HomeMy WebLinkAboutTransportation Committee 04-08-03 ,1
NOTICE OF COMMITTEE MEETING
(Amended)
TO: Clarence Malick, Chairman
St. Croix County Board of Supervisors
FROM: Transportation Committee Chairman, Richard King
COMMITTEE TITLE: St. Croix County Transportation Committee
DATE OF MEETING: April 8, 2003
TIME: 9:00 A.M.
LOCATION: St. Croix County Highway Department Office, Hammond
CALL TO ORDER:
ROLL CALL:
ADOPTION OF AGENDA:
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES:
APPROVE VOUCHERS FOR PAYMENT:
REVIEW FUND BALANCES:
REVIEW HIGHWAY SAFETY MINUTES:
SEMINAR ATTENDANCE REQUESTS:
STATE PROJECT REQUESTS:
ANNOUNCEMENTS & CORRESPONDENCE:
UNFINISHED BUSINESS:
Machinery Management Update
Highway Maintenance Employee Hiring Status
NEW BUSINESS:
Review and Award CTH "V" Road Construction Proposals
Review and Award CTH "A " /Dorwin Road Construction Proposals
Review and Award Centerline Striping Proposal
Review and Award Culvert & Guardrail Proposals
Review and Award Milling & Crushing Proposals
Review and Award Mulcher Quotes
Review and Award Tractor Options
Professional Service Contracts /Agreements
Review Telephone Communication Services
Review 6 -Year Plan Update
ANY OTHER BUSINESS AUTHORIZED BY LAW:
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT:
(Agenda not necessarily presented in this order.)
SUBMITTED BY: Tim Ramberg; Highway Commissioner
DATE: April 1, 2003
X
MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE
Meeting of April 8, 2003
The meeting was called to order by Chairman King at 9:00 A.M.
Roll call was taken with King, Grant, Dowd, Jacobson and Peterson in
attendance. Staff members present for all or parts of the meeting
include Tim Ramberg, Jane Bond, Kevin Brown, and Rich Loney. Also in
attendance was Dan Fedderly.
A motion was made and seconded (Peterson /Grant) to adopt the agenda as
published.
The May meeting was set for May 7, 2003 at 9:00 A.M. with King and Dowd
reviewing vendors at 8:30 A.M.
Action on Previous Minutes: A motion was made and seconded
(Grant /Jacobson) to approve the minutes of the March 7, 2003 meeting.
Motion carried.
Approve Vouchers for Payment: King and Peterson reviewed the vouchers
at 8:30 A.M. A motion was made and seconded (King /Peterson) to approve
the vouchers for payment. Motion carried.
Review Fund Balances: Bond handed out and reviewed the December 31,
2002 closing fund balances, comparing them to the previous year.
Review Highway Safety Minutes: Grant and Bond reviewed the unofficial
minutes of the March 19, 2003 and April 1, 2003 Highway Department
Safety Committee meeting. A motion was made and seconded
(Grant /Peterson) to allow the use of the Hudson maintenance facility
for the May 17, 2003 Clean Sweep. Motion Carried.
Seminar Attendance and Requests: A motion was made and seconded
(King /Dowd) to send two (2) Highway Department employees to the
Trenching /Shoring seminar to be held in Owen Wisconsin on April 17,
2003 at a cost of $35.00 per person. Motion Carried.
State Project Requests: Ramberg reviewed a CRC contract with WisD.O.T.
for traffic control on I -94. A motion was made and seconded
(King /Dowd) to approve the CRC contract with the WisD.O.T. for one
thousand five hundred dollars ($1,500.00). Motion Carried.
Ramberg also reviewed a Municipal Agreement with WisD.O.T. for CTH
"GG" bridge construction.
Announcements and Correspondence: Ramberg noted that a letter from the
New Richmond Police had been received thanking the Highway Department
for the detour on CTH "K" for their annual St. Patrick's Day parade.
Ramberg reminded the Committee of the 2003 WCHA Summer Highway
Conference to be held in the Wisconsin Dells June 3 -5, 2003.
Machinery Management: Loney gave the Committee an update on the 2003
machinery management purchases.
Ramberg stated that proposals for the pick up truck for the Parks
Department had been received and tabulated. The Planning, Zoning and
Parks Committee would be acting on the purchase at their April meeting.
Ramberg also noted that the Highway Department may be working with the
Zoning Department in purchasing pickups.
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2
April 8, 2003
The Highway Department has been notified that the Village of Hammond
will be reconstructing 3 Street in front of the Highway Department
this summer. The Highway Department will be assessed for curb, gutter
and sidewalk. Ramberg is working with the Village and Ayres Associates
on this issue.
Highway Maintenance Employee Hiring Status: One highway maintenance
worker has been hired with a tentative start date of mid April. Ramberg
gave an overview of the current job posting status. Once all internal
changes have been made, our employment needs would be re- evaluated.
