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HomeMy WebLinkAboutPlanning & Zoning 08-14-01 AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Tom Dorsey, St. Croix County Board Chairperson FROM: Ron Raymond, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, August 14, 2001 TIME: 9:00 a.m. LOCATION: St Croix County Govemment Center 1101 Carmichael Rd Hudson WI Room 1281 CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Park Business a. Bills and Invoices b. Homestead Parklands c. 2002 Budget d. Park Reorganization e. Wildwood Trail -FEMA f. Troy Park -FEMA g. Other Park Business h. Park Managers Report i. Hunting Policy 2. Planning Business a. Bills and Invoices b. Town Plans c. Census/Redistricting d. Land Information Program e. State Budget Review f. 2002 Budget 3. Register of Deeds* a. 2002 Budget* 4. Zoning Business a. Minor Subdivisions 1. Roger VanBeek -Town of Kinnickinnic b. Carpenter Nature Center Resolution c. Cedar Villas - Prelim. Plat -Town of Troy d. 2002 Budget* * e. Viewings for Rezonings 1. Henry Lentz -Town of St. Joseph* 2. Springbrook Corp -Town of Somerset* 3. John & Evelyn Strese -Town of Somerset* 4. Irene Hildabrant -Town of Somerset* 5. Robert Martell -Town of Somerset* 6. John Schachtner -Town of Cylon* 7. Nila Erickson -Town of Star Prairie* f. Major Plat Viewing -Cyril Cernohous (Cedar Villas Subdivision) -Town of Troy* g. Municipal Plats* AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St. Croix County Planning Department Date: August 13, 2001 cc: County Board Office, News Media/Notice Board, MINUTES PLANNING, ZONING AND PARKS COMMITTEE St. Croix County Government Center, Hudson, WI AUGUST 14, 2001 PRESENT: Chairperson Ron Raymond, Supervisors Buck Malick, Gerald Larson, Linda Luckey and Art Jensen. Staff: Dave Fodroczi, Kay Walsh, Steve Fisher, Mary Jenkins, Joe Grant, Dave Larson, Debbie Zimmerman and Judy Kahler. Guests: Donna Mae Seim. Chairperson Raymond called the meeting to order at 9:03 a.m. Motion by Malick, second by Jensen to adopt the agenda. Motion carried. Luckey arrival at 9:08 a.m. excused. Minutes/ Meeting Dates Motion by Jensen, second by Raymond to approve minutes of June 13 and July 10 2001 as submitted. Motion carried. The Committee will meet August 15 at the Government Center in Hudson at 7:00 p.m. and August 22 at Somerset Town Hall in Somerset at 7:00 p.m. PARK BUSINESS Bills and Invoices Grant and the Committee reviewed the large ticket items that were presented for payment. They included the following: ♦ $34,900.00 for Little Tikes playground ♦ $5,330.48 for Bonestroo additional services, construction services, and reimbursables ♦ $1,051.42 to Highway for labor, equipment, and materials ♦ $69,816.92 to the Highway Department for Pember Excavating change order #1 ♦ $85,351.09 to Pember for payment #2 of Phase I construction ♦ $7,531.00 to B S Construction for repair of the Wildwood Trail Motion by Malick, second by Jensen to approve Snowmobile Bills totaling $281.14 and invoices totaling $211,364.82. Motion carried. Homestead Parklands Grant reported for Kling on Homesteads activities. On July 10 the St. Croix Sportsman Alliance Club met and had good comments about the park. On July 14 the sneak preview of the park was well attended with good comments. On July 25 Kling, Grant and Scott Ward from Bonestroo had a punch list and walk through. Comments were forwarded to Pember. August 1st and August 6 were budget meetings. August 2n a bid opening occurred with Environmental Associates being the only bid. That bid was for $692,984.00. After speaking with Bonestroo, the bid was rejected. We will ask for new bids next year. Kling and Grant cut $234,000.00 in items from Phase II and $177,000.00 from Phase III of Homestead pushing the opening date back to mid -late summer of 2002. Discussion on a Parks Department report to the County Board. Kling may do a power point at some point in the near future. 2002 Budget Grant provided a detailed budget of the County Parks. The Committee reviewed the details again. Malick suggested Grant contact Pat Kinney at Badlands to purchase towrope that may save Parks a couple of thousand dollars. Grant will look into it. Luckey suggested Grant add ADA compliance to the language of line item 8230 for Homestead Parklands. The decision to adopt Option IV for the Homestead Parklands previously at $709,659.00. On August 6, 2001 the Committee adopted the Parks 2002 budget request with a levy amount of $709,659.00. Grant reported the amount needed would be increased to a total of $713,659.00, as a grant in the amount of $4,000.00 from the Sportsmans Alliance will not be available in 2002. Motion to approve Parks budget with a 2002 levy amount of $713,659.00 by Malick, second by Jensen and carried. Park Reorganization We will wait for final budget approval for any further discussions. Wildwood Trail -FEMA BS Construction finished repair of the trail. The total amount is $7,531.00 that has been sent in to FEMA. We will be reimbursed 87 1/2 % of the cost. Troy Park -FEMA Work on the riprap mitigation project must be completed within 18 months of a flood to qualify for monies. Riprapping is involved in Troy Park. Top dressing with black dirt and seeding must also be done. Discussion was held