson Foundation Grant update. These changes will be made. Minutes were approved as amended by Chair Peterson. RESULT: APPROVED AS AMENDED [UNANIMOUS] AYES: David Peterson, Agnes Ring, Daniel Hansen, Judy Achterhof, Shaela Leibfried, Suzanne Van Mele, Scottie Ard ABSENT: Deb Rasmussen, Roy Sjoberg PUBLIC COMMENT Chair Peterson opened the floor for public comment for items on or off the agenda. No Public Comment. BUSINESS ITEMS 1. St. Croix Health Center Project Budget Report St. Croix County Finance Director Bob Mittet reviewed a spreadsheet regarding the project budget. There is $230,086 left in the contingency funds available to cover things that may come up during the remodeling process. Discussion. RESULT: DISCUSSED 2. St. Croix County Health Center Facility Building Site Activity and Project Schedule Report Rick Moore from Horty Elving and Randy LaFaive from Market Johnson reviewed project activity. Randy shared that phase 1 is complete and phase 2 is well under way. Most of the demolition is completed. Hope to finish remodel by June of 2017. An update was given regarding the pool. All concrete is poured, just completing duct work and sheet rock. Most likely will be late February 2017 for installation and completion. Administrator Thompson shared that there is concern that the contingency fund is going to be very tight as this remodel continues, but everyone is trying to manage it very closely. An electrical (switch gear) panel appears to potentially need repair or replacement to meet updated codes and certification. Discussion had on other concerns that were found and any plans on how to cover costs if contingency money is depleted. This committee will be kept informed on the contingency funds as the project progresses. Rick Moore from Horty Elving agrees the contingency will be tight, but informed the committee that Horty Elving has gone through all of the drawings and done a quality review, they found some items that will increase cost but also some cost savings, they have turned them over to Market Johnson for their final review to price where things are at. RESULT: DISCUSSED 3. Transition to the New St. Croix County Health and Rehab Center St. Croix Health Center Administrator Sandy Hackenmueller updated the committee on the transition of staff and residents to the new facility. Residents are enjoying the new facility and it's becoming their new home. The staff are also adjusting to the new normal. A significant change is that staff are using cell phones to answer call lights and communicate with each other for assistance. Marketing will start soon for the Community Based Residential Facility (CBRF) and the Kitty Rhoades Memorial Memory Care Center. The memory care center is still awaiting licensure, the application has been sent and Hackenmueller has been communicating with the state to try and push approval through. Hackenmueller hopes to open soon. The waiting list for the Community Based Residential Facility (CBRF) is at 4 for the memory care unit and 14 for the newly remodeled CBRF. There are currently 47 on the wait list for long term skilled nursing. RESULT: DISCUSSED 4. Medicaid Waiver Funding for the Planned St. Croix County Community Based Residential Facilities Health and Human Services (HHS) Director Fred Johnson updated the Committee on the status of Heightened Scrutiny. A resolution that was requested be drafted on behalf of this Committee as well as the Health and Human Services Board was brought to the County Board on October 11, 2016 and approved. This resolution was forwarded to those indicated in the resolution. The next step is to update and resubmit the heightened scrutiny application once the licensing is approved and residents are receiving services. This will be for the 10 bed Community Based Residential Facility (CBRF). This application process will be done again once the 40 bed CBRF is completed. HHS Director Johnson shared he has done some outreach to the Centers for Medicare and Medicaid with no response as of yet. Nursing Home Administrator Hackenmueller says Leading Age is working on addressing the heightened scrutiny issue as well. Discussion had and questions answered. Suggestions were made to reach out to our Senators Tammy Baldwin and Ron Johnson as well as Representative Sean Duffy. County Board Supervisor Roy Sjoberg will work on contacting Senator Baldwin's office. Supervisor Ring feels we need to reach out, make phone calls, send letters etc.. to our representatives. Maybe invite local legislatures to the table to meet and discuss this issue and the effect it could have on the elderly populations. Residents we can take until heightened scrutiny is approved will be those using private pay. RESULT: DISCUSSED 5. Future Ad Hoc Health Center Construction Committee Meeting Schedule The Ad-Hoc Committee determined that they will await a suggested date and time for next meeting from Administrator Thompson. Thompson believes it will be 4-6 weeks, but will keep committee informed as things move forward. RESULT: DISCUSSED REQUEST FOR FUTURE AGENDA ITEMS Nothing at this time. ANNOUNCEMENTS & CORRESPONDENCE Dan Hanson asked to acknowledge the incredible job that Nursing Home Administrator Sandy Hackenmueller has done throughout this process. Suggestion made to update the website with pictures of new remodeling progress. ADJOURN Chair Peterson called the meeting adjourned at approximately 4:06 PM. DATE OF NEXT MEETING To be determined.