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HomeMy WebLinkAbout05 14 2015 Ad Hoc Library Services Minutes MEETING MINUTES AD HOC COUNTY LIBRARY SERVICES SUBCOMMITTEE May 14, 2015 7:00 PM Hazel Mackin Community Library Hazel Mackin Community Library - 311 West Warren Street, Roberts, Wisconsin CALL TO ORDER Meeting called to order by Sjoberg at 7:07 PM ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Supervisor Present Dave Ostness St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Others Present: John Thompson-IFLS, Brenda Hackman-Hazel Mackin Community Library, Shaleen Culbert-Glenwood City Public Library, Rebecca Dixen-Baldwin Public Library, Nancy Miller-River Falls Public Library, County Clerk Cindy Campbell APPROVAL OF MINUTES NA PUBLIC COMMENT None. BUSINESS ITEMS 1. Organization of Subcommittee Achterhof nominated Sjoberg. Sjoberg nominated Ostness. Ostness refused nomination. Sjoberg accepted the position of Chair. Achterhof accepted the position of the Vice- Chair. RESULT: DISCUSSED 2. Review of the County Library Service Plan 2014-17 A revised Library Service Plan (the "Plan) was distributed by Dixen. Dixen explained revisions were made after presenting the Plan to the Administration Committee on April 15th. The previous Plan expired in 2009. Dixen indicated the Plan is vague and general and confirmed all area librarians approved this draft. Review Mission Statement and statutory requirements. The purpose of the Plan is to be a guiding document for the County Board to provide a service to county residents. John Thompson stated that Wisconsin Statutes require a public hearing before the County Board adopts the Plan. He added statutes also provide the County Board Chair may appoint additional members to library boards of a municipal public library located in whole or in part of the County. Dixen reported the attachment to the Plan is now titled "St. Croix Library Inventory of Services, 2015" and is referenced within the Plan. The chart containing statist ics was removed as it was difficult to keep up to date. Correction made to the Hudson Area Joint Library name (added "Area"). Sjoberg requested reference be made to "towns" and not "townships" and requested under Article V to add: "The County fully reimburses the libraries at 100% of the cost of circulation." Sjoberg indicated he will draft language for Article V. Discussion regarding how funding was set and funding scenarios. Discussion regarding VI. Goals and Objectives. Section B. Discussed how to monitor and update. Thompson suggested having formal a committee structure that would oversee all the libraries in the County, would review standardized annual reports from each of the libraries, and would then present the committee's own report to the Administration Committee. A suggestion was made to add St. Croix County library information to the County’s website. Discussion regarding Article VII. Implementation and VIII. Evaluations. Sjoberg questioned whether Evaluations was a "goal". RESULT: DISCUSSED 3. Identifying Concerns and Problems that Exist in the Delivery of Library Services in the County Discussion regarding identifying concerns. 1) Failure of reimbursement by the Hudson Area Joint Library; 2) Consider increasing more members to the library boards and solicit recommendations from the libraries; and 3) How can the County support smaller libraries? RESULT: DISCUSSED 4. Setting Goals and Objectives for the Ad hoc County Library Services Subcommittee Discussion regarding Goals and Objectives. 1. Strengthen the Plan. 2. Monitor our standards and determine if the libraries are meeting the standards and provide the County with annual reports. 3. Education and public awareness. 4. Address board membership issues in Glenwood City and consider appointing additional members. RESULT: DISCUSSED REQUEST FOR FUTURE AGENDA ITEMS None. ANNOUNCEMENTS & CORRESPONDENCE None. ADJOURN 9:10 PM DATE OF NEXT MEETING June 11, 2015 7:00p.m. - Hazel Mackin Community Library, Roberts