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HomeMy WebLinkAboutCouncil on Aging 09-18-08 MinutesCouncil on Aging Page 1 11/06/08 COUNCIL ON AGING AND DISABILTIES MEETING September 18, 2008 St. Croix County Government Center CALL TO ORDER: Councilmember Nelson called the meeting to order at 9:00 a.m. Pledge of Allegiance was said. ROLL CALL: Supervisors: Sharon Norton-Bauman, Al Schrank, Esther Wentz; Councilmembers: Ramsey Lee, Lois Burri, Kristen Johnson, Vera Grant, Michelle Chevalier, and Sue Nelson. Also present were: Community Outreach Coordinator Tracy Davis; Administrative Assistant Renea Aeschliman; Caregiver Support Coordinator Nancy Abrahamson; Health and Human Services Director Fred Johnson; Brad Beckman ADRC Manager; Administrative Coordinator Chuck Whiting; Ron Jansen; Building Services Department Head Art Tobin; and County Board Chairperson Roger Rebholz. Members excused were Gerald Peterson and Virginia Peterson. ACTION OF PREVIOUS MINUTES: A motion to approve the minutes was made by Supervisor Wentz and seconded by Councilmember Burri; motion carried. DATE OF NEXT MEETING: Thursday, Oct. 16th in the County Board Room of the Government Center. 1. Council on Aging and Disabilities by-laws Draft: Manager Beckman stated that the by-laws are still in draft form. The Council on Aging and Disability member term limits still need to be determined. The Supervisors will follow the term limits set in the County Board by-laws. Beckman, Chairperson Nelson, and Vice Chair Wentz need to meet to decide how to stagger the other members of the Council so as not to have a complete turn over of the Council at one time. The appointment section will be removed and Transportation Advisory Committee will be added under Article VII, Section 2. Chairperson Nelson asked if there would be any Council members who would like to be part of the Transportation Advisory Committee; Al Schrank and Ramsey Lee volunteered. The by-laws will be presented again at next month’s meeting for review and a vote. The Council will need to vote 2 months in a row before they can actually be approved. 2. Aging Updates: • St. Croix County Senior Center Board Picnic: Community Services Coordinator Davis informed the Council that over 130 people attended and enjoyed the 1st annual St. Croix County Senior Center Board Picnic on Sept. 5th. Nutrition Program Managers Di Johnson, Hudson, and Randi Hanson, Roberts, did an excellent job coordinating the event. All of the food for the day was donated by local businesses. The Dollhouse in Hammond prepared the hamburgers and hotdogs. Bruce Libby, Roberts, donated his time and entertained the guests on his accordion. A free will donation was taken at the door to benefit the Congregate Nutrition Program and totaled $286.00. • Caregiver Conference is scheduled for Saturday, October 18th in New Richmond at the WITC Campus. Brochures were handed out to the Council members and will be mailed out Council on Aging Page 2 11/06/08 to all caregivers, providers, and other agencies throughout St. Croix County. • A list of the current Interfaith volunteer requests was given to the Council. Beckman pointed out that the greatest need is for volunteer drivers and if anyone is interested they should contact Nancy at the ADRC. • Transportation requests to use the ADRC vans for out of county trips were presented by Community Service Coordinator Davis. o Woodville Sr. Ctr. – Appleridge Orchard – Oct. 10th o Woodville Sr. Ctr. – Phipps – Nov. 9th o Glenwood City Sr. Ctr. – Appleridge Orchard – Sept. 25th o Glenwood City Sr. Ctr. – Menomonie – Oct. 10th A motion to accept the transportation requests was made by Supervisor Schrank and seconded by Councilmember Lee; motion carried. • Community Service Coordinator Davis informed the Council that the 5th Annual Monster Mash Bash will be held on Friday, Oct. 24th from 1:00 p.m. – 3:00 p.m. The menu for the event will be a chili dinner. There will be a free will donation at the door to benefit the Congregate Nutrition Program. Entertainment will be provided by Roger Heutmaker and the Hanyuks. • Woodville Senior Center will hold their annual Salad Luncheon on September 26th. • Baldwin Senior Center will hold their 3rd Annual Dinner/Dance fundraiser on October 2nd. • Beckman informed the Council that the Nutrition Program Managers have met twice since the last time they attended the Council on Aging and Disabilities meeting. Menus, Nutrition Advisory Council, and the frequency of when they would like to attend Council on Aging and Disabilities meetings have been discussed. They decided they would like to attend COAD meetings twice a year and meet on a quarterly basis as a group. There have been 6 applications received for members of the Nutrition Advisory Council. The Nutrition Advisory Council will meet on a quarterly basis throughout the county. • The closure notice regarding the Congregate Nutrition and Home-Delivered Meal Programs was given to the Council members. Notices have been posted at the Nutrition Sites and will be given to the Home-Delivered Meal participants. The Nutrition Sites are closed when the local schools are closed and participants are told to listen to radio and watch TV to see when the school in their area is closed. • The District 6 Coalition on Wisconsin Aging Groups (CWAG) will be on September 26th in Menomonie. CWAG is an advocacy group for aging and anyone interested in the advocating for aging programs or issues can attend district meetings. • Interviews will be take place the week of the 22nd for the Somerset Nutrition Program Manager position. The position has been vacant for approximately a month and four candidates will be interviewed. • Temporary Leave request: Beckman informed the Council that Liza Gibson will be taking a temporary leave in November for 6-8 weeks. Barb Cedar, Polk County Transportation Coordinator and former Benefit Specialist, has stated she would be willing to fill in one day a week. Cindy Ahrens, Clerical Support Worker, could add hours to assist with Medicare Council on Aging Page 3 11/06/08 Part D. A motion was made by Supervisor Wentz; seconded by Al Schrank to approve the additional clerical support hours and one day per week contracted service beginning in November; motion carried. 