HomeMy WebLinkAboutTransportation Committee 06-09-03 x
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board of Supervisors
FROM: Transportation Committee Chairman, Richard King
COMMITTEE TITLE: St. Croix County Transportation Committee
DATE OF MEETING: June 9, 2003
TIME: 9:00 A.M.
LOCATION: St. Croix County Highway Department Office, Hammond
CALL TO ORDER:
ROLL CALL:
ADOPTION OF AGENDA:
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES:
APPROVE VOUCHERS FOR PAYMENT:
REVIEW FUND BALANCES:
REVIEW HIGHWAY SAFETY MINUTES:
SEMINAR ATTENDANCE REQUESTS:
STATE PROJECT REQUESTS:
ANNOUNCEMENTS & CORRESPONDENCE:
UNFINISHED BUSINESS:
Machinery Management Update
Reconsideration of May Crew Pickup Awards
Gillen Pit Research and Discussions
CTH "I ", STH 35/64, & Village of Somerset Improvement Project(s)
NEW BUSINESS:
St. Croix Central School Bus Garage Remediation issue
Review and Award Pickup Quotes
Review and Award Excavator Tamper Quotes
Review and Award Underbody Truck Scraper Quotes
Adopt -A- Highway Update
2003 Construction & Maintenance Project Status
Preliminary 2004 Budget Discussions
ANY OTHER BUSINESS AUTHORIZED BY LAW:
POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Jurisdictional Transfers (35/64)
ADJOURNMENT:
(Agenda not necessarily presented in this order.)
SUBMITTED BY: Tim Ramberg; Highway Commissioner
DATE: May 29, 2003
MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE
Meeting of June 9, 2003
The meeting was called to order by Chairman King at 9:00 A.M.
Roll call was taken with King, Grant, Dowd, Jacobson and Peterson
in attendance. Present for all or parts of the meeting include
Tim Ramberg, Jane Bond, Buck Malick, Brian Hailing, Kevin Brown,
and Rich Loney.
A motion was made and seconded (Grant /Jacobson) to adopt the
agenda as published.
The July meeting was set for July 9, 2003 at 9:00 A.M. with King
and Jacobson reviewing vendors at 8:30 A.M.
Action on Previous Minutes: A motion was made and seconded
(Peterson /King) to approve the minutes of the May 6, 2003
meeting. Motion carried.
Approve Vouchers for Payment: King and Grant reviewed the
vouchers at 8:30 A.M. A motion was made and seconded (Dowd /King)
to approve the vouchers for payment. Motion carried.
Review Fund Balances: Bond handed out and reviewed the March 15,
2003 fund balances, comparing them to the previous year.
Review Highway Safety Minutes: Grant and Bond reviewed the
unofficial minutes of the May 15, 2003 Highway Department Safety
Committee meeting.
A motion was made and seconded (Jacobson /King) to order the "Top
Safety" monthly safety newsletter for all employees at a cost of
$4.71 per employee per year. Motion Carried.
Seminar Attendance and Requests: A motion was made and seconded
(Jacobson /King) to send three (3) employees to the 2003 County
Superintendent's and Foremen's Convention on September 24 -26,
2003 in Wisconsin Dells. Motion Carried.
A motion was made and seconded (Peterson /King) to send three (3)
employees to the 2003 CHEMS annual training on October 16 -17,
2003 in Green Bay Wisconsin. Motion Carried.
State Project Requests: Ramberg reviewed various State project
requests. A motion was made and seconded (Peterson /Dowd) to
approve State CRC for pavement rehabilitation on STH 63 in the
amount of two hundred thousand dollars ($200,000.00) Motion
Carried.
A motion was made and seconded (Jacobson /Peterson) to approve
State DMA for joint repair on STH 35 in the amount of thirty
thousand dollars ($30,000.00). Motion Carried.
A motion was made and seconded (Jacobson /Peterson) to approve
State shouldering project on STH 63 in the amount of thirty -one
thousand dollars ($31,000.00). Motion Carried.
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2
June 9, 2003
A motion was made and seconded (King /Dowd) to approve State
Service and Supply contract for driveway removal on STH 64 in the
amount of forty -eight hundred dollars ($4,800.00). Motion
Carried.
Announcements and Correspondence: Ramberg relayed a thank you
note from Jennifer Havens for the use of the Hudson Highway
Department facility for the May 2003 clean sweep.
Ramberg read the interpretation of the Safe Following Distance
statute 346.915(2) to the committee in response to questions
raised at a previous Transportation Committee meeting.
Grant noted a request from the Emergency Management Committee
that private contractors notify dispatch of road construction
projects before they start. Emergency Management had
complemented the Highway Department on their communication with
dispatch.
Ramberg addressed a request for proposal from the Wisconsin DNR
for pick up and disposal of dead deer on the highways. The
Transportation Committee respectfully wished to decline
submitting a proposal.
Grant and Ramberg reviewed discussions by the Emergency
Management Committee to utilize the radio tower in Hammond for
back -up county emergency communications. Preliminary costs to
fulfill the requirements appear prohibitive.
