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HomeMy WebLinkAboutCouncil on Aging 12-18-08 MinutesCouncil on Aging Page 1 02/05/09 COUNCIL ON AGING AND DISABILTIES MEETING December 18, 2008 St. Croix County Government Center CALL TO ORDER: Councilmember Nelson called the meeting to order at 9:00 a.m. Pledge of Allegiance was said. ROLL CALL: Supervisors: Sharon Norton-Bauman, Al Schrank, Esther Wentz, Gerald Peterson; Councilmembers: Ramsey Lee, Lois Burri, Kristen Johnson, Vera Grant, Michelle Chevalier, Virginia Jacobson and Sue Nelson. Also present were: Community Outreach Coordinator Tracy Davis; Administrative Assistant Renea Aeschliman; Caregiver Support Coordinator Nancy Abrahamson; Health and Human Services Director Fred Johnson; Brad Beckman ADRC Manager; County Administrator Chuck Whiting; Representative for Western Wisconsin Medical Association Mike Stein and Norm Matzek. ACTION OF PREVIOUS MINUTES: A motion to approve the minutes with revision was made by Councilmember Grant and seconded by Supervisor Wentz; motion carried. DATE OF NEXT MEETING: Thursday, Jan. 15th in the County Board Room of the Government Center. 1. Vote on the Council on Aging and Disabilities By-Laws Draft 2nd reading: A motion to accept the by-laws as presented at the November 20th meeting was made by Councilmember Jacobson and seconded by Supervisor Peterson; motion carried. The by-laws for the Council on Aging and Disabilities are now official. 2. Aging Updates: • A list of the current Interfaith Volunteer requests was given to the Council. • Caregiver Support Coordinator Nancy Abrahamson informed the Council that new members are needed for the DayAway Club in Woodville. That location for the Adult Day Respite program has been closed for sometime. In order for it to open at least two members must be enrolled. The current DayAway Manager has accepted the Nutrition Program Manager position in Baldwin. • Meg Heaton, Hudson Star Observer, was awarded the State Journalism Award from the Wisconsin Association of Aging Directors and the Association of Area Agencies. The award was presented to Ms. Heaton by Beckman and Caregiver Support Coordinator Nancy Abrahamson and will be highlighted in the upcoming issue of the Hudson Star Observer. An article by Ms. Heaton will also be written about the ADRC and the staff. • Transportation requests to use the ADRC vans for out of county trips were presented by Community Service Coordinator Davis. o Glenwood City Senior Center – Como Park Conservatory – January or February o Hudson Senior Center – Cookie Factory, River Falls – January 26th A motion to accept the transportation requests was made by Supervisor Schrank and seconded by Supervisor Wentz; motion carried. Council on Aging Page 2 02/05/09 • Community Service Coordinator Davis informed the Council that in the past there has been an advisory committee to oversee the functions of the transportation program and assist in policy setting. The Transportation Committee is also part of COAD by-laws. She stated that there are two members already, Supervisor Schrank and Councilmember Lee, however there needs to be a third. She asked if there was anyone else that would be willing to be part of the advisory committee that would meet on a quarterly basis after the COAD meetings. Councilmember Grant volunteered. The Transportation Advisory Committee consists of Supervisor Schrank and Councilmembers Lee & Grant. • The Preventative/Nutrition Program Coordinator position has been filled. Former Roberts Nutrition Program Manager Randi Hanson has accepted the position and will begin January 5th. She will be working with the Nutrition Sites on menus, training, and fielding all concerns regarding meals at the nutrition sites, staffing concerns and to oversee the Nutrition Advisory Committee. She will also look at preventative programming for participants. The position is 19 hours a week. • There currently is an opening for the Hammond and Roberts Nutrition Program Managers. Since the nutrition sites are open on opposite days of the week, the positions will be combined and there will be one Nutrition Program Manager overseeing both sites. The posting will be done through Human Resources next week. Hopefully someone will be on board by the end of January. • Secret Santa program has wrapped up for 2008. This year 102 bags were distributed to individuals throughout St. Croix County. As a result of combining the ADRC Secret Santa program with Love Bags program through Five Loaves, individuals under the age of 60 also received a bag. Quilts were donated by a variety of St. Croix County churches. Residents of St. Croix County donated items to help fill the bags. Three individuals that wish to remain anonymous did a wonderful job sorting and distributing the items and quilts. Volunteers were also recruited to deliver the bags. An article will be submitted and printed in the Hudson Star Observer. • A flyer for the upcoming Health & Wellness Expo was given to the Council. The event will be held on Saturday, March 28, 2009 at WITC in New Richmond from 