Loading...
HomeMy WebLinkAboutPlanning & Zoning 03-13-01AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: FROM: COMMITTEE TITLE: DATE OF MEETING: TIME: LOCATION: CALL TO ORDER: ROLL CALL: Tom Dorsey, St. Croix County Board Chairperson Ron Raymond, Chairperson Planning, Zoning & Parks Tuesday, March 13, 2001 9:00 a.m. St Croix County Government Center 1101 Carmichael Rd Hudson WI Room 1281 ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Park Business a. Bills and Invoices b. Homestead Parklands c. Snowmobile Trails d. R.F.P. for Playground Equipment e. R RP Building at Glen Hills f. Park Reorganization g. Park Managers Report h. Park Improvement Grant Applications i. Any Other Business 2. Planning Business a. Bills and Invoices b. State Budget Issues c. Land Information Program d. Real Property Lister e. Town Plans f. Planner /GIS Specialist g. Minutes* h. Any Other Business 3. Zoning a. Rezoning Decisions/Discussion* b. Any Other Business* AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St. Croix County Planning Department Date: March 8, 2001 cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members MINUTES PLANNING, ZONING AND PARKS COMMITTEE St. Croix County Government Center, Hudson, WI MARCH 13, 2001 PRESENT: Chairperson Ron Raymond, Supervisors Buck Malick, Linda Luckey, Gerald Larson and Art Jensen. Staff: Dave Fodroczi, Ellen Denzer, Steve Fisher, Joe Grant, Dave Larson, Pete Kling and Judy Kahler. Guests: Supervisor Tom O'Connell (briefly), Donna Seim, Bill Berndt, Bruce Emerson, Einar Opdahl, Earl Schwin and Victor Wirth. Chairperson Raymond called the meeting to order at 9:00 a.m. Motion by Malick, seconded by Luckey to adopt the agenda. Motion carried. Minutes/ Meeting Dates Motion by Jensen, seconded by Malick to approve minutes of February 9 and February 26, 2001 as submitted. Motion carried. The Committee will meet March 21 in Baldwin. PARK BUSINESS Bills and Invoices Motion by Malick, seconded by Jensen to approve Snowmobile Bills totaling $196.06 and invoices totaling $24,356.88. Motion carried. Homestead Parklands Kling reported that final plans for Phase II have been submitted to the Department of Natural Resources for review. That includes the beach access road, the beach and a few trails. We have received a few preliminary comments back from the DNR. Kling is working with Bonestroo to address their comments. Their biggest issue is we must stay out of the lakebed. On a few of the drawings, the beach access road was incorrectly drawn on the bed of the lake by Bonestroo. Kling will revise and resubmit. Hopefully, we will have approval from the DNR before June 1 st. Kling would encourage DNR personnel from wildlife, fisheries, and some engineers to visit the project. He feels that everyone would have a better understanding of the project after a site visit. There are new personnel involved since the project started. Kling will attend the St. Joseph Town Board Meeting on Thursday March 15' to seek Town approval for Phase II activities and to keep the citizens informed. The next step in the permit process is Board of Adjustments, which will be held on March 22 A pre - construction meeting with Pember and Bonestroo for Homestead Parklands Phase II activities will be held at 10:00 a.m. today. Kling will meet with Jeff Durkee from Highway and Bob Long from Pember at 1:00 p.m. to discuss erosion control of the road by the cabin site. Grant explained that the Pember contract includes the picnic shelter, playground, screen planting, entrance gate and Phase I trails. The contract addendum for the road down to the cabin site is being finalized. Fedderly and Kling outlined the cost overrun to the Finance Committee. We will need about $85,000.00 to complete the roadwork with paving. The Finance Committee agreed the request was a good expenditure. Finance will make the decision on where the money is to come from. If the project is delayed, we will lose valuable DNR funds and the Friends will be hampered in fund raising. The Committee assigned Kling to work with Fedderly, Loney and Whiting on the request for the $85,000.00 to be presented to County Board on March 20th. R.F.P. Building at Glen Hills Grant reported sending RFP's to thirteen vendors. Four proposals were returned. Bauman of Chippewa Falls has the lowest bid of $62,300.00. All bids meet specifications. The building would be a 36x48 steel building, insulated, with steel roof, steel walls and wood posts. All are under the $77,000.00 budgeted amount. Grant indicated the Bauman bid reflects the fact that they would have crew in the area. Bauman would like to begin May V and would complete the project by May 31". Grant recommended accepting Bauman's bid. The Committee decided to table approval until March 21" agenda. R.F.P. for Playground Equipment Seven proposals were submitted by four vendors. Grant devised an evaluation form before the bids were opened. Seven children and five parents were invited to view the proposals. Parks staff also visited fifteen playgrounds representing all four of the vendors. Although all bids submitted had nice playgrounds, they narrowed the choices to three. Parks Staff evaluated the information for about a week. Grant referred to the sketches of the playgrounds for discussion purposes. The staff's preferred choice is Little Tikes - Option I. The option has forty different play events and the best layout. It also has a track slide and catwalk. Staff felt