3. ADRC updates: • Policies & Procedures for ADRC – drafts: Drafts of the ADRC policies and procedures were provided to the Council members to review. Corporation Counsel has had a chance to review and make any necessary changes to all of the policies except the Complaint/Grievance Policy, Waitlist Policy and Access to Other Programs and Benefits. The Policies and Procedures have been sent to the state for approval. Once all of the Policies and Procedures have been reviewed by Corp Counsel and approved by the state, they will be presented the Council again and become part of the Council on Aging and Disabilities binder. • Update on ADRC office expansion: Art Tobin, Head of Building Services, presented the current layout design for the ADRC suite to the Council. The Finance Committee approved $78,000 for office expansion at their meeting on the 17th. The office entrance will remain in the front with access directly to the hall. Total package price for the expansion which will include new furniture, electrical, demo, carpet, and the vendor will be $80,000 at this time. The vendor cost for walls and furniture will be $50,614, carpet will run around $15,000, electrical is estimated at $5,000, the HPC/demo/carpentry is estimated around $10,000. Lead time for the project is 8 weeks to order everything with a 2 week turn time. During the 2 week time the ADRC staff would need to be relocated. Supervisor Wentz pointed out that the Finance Committee approved $78,000 for the remodel. Supervisor Norton-Bauman asked about a door into 1216 which is a conference room. Tobin met with Deputy Shilts with the Sheriff’s Department regarding securing the door from the conference room into the ADRC suite. One possibility to secure it would be to add a card swipe on the door from the conference room. Johnson asked if there is a plan to put card swipes on the main doors for the offices throughout the government center. Tobin stated there have been talks, but no plans have been formally made. The swipes that are being discussed right now concern the access from the conference room into the ADRC not the main entrance of the ADRC. The timeframe for the project will be sometime around the first of the year. • Provider Network Informational Session: The session was held on August 25th at the River Falls Library. Professionals from Nursing Homes, Assisted Living Facilities, Hospitals, Companionship Agencies and Home Health Agencies attended one of the two sessions offered. Community Health Partnership presented and information regarding IRIS (Wisconsin Self-Directed Program). Beckman stated the 2nd phase of informational sessions has already started and is geared to County agencies – Economic Support and Behavioral Health. There will be public presentations at a later date. • Staff Training: Beckman informed the Council there is an IRIS (Wisconsin’s Self-Directed Program) training scheduled for September 24th at the River Falls Library from 1:00 p.m. – 4:00 p.m. The training is geared toward the Information & Assistance Specialists, Council on Aging Page 4 11/06/08 Disability Benefit Specialist, and Elderly Benefit Specialist. Other county ADRC’s have been invited to attend and Council members are also invited. Beckman informed the Council they can attend if they would like. • October ADRC State Conference: The Information & Assistance Specialists, Disability Benefit Specialist, Elderly Benefit Specialist, and Manager will be attending the ADRC State Conference October 13th – 15th in Appleton. After the training, staff will present information to the Council and explain what their role is within the ADRC. 4. Budgets for 2009: Beckman informed the Council, along with Director Johnson, the 2009 ADRC and Aging budgets were presented to the County Board on Tuesday, September 16th. He explained the Preventative/Nutrition Program Coordinator position was not cut from the budget, but still does not mean it is a guarantee. Keeping the position in the budget and filling it will allow for Beckman to focus on the additional responsibilities that come with being an ADRC. The cost shifting between the ADRC and Aging, Beckman was able to keep the levy request the same as 2008 for Aging programs. Administrative Coordinator Whiting informed the Council that overall there needs to be a reduction of 2 million dollars county wide. The County Board members were asked to submit suggestions. The Finance Committee will be holding a special meeting on Thursday, Oct. 2nd. The County Board will meet again on Oct. 21st to review/make any changes and all budgets will be approved on November 11th. Johnson stated one of the concerns which has been expressed by some of the County Board members is that as we consolidate programs, there may be reductions to services traditionally provided by the Department on Aging. The budget presented to date does not have any reductions in services to those individuals that are 60 and over that would have received services prior to the formation of the ADRC. Reductions in the budget were cost shifting to the ADRC based on the new funding. We did not look at reductions within the Aging programs; the Finance Committee may say that reductions need to be made. Beckman mentioned other income options are being looked at – fundraisers for the congregate and home-delivered meal programs and grant writing. 5. Possible Agenda Items for next meeting: Funding stream for Aging programs. Community Health Partnership Presentation Information & Assistance Specialists – who are they and what do they do? A motion to adjourn was made by Supervisor Schrank and seconded by Councilmembers Chevalier & Grant; motion carried.