concerning the use of the road. It was decided that one project at a time would be allowed for road use. We have received bids for riprapping from BS Construction, Timme, and Timberline. A discussion was held regarding plowing the road in the winter. The contractor this week put on a new roof on the bather change house at Troy Park and will install a new interior wall to replace the one that was damaged by the high water. We will submit a pre - application to the Federal Emergency Management Agency (FEMA). Other Park Business Grant requested that the truck purchase that was tabled in January 2001 be re- addressed. Discussion. Malick wanted Grant to recheck the numbers to get a better deal. Motion by Malick, second by Larson and carried to approve the purchase of a two -wheel drive pick -up, not to exceed the cost of $20,000.00, and must meet specs. Grant requested the Committee review the park manager's residence well water situation at Glen Hills. Motion by Malick, second by Larson to drill a replacement well at Glen Hills with a cap of about $10,00.00. Motion carried. The shop building is nearing completion. We have contracted Cormican Excavating to haul in black dirt and gravel to complete the final landscape for the new buildings. Budgets are due to Finance, Friday, August 17 2 Kevin Oium of Cedar Corporation wants a ditch by the Wildwood Trail. Water seems to be backing up into yards in a neighboring subdivision in Woodville. Kevin Oium, Bob Heise, and Grant met. Oium requested a ditch along the eastside of 250 St. Park staff was instructed to monitor construction of a ditch. Hunting Policy Grant reviewed the revised hunting policy at Glen Hills. Some changes will be made to the policy regarding permission to hunt on neighboring lands. Changes should include no trespassing on neighboring lands without personal permission from the landowner. Some discussion on handguns or rifles took place. The Sportsmans Alliance has reviewed the policy. Mike Rider has also reviewed the policy. Glen Hills Golf Course was notified and will get back to us if they want the course included in the new hunting policy. Motion by Malick, second by Jensen to approve the hunting policy in Glen Hills Park with proposed amendments, subject to annual review. Motion carried. Recess at 10:15a.m. Resume 10:27 a.m. PLANNING BUSINESS Bills and Invoices The July Revenue Report of $521.44 was reviewed. Motion to approve Planning Bills for the month of July for $678.71 made by Malick, second by Luckey and carried. Town Plans Fodroczi indicated the Towns of Cylon and Stanton are interested in working with us to establish a town plan. The Town of Baldwin has invited us to organize a Planning Commission to get started. The kick -off meeting for the Town of Baldwin is set for the evening of October 11 at the Ag. Center in Baldwin. Fodroczi, Fisher and Bill Findlay, Rush River Supervisor, met. Rush River would like help in getting organized in establishing a town plan. Raymond commented he believes the east side of the County is anxious to establish town plans after looking at the growth patterns on this side of the County. Jim Janke and Fodroczi have been working together to organize a workshop on how to get started to create a town plan commission. No firm date has been set at this time, but he hopes it will take place sometime in September. Fodroczi presented a rough draft of an agreement between the Towns and County regarding the development of a town plan. This draft was modified from the Planning Department model. Corporation Counsel is reviewing the draft. Fodroczi would like the document simplified. Malick would like the Planning Director to sign the agreement. Fodroczi will make revisions and have it completed by the September meeting. Census /Redistricting Fodroczi reported that the Redistricting project is completed. With the help of the computer system, he felt it went rather smoothly. The municipalities have adopted the plans. The final Supervisory District plan was sent to all County Board Supervisors in anticipa- tion of the adoption by resolution at the August 21s County Board Meeting. 3 A press release for the public hearing was distributed to the media with copies of the colored maps showing the districts. Land Information Program Fodroczi presented a color progress map for the parcel conversion project. The conversion is ready to go into full production. A third party contractor scanned all the manual parcel maps. We have sent maps for the Towns of Emerald, Glenwood City, Stanton and Cylon. If the project proceeds as it has been, our 12 -month contract with SDS will give us sufficient time for quality control. State Budget The State Budget is not available yet, but the Governor has until the end of August for completion. Discussion. Some Land Information and Comprehensive Planning monies could be at risk. 2002 Budget -Real Property Fodroczi indicated the budget for Real Property has some changes. We found our biggest process delay at tax time was the printing of the notices. Budget line item number 8135 includes a request for the lease of an additional high -speed printer for two weeks during tax time. Discussion. We have two in -house printers, one in Computer Services and one in the Real Property office, but we still get bogged down. Fodroczi was expecting a price quote from Computer Services. Fodroczi indicated the request for temporary help for Real Property has not gone away. He indicated we have had the same person in that position for some time and would like to request a permanent part-time position next year. That person is working with a complicated system and is a great asset to the department. Motion by Malick, second by Larson to approve Real Property budget with the provision that the cost of the lease for a high -speed printer not exceeding $2,500.00. Motion carried. 