this had the best mixture of play events. Installation, safety surface and delivery are included in the bid. It meets all safety guidelines. The warranty on the equipment was discussed. A repair kit that includes anti - graffiti paint is part of the package. Motion to approve Little Tikes - Option #I bid of $35,000.00 by Malick, seconded by Jensen and carried. Snowmobile Trails Grant received some reports that snow was being dragged onto roadways and is a hazard. Originally, it was thought that the groomers might have contributed to the problem. Grant believes it is not the groomers, but the snowmobilers themselves. He will discuss this at the Snowmobile Association meeting tomorrow evening. There are no State or DNR regulations to handle the matter. Grant will ask the snowmobile clubs to include this in training. The grooming cost was over budget as Grant had suspected. The extra cost most likely will be pro -rated and the clubs will be partly unreimbursed. The trails will probably still be open past the usual March 15"' closing. Park Improvement Grant Applications Grant is working on cost estimates for the grants but has not had much time to do so. He will spend more time in the near future. Any Other Business A water test for the house was done at Glen Hills. It exceeded the safe level of nitrogen compounds. The water samples showed a nitrate level of 11.7 ppm. 10 ppm is considered the maximum safe level. Grant will call the University Extension Office to see what should be done. The wood shed at Glen Hills was blown down February 24"' by high winds. The insurance will cover the cleanup and removal of the building. If we don't replace the building we would get 2 $3,400.00 from the insurance company. If we rebuild that amount would increase to $12,000.00. After brief discussion, the Committee instructed Grant to proceed with a new building. The new truck proposal will be considered in April. Parks Reorganization Grant questioned the status of the Parks reorganization. Raymond will check if Kelly Cain has any more information for the next agenda. Grant will also start working on the seasonal help soon. The Committee took a break at 10:30 and resumed at 10:40 a.m. PLANNING BUSINESS Bills and Invoices The Revenue Report of $1041.15 was reviewed. Motion to approve Planning Bills for the month of February for $23,424.10 by Malick, seconded by Larson and carried. State Budget Issues Fodroczi reviewed a handout that summarized proposed legislative changes in the State budget bill that would affect the Planning and Land Information programs. He also explained how each proposed change would be helpful or harmful to our local programs. Malick suggested a resolution on the matter. Fodroczi will draft a resolution for Committee considera- tion at an upcoming meeting. Malick asked who would review the comprehensive plans for smart growth. Fodroczi indicated that there is no provision for State review or approval. Consistency between legal requirements and plan content will be subject to legal challenge by affected parties. Land Information Program Fodroczi reported on a kick -off meeting for the parcel map conversion project held on January 31, 2001. Representatives from the County, St. Croix GIS Services and SDS participated. Issues discussed were database design, source data, conversion methods, pilot area and status reporting. A test will be completed in April and reviewed with the Committee. Town Plans Fodroczi reviewed a notice from the Office of Land Information Services, Wisconsin Department of Administration that the request for grant monies for the Towns of Hammond, Pleasant Valley and Rush River was denied. The scoring was explained in the letter. Despite the lack of grant funds, the towns want to proceed with local funds. Real Property Lister The department has just closed out information on the year 2000 successfully. Many plats and right of way projects were done. Fodroczi noted cooperation with Computer Services. The equipment was serviced just prior to processing 2000 taxes, which will be done again next year. Planner /GIS Specialist A copy of the resume of the new Planner /GIS Specialist was given to the Committee. Brett Budrow accepted the position starting April 2. Fodroczi believes his experience will be an asset to the goals and objectives of the department. 3 Minutes With the development of the County web page, current minutes will be added to match the agendas. The need to complete the process efficiently was stressed. Only approved minutes will be submitted. Any Other Business Census information for Wisconsin was out last Thursday. The County 2000 population totals 63,155 people. The information is on the Census Fact Finder web site. Fodroczi noted very interesting statistics on the site indicating a 26% growth increase. Work will be done with Jim Janke, Extension Office, to help design a pamphlet on County parks. ZONING BUSINESS Rezoning Decision Fisher reviewed information on the Bruce and Pam Emerson rezoning from Ag to Ag/Res in the Town of Star Prairie. The applicants propose to build a church on three acres. No objections were received. The request is compatible with surrounding Exclusive Ag and Ag/Res uses. The church use fits the County Plan. A letter from the Town of Star Prairie approved the request and certified that §91.77, Stats. is met. The parcel is not on the "potentially productive agriculture" map, nor the "primary environmental