Review and Award CTH "V" Road Construction Proposals: Ramberg reviewed
the proposals received on the CTH "V" reconstruction project. A motion
was made and seconded (Jacobson /Peterson) to award the CTH "V"
reconstruction project to the low proposer, F & K Excavating of River
Falls Wisconsin for a total of two hundred ninety -five thousand six
hundred seventy -one dollars and twenty cents ($295,671.20) and to allow
optional work done at the discretion of the Highway Commissioner at an
estimate of twenty thousand dollars ($20,000.00). Motion Carried.
Review and Award CTH "A" /Dorwin Road Construction Proposals: Ramberg
reviewed the proposals received the CTH "A" /Dorwin Road construction
project. A motion was made and seconded (Grant /King) to award the CTH
"A" /Dorwin Road construction project to the low proposer, Beslile
Excavating of Somerset Wisconsin for a total of seventy -six thousand
two hundred seventy -six dollars and sixty -eight cents ($76,276.68) and
to Union Pacific Rail Road for crossing upgrades in the amount of
seventy -one thousand four hundred sixty -six dollars ($71,466.00).
Motion Carried. The Town of Hudson is in agreement with these
proposals.
Review and Award Centerline Striping Proposals: Ramberg reviewed the
proposals received for centerline striping. A motion was made and
seconded (Jacobson /King) to award the 2003 centerline striping to
Traffic Marking Service, Inc. of Buffalo Minnesota for $.0245 per
lineal foot for edge line and $.0250 per lineal foot for centerline on
the county trunk highway system and $.035 per lineal foot for edge line
and $.033 per lineal foot for centerline on the State Highway System.
Motion carried.
Review Culvert and Guardrail Proposals: Ramberg reviewed the 9
ed t e culvert
proposals received. A motion was made and seconded (Peterson /Jacobson)
to approve purchasing of culverts and various attachments from both
Contech Construction, Appleton Wisconsin and Johnston Fargo Culvert,
New Brighton Minnesota on an "as needed" basis, depending upon price,
availability and delivery schedules. Motion carried.
The proposals received for guardrail supplies were reviewed by Ramberg.
A motion was made and seconded (Grant /Dowd) to approve purchasing
guardrail supplies from both Mattison Contractors, Knapp Wisconsin and
Johnston Fargo Culvert, New Brighton Minnesota on an "as needed" basis,
depending upon price, availability and delivery schedules. Motion
carried.
Review and Award Milling and Crushing Proposals: Ramberg reviewed the
milling and crushing proposals received. A motion was made and
seconded (Peterson /King) to award the milling and crushing proposals to
Mathy Construction Company, Onalaska Wisconsin for three thousand nine
hundred ninety -eight dollars ($3,998.00) per milling mile, two thousand
three hundred ninety -eight dollars ($2,398.00) per mile reclaimed, $.12
per square foot for urban mill and crush and $.095 per square foot for
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3
April 8, 2003
Review and Award Mulcher Quotes: Brown and Loney reviewed the proposals
received for a mulcher and mulch crimper. A motion was made and
seconded (Jacobson /King) to purchase a Finn B70 mulcher in the amount
of sixteen thousand seven hundred forty -five dollars ($16,745.00) from
Jackson Landscaping of Lakeville Minnesota and a Brillion mulch crimper
in the amount of two thousand five hundred ninety -five dollars
(2,595.00) from Value Implement of Baldwin Wisconsin. Motion carried.
Review and Award Tractor Options: Brown and Loney reviewed a recent
tractor upgrade offer. A motion was made and seconded
(Peterson /Jacobson) to upgrade two (2) existing 1996 John Deere 5200
tractors for two (2) 2003 John Deere 5320 tractors with five year
extended warranties for a total of forty -one thousand three hundred
twelve dollars ($41,312.00). Motion Carried.
Professional Service Contract Agreement: Ramberg outlined a
professional contract between D.J. Fedderly Consultant and a sample of
work to be performed. A motion was made and seconded (Dowd /Grant) to
approve the contract for professional engineering and consultant
services with D.J. Fedderly Consultant in the amount of seventy -five
dollars ($75.00) per hour plus expenses for professional services and
one hundred dollars ($100.00) per hour plus expenses for field work
requiring additional personnel and equipment. Motion Carried.
The Transportation Committee discussed the status of the County
Surveyor position. It was the consensus of the Committee that the
resolution approved by the Transportation Committee on November 8, 2002
be presented to the County Board for approval.
Review Telephone Communication Services: Ramberg reviewed options for
long distance service for the Highway Department. A motion was made and
seconded (Peterson /King) to change the long distance provider for the
Highway Department to Qwest. Motion Carried.
Review 6 -year Plan: Ramberg distributed and reviewed the most current
draft of the six -year construction and improvement program.
Adjournment: A motion was made and seconded (Dowd /Jacobson) to adjourn
at 12:26 p.m. Motion carried.
SECRETARY