HomeMy WebLinkAbout08 28 2014 Health Center and CBRF Subcommittee MinutesHealth Center And Community Based Residential Facility (CBRF) RFP Subcommittee
August 28, 2014
11:00 am
Meeting Minutes
CALL TO ORDER
Shaela Leibfried, Subcommittee Chair called the meeting to order at 11:10 am
ROLL CALL
In Attendance
HHS Board Supervisors
Shaela Leibfried (Subcommittee Chair), Paulette Anderson, Deb Rasmussen
Other County Board Supervisors
Dave Ostness, Roy Sjoberg, Dan Hansen
Staff
Patrick Thompson (County Administrator), Jim Elsbury (Facilities Director), Kristen
Ziliak (Management Analyst), Sandy Hackenmueller (Nursing Home Administrator),
Tabatha Hansen (Finance Director)
APPROVAL OF MINUTES
Minutes from the 8/19 meeting were approved without changes.
BUSINESS ITEMS
1. Review Proposal Scoring Tabulations
Discussion of proposal scores. Sjoberg highlighted the statistical difficulty that scorer #6
scored four proposals a zero and recommended all scores by #6 be removed. Scorer #6
explained some reasons for the zero scores given. Both Sjoberg and Dan Hansen and
Ziliak recommended interviewing Hoffman due to work on the local River Crest
Elementary school and previous experience with the County’s State Application for a
new Health Center and on the SCCSC project. Consensus was to remove scores by #6
and proposer scores were re-ranked; Horty 631, Pope 629, AG 624, Hoffman 597, PRA
592, Frisbie 573, Abacus 480, RSP 344, Vedi 289.
Discussion about how many of the 9 proposers to interview based on the new scores. A
motion was made by Anderson, seconded by Rasmussen to interview the six proposers
with the highest scores; Horty, Pope, AG, Hoffman, PRA and Frisbie.
Dan Hansen and Leibfried requested cost envelopes be opened for the six proposers. Cost
envelopes were opened by Elsbury and Ziliak for Horty, Pope, AG, Hoffman, PRA and
Frisbie and copies distributed.
Preliminary review of the cost proposals indicated they would be difficult to compare
without more thorough analysis.
Hackenmueller shared feedback she has had from other WI Nursing Home
Administrators about some of the six proposers.
Tabatha Hansen reviewed the most recent financial forecasting/modeling done by Larry
Lester of Wipfli and presented to the HHS Board in 2013.
Discussion about whether the County Facilities Department should have a role in the
Construction Management vs. hiring a Construction Manager or a single vendor for both
Design and Construction Management. Ziliak reviewed a variety of options available to
the County for the project’s Design and Construction Management. There was no final
consensus.
2. Select First Round Interview Proposers
Staff were directed to reduce the pool of six proposers to four for interviews on
September 9th from 10am – 2pm.
ADJOURN
The meeting adjourned at approximately 12:45 pm
DATE OF NEXT MEETING
Currently scheduled for 9/9/14 at 10am