corridor" map. The application was tabled until this meeting. The Committee encouraged the applicants to apply for the conditional use permit swiftly. Motion to recommend, despite expedited processing (due to urgency of relocation necessitated by highway condemnation of present church) to County Board with the findings indicated here, by Jensen, seconded by Malick and carried. Adjournment was at 11:57 on a motion by Malick, seconded b Larson. ahler, ke Secretary Buck Malick, Secretary 4 MINUTES PLANNING, ZONING AND PARKS COMMITTEE St. Croix County Government Center, Hudson, WI MARCH 13, 2001 PRESENT: Chairperson Ron Raymond, Supervisors Buck Malick, Linda Luckey, Gerald Larson and Art Jensen. Staff. Chuck Whiting, Ellen Denzer, Brett Budrow, Steve Fisher, Joe Grant, Dave Larson, Pete Kling, Deb Zimmerman and Judy Kahler. Guests: Donna Seim. Chairperson Raymond called the meeting to order at 9:02 a.m. Motion by Jensen, seconded by Larson to adopt the agenda. Motion carried. Minutes/ Meeting Dates Motion by Malick, seconded by Larson, to approve minutes of March 13" and March 27'. Motion carried. The Committee will meet May 16"' in Baldwin for the Rezoning Hearings, May 23` at Hudson, May 30' at Hudson. PARK BUSINESS Bills and Invoices Motion by Malick, seconded by Luckey to approve Park Bills totaling $3,810.21. Motion carried. Homestead Parklands It was noted that Kling, Raymond and Malick met last week concerning the permit process with the Department of Natural Resources. We have obtained permits from the Town and County. We are still waiting for the DNR permit. Comments were given to us on April 2" d . They have given us a second comment. Kling is drafting a letter on the history of the project. In that outline he will state that the DNR was part of the team from the beginning on planning the park. Discussion was held on what the parameters of that letter should contain. Grant will review the letter. Bonestroo, Parks and the DNR will meet on May 21'. The DNR cited the beach road is too close to the water and will be a potential problem. If the DNR denies the permit, then an Administrative Judge would make the decision. We believe the plan was approved from the beginning or grant monies would have been denied. Work on Phase I is right on schedule. The screen plantings, bridges and stairs on the trails are completed. The playground is about half done. The Parks Department will do the seeding and erosion control. The entrance gate is the only thing that is not started. The grading is completed. Some erosion in the parking lots has taken place and the Highway Department is now repairing, Friends of Perch Lake will establish a business plan for contributions. Grant and Kling met last week with some of the members. A naturalist for the park was discussed. The curriculum for an intern graduate student should be considered. The cost of a full time naturalist is about $50,000.00 a year. Grant, pending discussion has budgeted for a naturalist in 2002. This discussion will continue on June 12` Grant's first choice is to get staff first, naturalist second. The Education and Visitor center will be focused on grades K -6. The water quality and geology are a special interest. Park Improvement Grant Applications Grant is working on cost estimates for the grants but has not had much time to do so. He will spend more time in the near future. Any Other Business A water test for the house was done at Glen Hills. It exceeded the safe level of nitrogen compounds. The water samples showed a nitrate level of 11.7 ppm. 10 ppm is considered the maximum safe level. Grant will call the University Extension Office to see what should be done. The wood shed at Glen Hills was blown down February 24"' by high winds. The insurance will cover the cleanup and removal of the building. If we don't replace the building we would get $3,400.00 from the insurance company. If we rebuild that amount would increase to $12,000.00. After brief discussion, the Committee instructed Grant to proceed with a new building. The new truck proposal will be considered in April. Parks Reorganization Grant questioned the status of the Parks reorganization. Raymond will check if Kelly Cain has any more information for the next agenda. Grant will also start working on the seasonal help soon. The Committee took a break at 10:30 and resumed at 10:40 a.m. PLANNING BUSINESS Bills and Invoices The Revenue Report of $1041.15 was reviewed. Motion to approve Planning Bills for the month of February for $23,424.10 by Malick, seconded by Larson and carried. State Budget Issues Fodroczi reviewed a handout that summarized proposed legislative changes in the State budget bill that would affect the Planning and Land Information programs. He also explained how each proposed change would be helpful or harmful to our local programs. Malick suggested a resolution on the matter. Fodroczi will draft a resolution for Committee considera- tion at an upcoming meeting. Malick asked who would review the comprehensive plans for smart growth. Fodroczi indicated that there is no provision for State review or approval. Consistency between legal requirements and plan content will be subject to legal challenge by affected parties. Land Information, Program Fodroczi reported on a kick -off meeting for the parcel map conversion project held on January 31, 2001. Representatives from the County, St. Croix GIS Services and SDS participated. Issues discussed were database design, source data, conversion methods, pilot area and status reporting. A test will be completed in April and reviewed with the Committee. Town Plans Fodroczi reviewed a notice from the Office of Land Information Services, Wisconsin Department of Administration that the request for grant monies for the Towns of Hammond, Pleasant Valley and Rush River was denied. The scoring was explained in the letter. 