HomeMy WebLinkAbout06 16 2015 Ad Hoc Library Services Minutes MEETING MINUTES
AD HOC COUNTY LIBRARY SERVICES SUBCOMMITTEE
June 16, 2015 6:30 PM
River Falls Public Library
River Falls Public Library - David Smith Meeting Room - 140 Union Street, River Falls, Wisconsin
CALL TO ORDER
ROLL CALL
Attendee Name Organization Title Status Arrived
Roy Sjoberg St. Croix County Supervisor Present
Dave Ostness St. Croix County Supervisor Present
Judy Achterhof St. Croix County Supervisor Present
Others present: Kim Hennings, Friday Memorial Library, New Richmond; John
Thompson, IFLS; Nancy Miller, River Falls Public Library; Rebecca Dixen, Baldwin
Public Library; Jan Sepurek, Glenwood City Library Board, and Cindy Campbell,
County Clerk
APPROVAL OF MINUTES
1. Ad Hoc County Library Services Subcommittee – Regular – May 14, 2015 7:00 PM
RESULT: ACCEPTED
PUBLIC COMMENT
None.
BUSINESS ITEMS
1. Review of proposed changes to County Library Service Plan 2014 - 2017
The Library Service Plan (the Plan) title needs to reflect the years 2015 - 2018. Dixen
reported Section I. Mission Statement has been revised but needs more work. Dixen,
Hennings, Miller and Culbert will rework the Mission Statement. Revisions were also
made to Section III.A. No changes were made to the Goals and Objectives section.
Sjoberg highlighted the re-drafted Section IV. Current Funding of Library Services to
County Residents. Sjoberg distributed a March 2014 memo from Corporation Counsel
Scott Cox regarding the Hudson Area Joint Library noting the County can not require the
Joint Library to pay the County's reimbursements to other libraries in the county for any
shortfall in rural circulation resulting from the Joint Library's failure to pay the affected
libraries.
Discussion regarding reimbursement rates and adjusting the reimbursement rate to
Hudson Area Joint Library to 70% and the remainder of the libraries will remain at 100%
reimbursement. If Hudson's partner municipalities agree to the reimbursement libraries
as stated, the County will reimburse at 100%. Thompson will confirm this is allowable
and determine what can be done with the remainder of the funds. One option is to
distribute funds pro rata per the Plan.
Discussion regarding the required public hearing for the Plan. Per Thompson, the
Library Planning Committee can hold the public hearing and it can be done prior to a
County Board meeting then County Board members are invited to attend and later ratify
the plan.
RESULT: DISCUSSED
2. Further discussion about adding members to library boards and other ways that the
County can better support the smaller libraries
Discussion regarding adding Library Board members to support smaller libraries.
Thompson explained a sliding scale based on Wisconsin State Statute 43.60. Per State
Statute, the County Board Chair, with approval of the County Board, can appoint
additional members to library boards. Discussion regarding additional appointees and
representation. Thompson confirmed membership terms are three years. Discussion
regarding some county oversight on how the libraries are managed and suggestions from
library boards for good county representation candidates. Library directors were
encouraged to discuss the additional appointments at their next meeting and report back
to ad hoc committee. Dixen will serve as the liaison.
RESULT: DISCUSSED
3. Set Goals and Objectives of the subcommittee
Discussion regarding Goals and Objectives within the Plan. Thompson suggested
appointing a formal library committee consisting of members of the County Board,
library directors and citizens of the County. This committee would report on an annual
basis to the Administration Committee with updates, are they meeting the goals and
objectives of the Plan, and could suggest modifications to the Plan. Discussion regarding
forming a formal Library Planning Committee. Thompson indicated Dunn County has a
Library Planning Committee which meets on an annual basis with library directors.
Thompson suggested an annual informational presentation.
Goals of this subcommittee discussed and determined:
1. Hold public hearing and adopt the Plan
2. Standardized means by which each library provides an annual State of the Health
Report to the St. Croix County Administration Committee - due March 1st every year.
3. Thompson will create standardized statistical report from IFLS data for review by the
subcommittee
4. Potential addition of board members to library boards
5. Assist with advocacy and education about library issues including explanation of
Hudson Area Joint Library situation to municipal boards
Discussion regarding communication gaps and weaknesses. Discussion regarding library
annual reports given to the subcommittee, Administration Committee and/or County
Board. The Administration Committee is given the responsibility to do what is necessary
for the libraries and enforcement of the Plan.
Achterhof will research and submit a report regarding circumstances on how libraries are
funded vs. other libraries.
Discussion regarding press releases promoting public libraries and services. Sjoberg
suggested hiring an intern to do a promotional pitch or UW-Extension.
Sjoberg will meet with Hennings from Friday Memorial Library to review goals and
objectives. Achterhof and Ostness will meet with other library directors to review goals
and objectives.
RESULT: DISCUSSED
REQUEST FOR FUTURE AGENDA ITEMS
ANNOUNCEMENTS & CORRESPONDENCE
ADJOURN
8:18 PM
DATE OF NEXT MEETING
July 14, 2015 at 3:00 p.m. at the Baldwin Public Library