HomeMy WebLinkAboutLocal Emergency Planning Committee 05-14-08 MinutesUNOFFICIAL
LOCAL EMERGENCY PLANNING COMMITTEE MINUTES
MAY 14, 2008
The St. Croix County LEPC meeting was held at the St. Croix County Government Center. County
Board Member Borup called the meeting to order at 1:00 p.m.
Present: R. Rebholz, D. Ostness, J. Borup, J. Speer, – County Board; C. Swetlik, Emergency
Communications; C. Nelson, Baldwin EMS; D. Briggs, Somerset PD; J. Jensen, Regions Hospital; J.
Colvard, Emergency Management; Richard Haider – Westfields Hospital; Craig Olson – River Falls;
Paul Hubenette - Hulcher Services; C. Mehls – Former LEPC Chair; C. Whiting – County
Administrative Coordinator; Ed Thurman – Public Health.
J. Mortensen – Excused.
The 2/6/08 Minutes were approved on an Olson/Speer MOTION.
NEXT MEETING – SPECIAL MEETING: 6-9-2008 at Coachman Restaurant, Baldwin at 2:00
p.m.
NEXT MEETING – REGULAR MEETING – 8-13-2008 at Government Center, Community
Rm. at 1:00 p.m.
ELECTION OF OFFICERS:
Chair: County Board Member, Borup called for nominations for Committee Chair. Motion by Speer
to nominate John Borup for Committee Chair. Motion seconded by Ostness. A Motion by Olson to
close nominations and cast a unanimous ballot for Borup as Chair, passed unanimously.
Vice Chair: County Board Member, Borup called for nominations for Committee Vice Chair. Motion
by Ostness to nominate Julie Speer for Committee Vice Chair. Motion by Rebholz to close
nominations and cast a unanimous ballot for Speer as Vice Chair, passed unanimously.
Secretary: County Board Member, Borup called for nominations for Committee Secretary. Motion
by Rebholz to nominate Ostness for Committee Secretary. Motion by Speer to close nominations and
cast a unanimous ballot for Ostness as Committee Secretary, passed unanimously.
LEPC MISSION AND RESPONSIBILITIES
A video from EPA was shown by Colvard helping to explain the roles and responsibilities of an LEPC
Committee for the benefit of new members to the Committee. Colvard distributed the mission
statement that is used by the County to define the roles and responsibilities of the Committee. He
explained how the LEPC is partially funded through the EPCRA grant administered by the state.
REAPPOINTMENT OF ALL CURRENT NON-COUNTY BOARD MEMBERS TO THE
COMMITTEE
Colvard, on behalf of the LEPC, will provide a letter to R. Rebholz, County Board Chair, requesting
the reappointment of all non-county board members to the Committee. Discussion was held regarding
who else may be needed on this Committee. It was suggested that the Committee needs a
representative from the schools, representative from the media, preferably one from River Towns, and
an administrative official representative from Hudson and Baldwin.
LEPC REQUIRED APPOINTMENTS
Based upon the By-Laws, Colvard was reappointed as the Emergency Coordinator and the Coordinator
of Information for the LEPC. A Speer/Ostness MOTION was made to have Colvard continue to be the
Emergency Coordinator and Coordinator of Information.
The Committee discussed the position of LEPC Inspector and agreed to let this position remain as a
state responsibility, as it has been in the past, and not the LEPC's responsibility. A Rebholz/Speer
MOTION was made to continue to have a State employee be the LEPC Inspector.
BY-LAWS AND POLICY SECTIONS
Colvard explained that By-Laws and Policy Sections need to be reviewed and adopted yearly.
The By-Laws have had no changes according to Colvard. A C. Nelson/R. Haider MOTION was made
to approve the By-Laws.
A Briggs/C. Nelson MOTION was made to approve Policy Sections 304, 311 and 312, and 324.
The procedures for Review of HazMat Response Expenditures was tabled and to be put on the August
meeting agenda. MOTION was made by Olson/Rebholz. The FIRE, EMS, AND POLICE
associations need to update their cost figures.
NEW AND UPDATED FACILITY PLANS SINCE FEB. 2008
A list of facilities that have been updated was a handout, also showing a new facility.
SPECIAL COMMITTEE MEETING RE REPUBLICAN CONVENTION
Jensen reported on this matter. Haider reported that he would like to apply for funding to open an
EOC during the National Republican Convention for four days, 24-hours. He explained that the WI
Trac will not be operational when this event takes place. Discussion was held. The Committee
supports Haider’s application for funding and final action will be discussed at the June 9, 2008 Special
LEPC Committee Meeting.
DETERMINING SHORT AND LONG TERM GOALS
Rebholz would like these goals on Agendas throughout the year.
COMMITTEE AND PUBLIC COMMENTS
It was reminded that an Action Item on the Agenda needs to have a 24-Hour rule for media
notification.
Mehls started planning an exercise approximately one year ago and wants to continue with this project
until finished; it will start as a TT Exercise and proceed to a functional exercise and then to a full-scale
exercise.
Mehls would also like to continue with CERT teams and training. R. Rebholz recommends Mehls to
continue with these activities. Mehls would like to serve on the Committee as a representative for the
City of New Richmond.
ANNOUNCEMENTS AND CORESPONDENCE
Speer would like for Committee members to receive the Hybrid Vehicle Information that Ramberg brought
forward. P. Engen will copy and distribute to all Committee members.
Colvard would like to thank Hulcher Services for providing Level A Hazmat suits for training
purposes to be used by the WITC in their training classes.
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
EOC activation for the National Republican Convention
ADJOURNMENT – The meeting adjourned at 2:56 p.m.
Respectfully submitted,
LEPC Administrative Secretary