3 START Here Capital Outlay Plan Grant explained his plan with a handout marked #2. It is listed in order of priority. Some members had questions for Grant. The Glen Hills home needs a new well. A new furnace, bathtub, carpet and septic are also needed. Malick wants personnel items show as - gross figures. All requests will be identified by par. Grant explained that the Pember contract includes the picnic shelter, playground, screen planting, entrance gate and Phase I trails. The contract addendum for the road down to the cabin site is being finalized. The entrance gate has not been started o the Finance Committee. We will need about $85,000.00 to complete the roadwork with paving. The Finance Committee agreed the request was a good expenditure. Finance will make the decision on where the money is to come from. If the project is delayed, we will lose valuable DNR funds and the Friends will be hampered in fund raising. The Committee assigned Kling to work with Fedderly, Loney and Whiting on the request for the $85,000.00 to be presented to County Board on March 20th. R.F.P. Building at Glen Hills Grant reported sending RFP's to thirteen vendors. Four proposals were returned. Bauman of Chippewa Falls has the lowest bid of $62,300.00. All bids meet specifications. The building would be a 36x48 steel building, insulated, with steel roof, steel walls and wood posts. All are under the $77,000.00 budgeted amount. Grant indicated the Bauman bid reflects the fact that they would have crew in the area. Bauman would like to begin May 1 St and would complete the project by May 31 Grant recommended accepting Bauman's bid. The Committee decided to table approval until March 21 agenda. R.F.P. for Playground Equipment Seven proposals were submitted by four vendors. Grant devised an evaluation form before the bids were opened. Seven children and five parents were invited to view the proposals. Parks staff also visited fifteen playgrounds representing all four of the vendors. Although all bids submitted had nice playgrounds, they narrowed the choices to three. Parks Staff evaluated the information for about a week. Grant referred to the sketches of the playgrounds for discussion purposes. The staff's preferred choice is Little Tikes - Option I. The option has forty different play events and the best layout. It also has a track slide and catwalk. Staff felt this had the best mixture of play events. Installation, safety surface and delivery are included in the bid. It meets all safety guidelines. The warranty on the equipment was discussed. A repair kit that includes anti - graffiti paint is part of the package. Motion to approve Little Tikes - Option #I bid of $35,000.00 by Malick, seconded by Jensen and carried. Snowmobile Trails Grant received some reports that snow was being dragged onto roadways and is a hazard. Originally, it was thought that the groomers might have contributed to the problem. Grant believes it is not the groomers, but the snowmobilers themselves. He will discuss this at the Snowmobile Association meeting tomorrow evening. There are no State or DNR regulations to handle the matter. Grant will ask the snowmobile clubs to include this in training. The grooming cost was over budget as Grant had suspected. The extra cost most likely will be pro -rated and the clubs will be partly unreimbursed. The trails will probably still be open past the usual March 15"' closing. 2 Minutes With the development of the County web page, current minutes will be added to match the agendas. The need to complete the process efficiently was stressed. Only approved minutes will be submitted. Any Other Business Census information for Wisconsin was out last Thursday. The County 2000 population totals 63,155 people. The information is on the Census Fact Finder web site. Fodroczi noted very interesting statistics on the site indicating a 26% growth increase. Work will be done with Jim Janke, Extension Office, to help design a pamphlet on County parks. ZONING BUSINESS Rezoning Decision Fisher reviewed information on the Bruce and Pam Emerson rezoning from Ag to Ag/Res in the Town of Star Prairie. The applicants propose to build a church on three acres. No objections were received. The request is compatible with surrounding Exclusive Ag and Ag/Res uses. The church use fits the County Plan. A letter from the Town of Star Prairie approved the request and certified that §91.77, Stats. is met. The parcel is not on the "potentially productive agriculture" map, nor the "primary environmental corridor" map. The application was tabled until this meeting. The Committee encouraged the applicants to apply for the conditional use permit swiftly. Motion to recommend, despite expedited processing (due to urgency of relocation necessitated by highway condemnation of present church) to County Board with the findings indicated here, by Jensen, seconded by Malick and carried. Adjournment was at 11:57 on a motion by Malick, seconded b Larson. y Kahl r, Re rding Secretary Clarence W. Malick, Secretary 4