The Highway Department will be hosting a PASER training session
at the Agricultural Center in Baldwin on June 19, 2003. Local
towns, villages, cities and the Parks Department have been
invited.
Machinery Management: Loney gave the Committee an update on the
2003 machinery management purchases.
Loney commented on the building repairs for the Hammond shop.
Repairs should be completed by the end of this year, however,
definite costs are not currently available.
Gillen Pit Research and Discussion: Ramberg gave an overview of
the type, quality and quantity of material in the Gillen Pit
along with associated costs. Based on the information provided
and the Highway Department's need, the Transportation Committee
asked that a letter be sent stating that the Highway Department
is not interested in purchasing the property at this time.
CTH "I ", STH 35/64, and Village of Somerset Improvement
Project(s): Ramberg gave an overview of the current and upcoming
projects in the CTH "I ", STH 35/64 and Village of Somerset area.
Scope, timelines and jurisdictional transfers are currently being
discussed.
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3
June 9, 2003
St. Croix Central School Bus Garage Remediation Issue: Loney
distributed a copy of a letter received from St. Croix Central
School Administrator, Dan Woll, to the Wisconsin DNR asking to
close the file on the soil remediation at the school bus garage
property, which is adjacent to the Highway Department. The letter
states that remediation is complete and is asking that natural
attenuation be allowed to take place.
Ramberg and Loney discussed the issue with Corporation Council,
Greg Timmerman and Patrick Collins, Wisconsin DNR. It was noted
that a file on site contamination may be closed, however, the
case itself never is. Timmerman warned that future owners of a
contaminated site must be able to prove they are not the source
of contamination. A letter will be sent acknowledging that the
contamination originated on the school property and the Committee
had discussed it.
Review and Award Excavator Tamper Quotes: Ramberg reviewed the
excavator tamper quotes with the Committee. A motion was made and
seconded (Peterson /Jacobson) to purchase a Tramac TR -14 excavator
tamper with auxiliary hydraulics installed from Miller Bradford
and Risberg for twelve thousand nine hundred sixty -five dollars
($12,965.00). Motion Carried.
Review and Award Underbody Blade Quotes: Ramberg reviewed the
underbody blade quotes with the Committee. A motion was made and
seconded (Jacobson /King) to purchase a Root I- 66 -12' blade from
Wisconsin Body and Hoist for six thousand five hundred ninety -six
dollars ($6,596.00). Motion Carried.
Adopt -A- Highway Update: Loney gave an overview of the current
adopt -a- highway program in St. Croix County. There are currently
66 groups covering 154.25 miles in the county. There are 10
vacant sections totaling 28.12 miles. The Transportation
Committee commended Charlie Grant for being instrumental in the
implementing the Adopt -A- Highway program in St. Croix County.
Loney also noted that the sign replacement program, as adopted by
the Transportation Committee at the May 6, 2003 meeting has been
implemented.
2003 Construction and Maintenance Project Status: Ramberg gave an
overview of the status of current construction and maintenance
projects within the county. Ramberg noted that there are
approximately 12 miles slated for construction this year. He
also noted that previous chipsealing projects are being reviewed
for excessive wear. Ramberg introduced a new chipseal product
designed to wear longer, be more resilient to plowing and retain
striping longer. The Transportation Committee supported testing
the new product during the next chipseal season.
Preliminary 2004 Budget Discussions: County Board Chairman,
Malick discussed the latest budget plans coming through at the
State level. With that in mind, it is estimated that any
additional levy funds in 2004 would only cover salary and health
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 4
June 9, 2003
care cost increases. The County plans to have their preliminary
budgets together by late summer.
Ramberg and Hailing discussed the potential need for an
additional person in the survey department to help fulfill the
needs of survey, planning, zoning and parks departments. The
Transportation Committee authorized Ramberg to work with the
other departments to investigate the needs further.
Review and Award Pickup Quotes: Brown reviewed quotes for two (2)
4x4 pickups A motion was made and seconded (Dowd /Jacobson) to
purchase two (2) 2003 Ford F -150 4x4 - extended cab pickups from
Glenwood City Ford of Glenwood City Wisconsin in the amount of
forty -seven thousand two hundred seventy -one dollars ($47,271.00)
including licensing. Motion Carried.
Quotes were reviewed for a 3 4 ton 4x4 extended cab pickup. A
motion was made and seconded (Jacobson /Peterson) to award the
purchase of a 2003 extended cab 4x4 pickup from either Johnson
Motors of New Richmond Wisconsin or Glenwood City Ford of
Glenwood City Wisconsin based on availability and options
discussed not to exceed twenty -six thousand fifty -one dollars
($26,051.00). Motion Carried.
Reconsideration of May Crew Pickup Awards: Brown reviewed the
status of the crew pickups awarded at the May 5, 2003
Transportation Committee. Due to the end of the 2003 model year,
dealers were no longer able to fulfill the proposals as written.
A motion was made and seconded (King /Dowd)to reject all bids
received and rebid for 2004 models. Motion Carried.
Adjournment: A motion was made and seconded (King \Jacobson) to
adjourn at 12:03 p.m. Motion carried.
SECRETARY