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HomeMy WebLinkAboutTransportation Committee 01-08-03 X NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: January 8, 2003 TIME: 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANCE REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE: UNFINISHED BUSINESS: Machinery Management Committee Update on County Surveyor Position Update on Maintenance and Purchasing Supervisor Position Update on Highway Maintenance Employee Applications NEW BUSINESS: Strand Associates /Us 63 Project Update Review Grader Options Utility Facilities Issues Within Right of Way Review 6 Year Plan Update Process ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Tim E. Ramberg; Highway Commissioner DATE: December 23, 2003 X MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of January 8, 2003 The meeting was called to order by Chairman King at 9:00 A.M. Roll call was taken with King, Grant, Down, Jacobson, and Peterson in attendance. Staff members present for all or parts of the meeting include Tim Ramberg, Jane Bond, Randi Tolonen, Brian Hailing and Jim Harer. Also in attendance was Clarence (Buck) Malick, St. Croix County Board Chair, David Fodroczi, St. Croix County Planning Director, Daniel J. Fedderly, P.E., R.L.S., Jim Koenig, P.E., WisDOT, Tom Lynch, P.E., Strand Associates and Jeff Held, Strand Associates. A motion was made and seconded (Jacobson /Grant) to adopt the agenda as published. The February meeting was set for February 6, 2003 at 9:00 A.M. with King and Grant reviewing vendors at 8:30 A.M. Action on Previous Minutes: A motion was made and seconded (Peterson /Dowd) to approve the minutes of the December 4, 2002 meeting. Motion carried. Approve Vouchers for Payment: King and Dowd reviewed the vouchers at 8:30 A.M. A motion was made and seconded (King /Dowd) to approve the vouchers for payment. Motion carried. Review Fund Balances: Bond handed out and reviewed the November 30, 2002, fund balances, comparing them to the previous year. Review Highway Safety Minutes: Grant and Bond reviewed the December 19, 2002 Highway Department Safety Committee meeting. Items reviewed included year -to -date worker's compensation claims, pits and quarries warning signs, MSHA training, and Highway Department incident review. Fedderly reviewed the upcoming safety seminar offered by WCHA on January 14, 2003 in Abbottsford. He noted that it is a condensed seminar offering three safety topics. The WCHA is hoping to assist counties in offering more specialized training. A motion was made and seconded (King /Grant) to send two (2) members of the safety committee to the January 14, 2003 WCHA safety seminar. Motion Carried. Seminar Attendance and Requests: Ramberg reminded the Transportation committee of the upcoming Winter Highway Conference in Stevens Point January 27 -29, 2003 Ramberg requested sending six (6) or seven (7) employees to a Highway Safety Seminar in Eau Claire on February 13, 2003 at a cost of $45.00 per person. Part of the registration costs will be charged back to the State. A motion was made and seconded (Grant /Dowd) to authorize up to seven employees attend the Highway Safety Seminar in Eau Claire on February 13, 2003. Motion Carried. . t ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 January 8, 2003 A motion was made and seconded (Jacobson /Peterson) authorizing one employee to attend the 2003 Surveyors Institute January 22- 24, 2003 in Stevens Point at a cost of $210.00. Motion Carried. A motion was made and seconded (King /Grant) authorizing one employee to attend the "Minimizing the Impact of Utilities on Streets and Right -of- Ways" seminar to be held February 10 -11, 2003 at a cost of $695.00. Bond is to look in to federal scholarship money available for this course. Motion Carried. A motion was made and seconded (Peterson /Jacobson) authorizing one employee to attend a course on business grammar offered in Eau Claire at the cost of $139.00. Motion Carried. Announcements and Correspondence: Ramberg reviewed the letter sent to WisDOT along with our signed 2003 Routine Maintenance Agreement (RMA). A motion was made and seconded (Peterson /Jacobson) to approve the Service and Supply Contract from WisDOT for signing on STH 64 for traffic control in the amount of four thousand nine hundred dollars ($4,900.00). Motion Carried. Strand Associates /US 63Project Update: Jim Koenig of WisDOT, and Jeff Held and Tom Lynch of Strand Associates gave an overview of the current status and future plans for the USH 63 project from 1 -94 to STH 64. A series of additional meetings will be held to determine the best alternative to meet the transportation needs in that area over the next fifty (50) years. Utility Facilities Issues Within Right of Way: Ramberg updated the Committee on the current status of a bill from SBC /Ameritech for which they are requesting payment for damages done to their pedestals located in County right -of -way. Harer and Fedderly gave a brief history of events that led to the request for payment, including a meeting with SBC /Ameritech officials where an agreement was reached that the Highway Department was not liable for the cost to replace or repair the pedestals. Ramberg stated that on December 18, 2002 correspondence was sent to SBC /Ameritech stating the Highway Department's intent not to pay. No response has been received from SBC /Ameritech. A motion was made and seconded (King /Dowd) to send a letter to SBC /Ameritech noting that their silence has been taken as full agreement that the Highway Department is not liable for the cost to replace or repair the pedestals located in County right -of -way. Motion Carried. The Transportation Committee also discussed the possibility of holding all future SBC /Ameritech utility permit requests until this matter is resolved. Update on County Surveyor Position: Chairman King stated that a joint meeting has not yet been set with Planning, Zoning and Parks Committee to discuss this position. County Board Chairman, Malick expressed his approval of the joint meeting and stated he ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 January 8, 2003 was confident that the two committees could work something out. The Transportation Committee will invite the Planning, Zoning and Parks Committees to the February 6, 2003 Transportation Committee meeting. In the interim, Fedderly will send a letter designating the County Surveyor duties to Brian V. Hailing, as permitted by St. Croix County Resolution 30 -(97). Review 6 year Plan Update Process: Ramberg updated the Committee on the status of the six (6) year roadway plan. Ratings, conditions of the roads, project scopes and funding eligibility will be included in the prioritized list of road projects. In April 2003 funding requests will need to be submitted to the State for 2004, 2005 and 2006. Review Progress Regarding Maintenance and Purchasing Supervisor Position: Ramberg noted that the application deadline has expired for this position. Applications had been received by the Personnel Department. They are in the process of administering a test to applicants. Chairman King authorized Ramberg and Bond to review the applications and tests to establish an interview list. The Committee set a tentative interview date of January 20, 2003 beginning at 9:00 a.m. Update on Highway Maintenance Employee Applications: Ramberg updated the Committee on the status of the applications received for the Highway Maintenance Worker. The applications have been reviewed and a list has been selected for interview. Ramberg stated interviews would be scheduled for February or March. Machinery Management: Ramberg gave the Committee an update on the 2003 machinery management purchases. The truck proposals will be presented to the Committee in February for consideration along with the plow and wing proposals. Review Grader Options: Ramberg reviewed offers from Nortrax to upgrade our oldest grader. A motion was made and seconded (Jacobson /Grant) to accept the offer from Nortrax of Eau Claire Wisconsin to upgrade our 1986 John Deere 772BH grader to a 2003 John Deere 772CH Series II grader with a 5 year /3000 hour warranty for one hundred fifty -five thousand two hundred -forty dollars ($155,240.00). Motion Carried. Adjournment: A motion was made and seconded (Peterson /Grant) to adjourn at 12:15 p.m. Motion carried. SECRETARY