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HomeMy WebLinkAbout08 11 2015 Ad Hoc Library Services Minutes MEETING MINUTES AD HOC COUNTY LIBRARY SERVICES SUBCOMMITTEE August 11, 2015 3:00 PM Hazel Mackin Community Library Hazel Mackin Community Library - 311 West Warren Street, Roberts, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Supervisor Absent Dave Ostness St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Others present: Kimberly Hennings, Friday Memorial Library (New Richmond); Krissa Coleman, Hazel Mackin Community Library (Roberts); Ginny Scheider, Somerset Public Library; Shaleen Culbert and Janet Scepurek, Glenwood City Public Library; Rebecca Dixen, Baldwin Public Library; John Thompson, IFLS; County Board Supervisor Dan Hansen; Cindy Campbell, County Clerk APPROVAL OF MINUTES Ad Hoc County Library Services Subcommittee – Regular – July 14, 2015 3:00 PM RESULT: ACCEPTED PUBLIC COMMENT None. BUSINESS ITEMS 1. Continuing review of proposed changes to County Library Services Plan 2015-2018 Achterhof reported a revised Library Services Plan (the Plan) was distributed by Rebecca Dixen noting the revision date of July 14. The current funding (item IV) includes the funding language discussed at the last meeting. Ostness requested finalization of the Plan be postponed until the next meeting. RESULT: DISCUSSED 2. Further discussion about adding members to library boards; news from the District meeting of library directors; how should requests for additional directors be communicated? Dixen reported she made an announcement at the MORE Directors' Council, which consists of ten counties and sixty libraries, to make them aware of a little known mechanism on adding members to the library boards. Dixen reported some thought this could be useful and others were wary of adding members. Dixen further reported the Menomonie Library in Dunn County has additional members who reside outside the city limits. Thompson confirmed members serve a 3-ye ar term unless county funding falls below a certain amount. Thompson added municipal libraries have specific requirements for board membership per Wisconsin State Statute. Discussion regarding County Board members and how appointments are made as well as the positives and negatives for additional members. Thompson indicated Wis. Stat. 43.60 governs library board membership. RESULT: DISCUSSED 3. Review and discuss what all to include in a standardized report to be delivered by each of the libraries located within the County to this Subcommittee and subsequently to the Administration Committee Achterhof noted the distribution of reports from Thompson and Dixen's report on St. Croix Library Inventory of Services. Dixen reported the more information provided the better. Discussion regarding tracking the same data, getting data from the Department of Public Instruction (DPI) website, and providing the county with more information about libraries to help with advocacy. Discussion regarding reporting annually t o the County Board in April or May. Thompson's report will be part of the September meeting. RESULT: DISCUSSED 4. Determine if September is still the best month to hold the Public Hearing on the County Library Services Plan before the Administration Committee. If it is, begin preparation planning. Discussion regarding public hearing presentation and focusing on how the County is serving rural residents and the funding. Review of Goals and Objectives in the Plan. Thompson recommends adding item G. under Goals and Objectives - "G. Goal: The County supports the funding obligations of municipalities for all the public libraries within St. Croix County and may adjust funding support based upon local decisions and actions." Discussion regarding setting next meeting date for September 8th at 3:00 p.m. and the *September 16th public hearing during the Administration Committee meeting. Achterhof requested librarians attend and be prepared to speak. (*Clerk's note: After review of the public hearing notice with Corporation Counsel Scott Cox and the delay in finalizing the Plan, a tentative date for the public hearing was set for October 21, 2015 at 5:00 p.m.) RESULT: DISCUSSED 5. Recommend how the Subcommittee, once this ad hoc subcommittee has been dismissed, should be reconstituted as a standing subcommittee of the Administration Committee. How the chair of the Administration Committee should make appointments? Or is that appointment authority too much power for a chair who may later not be an advocate of the value of public libraries. Scott Cox may provide information on this matter in advance. Ostness indicated he would like to see this ad hoc committee continue as a subcommittee with same membership. Achterhof suggested this subcommittee meet a minimum of once a year with the library directors. Thompson recommended the Library Planning Subcommittee be consistent with the Plan language and recommend any changes or updates to the Administration Committee. Thompson will revise the language in the Plan under Goals and Objectives item B. to include the Administration Committee and eliminate the County Administrator. RESULT: DISCUSSED REQUEST FOR FUTURE AGENDA ITEMS Review proposed changes to Plan Finalize report (oral and written) to Administration Committee ANNOUNCEMENTS & CORRESPONDENCE None SET NEXT MEETING DATE, TIME AND PLACE September 8 - 3:00 p.m. - Hazel Mackin Library - Roberts ADJOURN 4:35 p.m.