HomeMy WebLinkAboutTransportation Committee 08-07-03 NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board of Supervisors
FROM: Transportation Committee Chairman, Richard King
COMMITTEE TITLE: St. Croix County Transportation Committee
DATE OF MEETING: August 7, 2003
TIME: 8:00 A.M.
LOCATION: St. Croix County Highway Department Office, Hammond
CALL TO ORDER:
ROLL CALL:
ADOPTION OF AGENDA:
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES:
APPROVE VOUCHERS FOR PAYMENT:
REVIEW FUND BALANCES:
REVIEW HIGHWAY SAFETY MINUTES:
SEMINAR ATTENDANCE REQUESTS:
STATE PROJECT REQUESTS:
ANNOUNCEMENTS & CORRESPONDENCE:
UNFINISHED BUSINESS:
Machinery Management Update
Crew Pickup status
Jurisdictional Transfers (STH 35/64)
Jurisdictional Study Update
2004 Budget Discussions
NEW BUSINESS:
Review /Discuss August County Board Reports
Receive, Review and Award Salt /Chloride Proposals
Review and Award Town of Cady County -Aid Bridge Plans
Review and Award Sign Truck Proposals
Review and Award Main Shop Insulation and Windows
Review and View Project Status
ANY OTHER BUSINESS AUTHORIZED BY LAW:
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT:
(Agenda not necessarily presented in this order.)
SUBMITTED BY: Tim Ramberg; Highway Commissioner
DATE: July 24, 2003
MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE
Meeting of August 7, 2003
The meeting was called to order by Chairman King at 8:06 A.M.
Roll call was taken with King, Grant, Jacobson, Dowd and
Peterson in attendance. Present for all or parts of the
meeting include Tim Ramberg, Jane Bond, Rich Loney, Kevin
Brown, Brian Hailing, Erin Murray of Cedar Corporation, Dan
Fedderly, Mark Ploeder of Wisconsin D.O.T, Terry Pederson of
Wisconsin D.O.T, and Richard Putzy of Wisconsin D.O.T.
A motion was made and seconded (Grant /Jacobson) to adopt the
agenda as published.
The September meeting was set for September 9, 2003 at 9:00
A.M. with King and Dowd reviewing vendors at 8:30 A.M.
Action on Previous Minutes: A motion was made and seconded
(Jacobson /Dowd) to approve the minutes of the July 9, 2003
meeting. Motion carried.
Approve Vouchers for Payment: Grant and Peterson reviewed the
vouchers at 7:30 A.M. A motion was made and seconded
(Peterson /Grant) to approve the vouchers for payment. Motion
carried.
Review Fund Balances: Bond handed out and reviewed the June
15, 2003 fund balances, comparing them to the previous year.
Review Highway Safety Minutes: Grant and Bond reviewed the
unofficial minutes of the July 31, 2003 Highway Department
Safety Committee meeting.
After reviewing the preliminary agenda for the 20 Annual
Safety Seminar to be held October 8, 2003, a motion was made
and seconded (King /Dowd) to approve the agenda as amended.
Motion carried.
Review and Award Main Shop Insulation and Windows: Erin Murray
of Cedar Corporation reviewed the proposed main shop
insulation and window options and proposals received. A motion
was made and seconded (Peterson /King) to award the contract
for the repair of the Hammond main shop window and insulation
to Dell Construction of Eau Claire Wisconsin in the amount of
one hundred ninety -nine thousand eight hundred dollars
($199,800.00) that may be split with "direct order purchases"
for cost saving purposes, with a completion date of October
31, 2003.
Machinery Management Update: Loney distributed the current
machinery management list.
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2
August 7, 2003
Jurisdictional Transfers (STH 35/64) Terry Pederson of WisDOT
presented an overview to the Transportation Committee of the
proposed agreement for jurisdictional transfers along the STH
35/64 project. With the consensus of the Committee, Pederson
will bring a completed Local Road Alterations and Transfer
Agreement to present to the Committee for approval at the
September meeting.
