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HomeMy WebLinkAbout02 02 2015 Rules and Bylaws Subcommittee Minutes MEETING MINUTES RULES AND BYLAWS SUBCOMMITTEE February 2, 2015 3:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER The meeting was called to order at 3:04 p.m. by Chair Sjoberg. Attendee Name Organization Title Status Arrived Ron Kiesler St. Croix County Supervisor Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Others present: County Board Chair Roger Larson, County Board Vice-Chair Dave Ostness, Cindy Campbell, John Allegro, Scott Cox, Bob Mittet, Tim Ramberg, Joan Sprain and Kathy Spott. ROLL CALL APPROVAL OF MINUTES 1. Rules and Bylaws Subcommittee - Regular - Jan 21, 2015 3:00 PM Correction requested to remove "of" in the second sentence of the first paragraph under Business Items. The minutes were accepted as amended. RESULT: ACCEPTED AS AMENDED BUSINESS ITEMS Chair Sjoberg informed the committee of the items discussed with Corporation Counsel on 1/29/15. He noted that Corporation Counsel has taken a global look at the bylaws and will be presenting a restructured version to the committee prior to the 2/13/15 meeting. 1. Follow Up: Amendments from 1-21-15 Meeting The Committee reviewed and accepted amendments made at the 1/21/15 meeting. Additional amendments were made to Article II Section C. Powers and Duties of the County Board Chair. 2. Continued Rules and Bylaws Review Chair Sjoberg referred to the changes he made to Article III since the last meeting. He informed the committee current Article III will be moved and become a part of Article I County Board of Supervisors because it is really a function of the Board. It will be Section D. Supervisor Berke asked if under Section A. second paragraph, that the term “well-digested” be changed to something else. It was agreed to change it to “well- understood.” Committee discussed Section F. and G. regarding redundancy between the two. Further discussion that it was decided that COTW would not be taking actions on resolutions. Question as to how the COTW states or articulates a recommendation if it is not in the form of a resolution. Corporation Counsel Cox said it could be in the form of a motion. Discussion on formal and informal resolutions. A formal resolution is reviewed by legal, finance and administration, an informal resolution is not. Noted that the Health and Human Services Board is now identified as a Standing Committee. 3. Article Reorganization and Content Placement The Committee started review of reorganized Article IV at Sections H and I. The Committee confirmed final language in Section H for several of the Standing Committee Common Responsibilities. Assistant Finance Director Mittet, Highway Commissioner Ramberg and Corporation Counsel Cox are to work on language for the grants common responsibility. Policy Governance and Budget will be removed from the Standing Committee Assignments and added as a Common Responsibility. Additional duties were added to the Administration Committee, Corporation Counsel Cox is to look into the addition of the CDC reviewing a Solid Waste Management Plan and he will meet with Health and Human Services Director Johnson to firm up the Health and Human Service Board responsibilities. Question to Highway Commissioner Ramberg and Vice Chair Ostness if the Transportation Committee should be renamed to the statutory title of County Highway Committee. No preference was stated. Name will remain the same at this time. Corporation Counsel will incorporate all the past amendments agreed upon today and track the new amendments into a newly organized document. A tracked master document has been kept of all changes made to date. The next meeting is scheduled for Friday, February 13th at 8:00 a.m. until Noon in Room 1216. ADJOURN The meeting adjourned shortly after 6:00 p.m.