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HomeMy WebLinkAbout12-30-14 Rules and Bylaws Subcommittee Minutes MEETING MINUTES RULES AND BYLAWS SUBCOMMITTEE December 30, 2014 4:30 PM County Board Room - Government Center County Board Room-Government Center - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER Attendee Name Organization Title Status Arrived Ron Kiesler St. Croix County Supervisor Present Roy Sjoberg St. Croix County Supervisor Late 4:41 PM Jill Ann Berke St. Croix County Supervisor Present Others present: Roger Larson, Dave Ostness, Tim Ramberg, Bob Mittet, John Allegro, Scott Cox, Fred Johnson, Pat Thompson and Cindy Campbell ROLL CALL APPROVAL OF MINUTES 1. Rules and Bylaws Subcommittee - Regular - Dec 10, 2014 3:00 PM RESULT: ACCEPTED BUSINESS ITEMS 1. Article 1 - Follow Up: Vacancies & Extended Absences, Compensation & Per Diem Berke reported the group consisting of herself, Ostness, Cox and Campbell met regarding absences and vacancies. Cox distributed proposed language for absences and indicated it also applies to Board of Adjustment and Council on Aging. Cox summarized the County Board cannot make a rule on absences but can establish a threshold for removal for cause such as inefficiency, neglect of duty, official misconduct or malfeasance in office. The draft contained a limit of three or more unexcused absences or five total absences within a year. Discussion regarding total absences per committee or board and measuring absences from the occurrence on a rolling calendar. Cox confirmed the absences are per committee or board. Discussion regarding determining unexcused vs. excused absences and notification to the County Clerk of an expected absence. Discussion regarding notification of an expected absence to the board or committee chair and department head. The chair of the committee or board would decide if the absence is excused or unexcused. RESULT: DISCUSSED 2. Rules and Bylaws Review Sjoberg reviewed the revisions to Article I discussed at the December 10, 2014 meeting. Discussion regarding vacancies. Cox recommended language be included in the vacancy section as follows: “In the event the County Board Chair does not appoint a person to fill the unexpired term within 60 days of vacancy the County Board Chair shall explain to the County Board why no such appointment/nomination has been made.” Berke suggested candidates seeking to fill a vacancy come before the County Board before approval by the County Board. Review and discussion regarding Section F - Compensation of Supervisors. Cox suggested the second sentence read: “The resolution must be adopted prior to the earliest date on which nomination papers may be circulated for a County Board seat, for the succeeding term.” and delete the third sentence. Discussion regarding Section G - Compensation of Citizen Members. Add in the first sentence, “Citizen members of Standing Committees and Subcommittees, or other governmental bodies or authorized units are entitled to receive per diem and mileage for meetings attended in the same amount and at the same rates as Supervisors receive for attending County meetings. Review of Section H regarding salaries. Sjoberg recommended this section be moved to an appendix with reference made where to find the information and to change word “Salary” to “Compensation”. Discussion regarding per diem rates. Berke suggested surveying other counties. Discussion and revisions to Section H.6.c. regarding meetings outside the county. It was determined item c. covers the Wisconsin Counties Association conference and to include steering committee meetings. Section H. 7. Regarding payment will be moved to the appendix and subs should be listed as a., b., c. Review of Article II. Sjoberg suggested Section C. items 1 - 12 be labeled as “Conducting Board Meetings” then requested Larson to submit duties of the chair besides conducting a board meeting. Ostness will work with Cox on vice chair duties. Additional duty listings should be provided at least three days before the next meeting. Discussion regarding Committee of the Whole. Berke requested additional information on the purpose of the Committee of the Whole. Sjoberg indicated he will address this and report back. Sjoberg assigned review of the Standing Committee functions and requested the word “review” be more descriptive. Kiesler was assigned to the Administration Committee, Berke was assigned to Community Development Committee, Larson and Allegro were assigned to the Public Protection Committee, Ostness and Ramberg were assigned to Transportation Committee, Johnson was assigned to Health and Human Services Board. Ramberg suggested references to the other committees/boards be cross-referenced with the contact committees. Cox will provide updated duties which have been submitted to him. RESULT: DISCUSSED ADJOURN 6:43 pm DATE OF NEXT MEETING January 21, 2015 - 3:00 pm February 2, 2015