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HomeMy WebLinkAbout02 13 2015 Rules and Bylaws Subcommittee Minutes MEETING MINUTES RULES AND BYLAWS SUBCOMMITTEE February 13, 2015 8:00 AM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER Attendee Name Organization Title Status Arrived Ron Kiesler St. Croix County Supervisor Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Others present: County Board Chair Roger Larson, County Board Vice-Chair Dave Ostness, Tim Ramberg, Bob Mittet, Kristen Ziliak, Scott Cox, John Allegro, Cindy Campbell, Pat Thompson, Fred Johnson, Joan Sprain and Kathy Spott. ROLL CALL APPROVAL OF MINUTES 1. Rules and Bylaws Subcommittee - Regular - Feb 2, 2015 3:00 PM The minutes were accepted with direction to change reference to first names to title and last name. RESULT: ACCEPTED BUSINESS ITEMS 1. Follow Up: Amendments from 2-2-15 Meeting Chair Sjoberg outlined the order of business the Committee would be discussing: 1. Re-read and make sure no issues remain in Articles I & II 2. Continue and complete review of Article IV 3. Review new Article III (Old Article IX) - Meetings of the County Board 4. Articles V & VI Chair Sjoberg made changes to the title page to reflect the date originally adopted, future dates restated and the effective date once adopted. Article I discussion. Section F title changed to “Absences, Vacancies and Removal or Impeachment.” Corporation Counsel Cox will include language similar to Eau Claire County. Article II discussion. Change title from “Officers and Duties” to “Officers” as the article contains more than just duties. Reordered County Board Chair meetings to start with mandatory meetings. Discussion and amendments to County Board Chair duties in regard to meeting conveners and attendance at department head meetings. County Administrator Thompson and Corporation Counsel Cox to offer language that clarifies the County Administrator’s role with department head meetings and include the expectation of working together with the County Board Chair. Added a permanent absence section for the County Board Chair and Vice Chair. Article IV discussion on Standing Committee election ballots and appointed and elected Standing Committees procedures at the even numbered year organizational meeting. Decision to make clear that the County Board Chair and Vice Chair are elected first, County Administrator appointments to the Health and Human Services Board are confirmed by the Board and then election by a signed, written ballot of the remaining four Standing Committees in alphabetical order. Added and modified language to clarify the term of office for Standing Committee members, member limitations and organization. Discussion of how a Supervisor can add items to a future Standing Committee agenda if the Chair doesn’t want the item added. The Committee agreed to add “Future Agenda Items” to Standing Committee agendas before or after “Correspondence.” If the Chair refuses, the Supervisor may request another Standing Committee member to support placing the item on the next agenda. If the request comes after the last meeting and prior to the next, the Supervisor may do the same with the second supporting Supervisor contacting the Chair. The item will then be placed on the agenda for discussion purposes only. Corporation Counsel Cox will check on a related Attorney General opinion. Discussion on public comment protocol being the same for Standing Committees and the County Board. Remove consensus of a group language. Discussion regarding Standing Committee common responsibility for approving requests for unbudgeted funding sources. This issue should be discussed by the COTW. The Committee took a break at 10:00 a.m. Decision to offer language for unbudgeted funding sources: “In cooperation with the Department Head establish a process for handling unbudgeted funding sources that exceed the approved budget.” Administration Committee to have 7 members with County Board Chair and 6 other elected Supervisors. It was noted to add this to the County Board Chair’s duties in Article II. Administration Committee duties added and revised regarding employee compensation plan and elected officials compensation. Corporation Counsel Cox to refine the language for the March 13th meeting. Management Analyst Ziliak and Corporation Counsel Cox to clarify the claims process and the Administration Committee’s role. Discussion regarding copying the Committee on the auditor’s annual claims letter. The Committee accepted or made minor changes to the remaining Standing Committee duties. 2. Continued Rules and Bylaws Review The Committee started a clean review of Article III Meetings of the County Board. Agenda and minutes preparation language to be updated with the new statutory language and include new language allowing Supervisors to place items on the County Board agenda for discussion without Chair consent. Add “Future Agenda Items” to the agenda, move department reports up and remove “old and new” and leave “Business.” Chair Sjoberg spoke to the Invocation currently on the agenda that it should be nondenominational or no invocation at all. Corporation Counsel Cox referred to a Supreme Court decision last spring that allows Christian prayer. Chair Sjoberg said what we do is legal but it may send a message of being exclusionary. Committee discussed different options. Committee decision to remove “Invocation” and replace with “Moment of Silence and Reflection” and discuss further at Committee of the Whole. Committee decision to remove language on first being recognized by a Supervisor and leave the public comment guidelines except for the language referring to a consensus of a group. Residents and non-residents will be allowed a reasonable amount of time to speak on items on or off the agenda. Public comment language will be the same for County Board and Standing Committees. Corporation Counsel will review and fill in any blanks in Article V and VI prior to the next meeting. The next and final meeting date for the final read was scheduled for Friday, March 13th from 1:00 to 4:00 p.m. It is planned to have the Rules and Bylaws go before the Committee of the Whole in April and the County Board in May. ADJOURN The meeting adjourned at Noon.