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HomeMy WebLinkAbout01 21 2015 Rules and Bylaws Subcommittee Minutes MEETING MINUTES RULES AND BYLAWS SUBCOMMITTEE January 21, 2015 3:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER Attendee Name Organization Title Status Arrived Ron Kiesler St. Croix County Supervisor Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Other Present: County Board Chair Roger Larson, County Board Vice-Chair Dave Ostness, Cindy Campbell, John Allegro, Pat Thompson, Scott Cox, Kristen Ziliak, Bob Mittet, Fred Johnson, and Tim Ramberg. ROLL CALL APPROVAL OF MINUTES 1. Rules and Bylaws Subcommittee - Regular - Dec 30, 2014 4:30 PM The minutes were accepted as submitted. RESULT: ACCEPTED BUSINESS ITEMS Chair Sjoberg summarized the proposed course of the meeting. Part one of the meeting will be to review all that had been assigned from the 12-30-14 meeting including: Vacancies and Extended Absences, Compensation and Per Diem, Survey of Compensation Results, Board Chair Job Duties, Vice Chair Job Duties, Report on Committee of the Whole and Standing Committee Duties. Part two of the meeting will take on new items within the Rules and Bylaws if time allows. 1. Follow Up: Amendments from 12-30-14 Meeting Discussion by the committee and clarification of revisions made by Cox to Article I Section E Absences and Vacancies. Decision by committee to add “See Appendix I. H.” after Article I, Section H Compensation, Per Diems, Mileage and Expense Reimbursement and to place that information in a newly created Appendix. Chair Sjoberg asked for the status of the compensation survey. Campbell left the meeting to make copies of a survey of counties. Chair Sjoberg continued on and suggested that a rule to amend the appendix be added under the Bylaw Amendments Article. “Appendix Changes” will be on the February 2nd agenda. Committee referred back to Absences and Vacancies discussion to address questions by Fred Johnson and Dave Ostness. Johnson questioned vacancies on the HHS Board. The Committee added a sentence to address mid-term vacancies on the HHS Board to Article V Section A second to last sentence - “Mid-term vacancies shall be appointed by the County Administrator subject to County Board approval.” Supervisor Ostness questioned County Board member vacancies in regard to the process of filling openings created on Standing Committees. Chair Sjoberg and Corporation Counsel Cox were assigned to work on language to address how newly appointed supervisors are added to Standing Committees under Article I Section E. 2. And Article IV Section D. Chair Sjoberg returned the discussion to the compensation survey of counties handed out by Clerk Campbell. After some discussion, it was decided that the structure and amount of compensation should be taken up by the Administration Committee at a later date. County Board Chair Larson handed out and described a list of other meetings he attends. The meetings should be added to Article II Section C. 2. Each meeting listed should indicate whether the County Board Chair’s attendance is mandatory or customary. Corporation Counsel staff are to search the rules and bylaws for other County Board Chair specific duties not presently listed in Article II. County Board Vice-Chair Ostness spoke to his duties listed under Section D. Decision made to amend 3. “Customarily serves as Chair of the Committee of the Whole. Decision made to add 4. “Customarily attends the Standing Committee meetings and reports back to the Chair.” and 5. “Other duties as assigned by the Chair.” Chair Sjoberg spoke to his rewrite of Article III Committee of the Whole. Lengthy discussion as to the purpose of a Committee of the Whole; what is the difference between COTW actions and County Board actions (i.e. motions and resolutions); COTW scheduling; increasing the County Board meetings from 10/year to 12/year; that COTW cannot take action; and the advantages and disadvantages of having first and second readings of resolutions. Chair Sjoberg will incorporate the key points of the discussion into Article III and redistribute to the committee. 2. Rules and Bylaws Review A copy of Standing Committee Common Responsibilities prepared by Corporation Counsel was given to the committee. The Committee discussed the different interpretations each committee had of common responsibilities. 3. Article Reorganization and Content Placement Time did not allow discussion of Article Reorganization and Content Placement. ADJOURN Chair Sjoberg concluded the meeting just prior to the start of the Administration Committee meeting. The next meeting is scheduled for February 2nd with an additional hour added to the meeting time. It was decided, considering the issues that were brought up at the meeting today, to cancel the February 13th Committee of the Whole meeting. The Subcommittee will meet on that day from 8:00 a.m. to Noon to continue working on the rules and bylaws. No assignments were made other than to digest what has been discussed and to read through the remaining Articles and note any issues to be dealt with at upcoming meetings. The meeting was adjourned at approximately 4:50 p.m.