2002 Budget -Land Information Fodroczi reviewed the information for the projected Land Information budget. The County will retain $5.00 instead of the $4.00 it was receiving. The grant monies should be from submittals in 2001. There is $30,000.00 of 2001 revenue over the projected amount in a segregated fund. Fodroczi reviewed the reasons in depth for the large increases in some of the line items. Staff development, mapping, contractual services and other professional services were those items with significant increases. Motion by Malick, second by Luckey to approve Land Information Budget as presented. Motion carried. Recess at 11:20- Resume 11 :27a.m. 4 REGISTER OF DEEDS 2002 Budget Walsh presented the Register of Deeds budget to the Committee for final review. She eliminated $8,000.00 for plotter conversion and will go with an additional jukebox. She also tabled a $10,000.00 Internet project. Increase in salaries and PTO incentives are due to a volunteer basis of an eight -hour workday for all employees based on increased workload. A minor change will be made in line item "Equipment (over $500.00)" for installa- tion/configuration of Ithica printers, split between Land Records and Register of Deeds for $375.00 each. Motion by Larson, second by Malick to approve Register of Deeds budget with the minor changes. Motion carried. ZONING BUSINESS Minor Subdivision Jenkins reviewed the Roger Van Beek subdivision request in the Town of Kinnickinnic. The request is for 4 lots totaling 8.562 acres. Soil tests are on file for all lots, the Town and DOT have approved the map, the County Surveyor's Department has reviewed the map and all revisions are completed. The DOT certification number has been placed on the map. The letter of credit was submitted today. Staff recommendation is to approve with the conditions as follows: 1. The access easement must be created by separate document, recorded with the Register of Deeds, and the recording information placed on the map. 2. The joint access serving Lots 2 & 3 must be constructed to County standards to the point where it divides for the separate lots. 3. An erosion control plan must be submitted for each lot prior to construction on the lot. Motion by Larson, second by Jensen to approve with above conditions. Motion carried Carpenter Nature Center Discussion. Fisher indicated that the nature center is not required to get our support. We will endorse the grant as long as it does not cost the County money. Zoning will request Corporation Counsel review and draft a resolution to the County Board. Cedar Villas - Preliminary Plat -Town of Troy At 1:00 the Committee met interested parties at the site. Cyril and Phil Cernohous represented the request. Neighbors Mike and Jennifer Wesley claimed the intersection of Virgil Road with FF raises concerns about public safety. Jeff Durkee of the Highway Department indicated that changes to FF are being designed to accommodate an eventual build out of as many as 150 homes with 12 trips /day. It will be a "Class B" interchange with turn and acceleration lanes. There is apparently plenty of land to add these lanes without rendering any structures nonconforming or cutting valuable trees. Engineer Chris Bolt of Cedar Corp is studying the intersection, including the acute angle of approach of Townsvalley Road, for Troy. Troy Supervisor, Gloria Wahrenbrock, reported the Town's approval. A letter was received from the Town attorney who stated there is no reason why it could not be a town road. After the 5 Committee returned from viewing rezoning sites, Malick moved with second by Raymond and passed, to approve the preliminary plat of 7 lots and 2 outlots upon these conditions: 1. Items listed in the County Surveyor's July 25 letter are to be addressed before final approval. 2. Financial guarantees are required. 3. No construction until approval/waiver. 4. The driveway to serve Lot 3 of the CSM 9/2603 and the area in the SE SE Sec. 5 Must be constructed at the same time as the other roads. 5. The Town requirements for Virgil Road and the Developers Agreement must be satisfied. Municipal Plat - Bieneman Farms 2 Addition This plat is in the SE 1 /a of Section 31 in the City of Hudson. Motion by Malick, second by Jensen to certify with no objections, with a non - opinion of the sewer plan. Motion carried. Septic Inspector -A motion was made and seconded (Malick, Luckey) that the Committee request to be on the County Board agenda to request a septic inspector position. Motion carried. A motion was made (Malick, Jensen) and passed to adjourn at 4:40 PM. C-------- & A 1► S7ugL Judy Kahler, • ecord it g Secretary Clarence W. Malick, Secretary 6