Jurisdictional Study Update: Pederson reviewed the status of
the study being done by WisDOT concerning roadway
jurisdictions.
Review and Award Town of Cady County -Aid Bridge Plans: Ramberg
presented the engineering proposals received for the Cady
Township Zillmer County Aid Bridge project. A motion was made
and seconded (Jacobson /Peterson) to award the engineering
contract to the low proposer, Cedar Corporation of Menomonie
Wisconsin for the amount of eighteen thousand seven hundred
ninety -nine dollars ($18,799.00). Motion carried.
2004 Budget Discussion: Ramberg distributed and summarized the
preliminary budget figures for 2004.
Crew Pickup Status: Brown reviewed the proposals received for
two (2) crew pickups.
A motion was made and seconded (Jacobson /Peterson) to purchase
a 2004 GMC 3500 4x4 crew cab from Bob Fish GMC of West Bend
Wisconsin for thirty -one thousand five hundred twenty -three
dollars ($31,523.00). Motion carried.
A motion was made and seconded (Peterson /Jacobson) to purchase
a 2004 GMC 3500 2x4 regular cab from Bob Fish GMC of West
Bend Wisconsin for twenty -one thousand two hundred sixty -one
dollars ($21,261.00). Motion carried.
Review and Award Sign Truck Proposals: Brown reviewed the
proposals received for the Digger Derrick truck. A motion was
made and seconded (Dowd /King) to purchase a 2003 International
4400 with the Digger Derrick and flatbed installed with a
seven (7) year extended warranty from Dueco of Waukesha
Wisconsin for one hundred eighteen thousand five hundred sixty
dollars ($118,560.00). Motion carried.
Review and Award Salt /Chloride Proposals: Loney reviewed the
salt /chloride proposals received for the 2003 -2004 season. A
motion was made and seconded (Jacobson /Dowd) to accept the
proposal for salt from Morton Salt Co., LLC of Chicago IL for
thirty dollars and eighty -five cents ($30.85)per ton picked up
at the St Paul terminal; calcium chloride from Scottwood
Industries, Inc. of Overland Park, Kansas for six dollars and
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3
August 7, 2003
ninety -nine cents ($6.99) per fifty pound bag delivered; and
liquid calcium chloride from Standard Tar Products of
Milwaukee Wisconsin for fifty -two cents ($.52) per gallon
delivered. Motion carried.
Seminar Attendance and Requests: Ramberg presented a request
to send 5 to 8 employees to a power steering clinic in Eau
Claire Wisconsin on August 27, 2003. A motion was made and
seconded (King /Dowd) to allow 5 employees to attend the power
steering clinic in Eau Claire Wisconsin on August 27, 2003 at
a cost of $10.00 per person. Motion carried.
Ramberg presented a request from the Safety Committee to send
up to fifteen employees to a one -day hands on chainsaw safety
seminar for a total of six hundred dollars ($600.00). Request
died due to lack of a motion.
Bond requested, on behalf of the Safety ROADEO Sub - committee,
permission to purchase safety incentive awards for the winning
ROADEO team and the top three individual score achievers. A
motion was made and seconded (Jacobson /King) to allow the
purchase of the awards for the Safety ROADEO not to exceed two
hundred dollars ($200.00). Motion carried.
State Project Requests: There were no State project requests
this month.
Announcements and Correspondence: Ramberg gave a summary of
the negations with the Town of Hudson on jurisdictional issues
on the CTH "A" /Carmichael Road Project. He stated that the
project is nearly complete.
Ramberg noted that the second round of chip sealing will begin
in mid August.
Review and Discuss August County Board Report: Ramberg and
Hailing presented the Transportation Committee a preview of
the presentation they would be making before the County Board
on August 19, 2003.
Adjournment: A motion was made and seconded
(Jacobson /Peterson) to adjourn at 1:23 p.m. Motion carried.
SECRETARY