9:00 a.m. – 1:00 p.m. Information will be sent to prospective vendors in the coming weeks. The Expo will feature clinics, hospitals, nursing homes, home health agencies and other providers. There will also be blood pressure screens, diabetic information, cholesterol checks, and other screenings. The Expo will be open to individuals of any age. Transportation to and from the Expo will be provided. More information will follow. • Aging Unit Plan for 2009: The Aging Unit Plan is a requirement of the state of Wisconsin which is submitted to Area Agency on Aging. The Plan for the Aging Unit lays out goals and the actions needed to achieve those goals. Amendments pertaining to transportation, emergency procedures for staff, and vehicle/fleet information were requested for 2009. In 2010 a new Aging Unit Plan will need to be done. Copies of the Aging Unit Plan for 2009 are available at the ADRC. Council Chair Nelson signed the amendments and Beckman will mail the Plan to AgeAdvantAge, Inc for approval. Council on Aging Page 3 02/05/09 3. ADRC updates: • Strategic Plan: Beckman informed the Council that he and the staff members have been working on the Strategic Plan for the ADRC. The Strategic Plan focuses on the agency mission, goals and actions to achieve those goals. All Health and Human Services Departments are required to have a Strategic Plan in place and Beckman will work with Pete Kling, UW Extension Department, on the Strategic Plan for the ADRC to finalize for 2009. • Update on ADRC office expansion: Johnson and Beckman received the quote from Corporate Express and Building Services in the amount of $78,000. In the 2008 ADRC budget the state contract allocated a one time expenditure of $35,000 designated for office expansion. The difference was budgeted in the 2009 ADRC budget. It will take 8 to 9 weeks for the equipment to arrive and remodeling will begin at that time. There have been discussion on where the office staff will be relocated during the remodeling process. Options discussed are: using half of the lower level community room; using room 1216 conference room located near the ADRC, utilizing the HHS satellite office or moving some of the staff to Health and Human Services in New Richmond. The remodel is slated to take 2 to 3 weeks, but no date has been set as to when it will actually take place. • Client transition update: Council members were given stats as to the number of individuals who have been transitioned from the waiver program to Community Health Partnership or the state self-directive program IRIS as of November 1st. St. Croix County has the highest number of individuals choosing IRIS. Beckman stated that current clients are being transitioned as well as those who have been on the waiting list. Additional individuals have been placed on the waiting list, after two years there will be no waiting list in St. Croix County. 4. Mike Stein, Western Wisconsin Medical Association: Johnson introduced Mike Stein from the Western Wisconsin Medical Association which oversees Hudson Physicians, New Richmond Clinic, and the River Falls Clinic. At this time, the WWMA has decided not to contract with Community Health Partnership under the Partnership Plan. A question was raised as to whether the decision not to contract is financial or not. Stein stated yes and no. The contract from CHP presented is based on Medical Assistance reimbursement rates, which is currently accepted. However, there will be more reporting responsibilities added onto the clinic staff with no added benefit under the Partnership option. Johnson pointed out that there are two options under the Community Health Partnership – Partnership and Family Care. Under the Partnership Plan individuals need to receive medical care from providers within the CHP network. If an individual is under the Family Care plan, they can receive medical care using their Forward Card at the clinic of their choice. Individuals on the current waiver program and the wait list are given information as to options and which clinics accept the Partnership option of CHP. Stein indicated that the clinics he represents will continue to serve consumers that have Wisconsin Medical Assistance who chose the Family Care benefit option. Discussion followed as to whether advocacy should be done at a local level or state level to deal with the Medical Assistance reimbursement rate. 5. Linda Fike, Community Health Partnership: Linda Fike was not able to make the meeting, but will be present at the January meeting. Council on Aging Page 4 02/05/09 6. Correspondence: No correspondence received. 7. Possible Agenda Items for next meeting: Community Health Partnership update; ADRC Training Kit – adaptive equipment; Councilmember Michelle Chevalier – early retirement experience with Social Security; Project Lifesaver; ADRC newsletter changes. A motion to adjourn was made by Supervisor Wentz and seconded by Councilmember Grant; motion carried. ________________________________ ________________________________ Renea Aeschliman, Administrative Assistant Lois Burri, Secretary